Superkind for building material distributors

In building material distribution the phone rings, the construction site is waiting and the truck needs to leave. Taking orders, checking availability, planning deliveries, writing invoices. You hand this work to Superkinds. You describe it once in Slack, Teams or by email, they do it in your tools, and nothing goes out before you approve it.

Superkind Team

Every example is set at Schneider GmbH, a made-up company

Meet the building materials Superkinds

Four Superkinds, each with one clear job. They all share the same company knowledge, so the Dispatcher knows the Order Taker’s orders

A site delivery, from the call to the invoice

How an order from Weber AG Construction runs through the four Superkinds at Schneider GmbH

YouMicrosoft Teams

@Superkind Weber AG needs 20 pallets of cement and 500 meters of rebar at the Industriestraße site tomorrow. Get it done.

  1. Order Taker

    captures the order and checks availability in the warehouse

    Order AU-884
  2. Dispatcher

    plans the route and books the truck for tomorrow morning

    Route plan
  3. Note Writer

    creates the delivery note and prints it for the driver

    Delivery note LS-884 With your approval
  4. Invoice Writer

    creates the invoice and sends it to the customer

    Invoice RE-884 With your approval
Result

The delivery is planned, the delivery note is with the driver.

SAP Business OneOutlookExcel

Order Taker: takes the order, checks the stock

Reads orders from the inbox and call notes, creates them in SAP and immediately checks whether the goods are in the warehouse

Dispatch
You7:30

@Superkind Weber AG just called: 20 pallets of cement and 500 m of rebar, tomorrow morning.

Order TakerSuperkind7:31

Order created. Cement is in stock, rebar is short by 100 m:

  • Cement 25 kg 20 pallets, in stock Done
  • Rebar Ø12 400 m in stock, 100 m short Waiting for you
  • Delivery date tomorrow 7:00

Set up in three steps

  1. Write in Teams: "@Superkind, I need an Order Taker. Take orders and check immediately whether the goods are in stock."

  2. Connect SAP and the inbox. Superkind accesses stock levels and customer master data.

  3. Say how it handles shortages: "Flag anything that is not fully available."

Google CalendarSAP Business OneExcel

Dispatcher: plans the route, books the truck

Takes completed orders, assigns them to the day’s routes and books the right truck in the calendar

dispatch
You8:00

@Superkind Plan tomorrow’s routes.

DispatcherSuperkind8:02

Three deliveries for tomorrow, all scheduled:

  • Route 1, 7:00 Weber AG, Industriestraße Done
  • Route 2, 9:00 Kraus KG, Hafenweg Done
  • Route 3, 11:00 Möller GmbH, Gewerbepark Done

Set up in three steps

  1. Write in Slack: "@Superkind, I need a Dispatcher. Plan routes every afternoon for the next day."

  2. Connect SAP and Google Calendar. Superkind sees the orders and available trucks.

  3. Say when the plan is due: "Every day at 4 pm in #dispatch." From then on it comes daily.

SAP Business OneWordOutlook

Note Writer: gets the delivery note ready

Takes the planned routes, creates the delivery note in Word and shows it to you for approval

Dispatch
You16:30

@Superkind Delivery notes for tomorrow’s routes, please.

Note WriterSuperkind16:32

Three delivery notes ready, all waiting for your approval:

Delivery note LS-884Weber AG · 20 pal. cement + 500 m rebar

Set up in three steps

  1. Write in Teams: "@Superkind, I need a Note Writer. Create delivery notes for planned routes."

  2. Connect SAP and Word. Superkind uses the template from your company knowledge.

  3. Set the rule: "No delivery note goes out without my approval."

SAP Business OneDATEVOutlook

Invoice Writer: writes the invoice, sends it out

Creates the invoice in SAP after delivery, exports it for DATEV and emails it to the customer

accounting
You10:00

@Superkind Which deliveries from yesterday are not invoiced yet?

Invoice WriterSuperkind10:01

Two deliveries without an invoice:

  • Weber AG, LS-884 invoice created Waiting for you
  • Kraus KG, LS-885 invoice created Waiting for you
  • Möller GmbH, LS-886 already invoiced Done

Set up in three steps

  1. Write in Slack: "@Superkind, I need an Invoice Writer. Create an invoice after every delivery and send it to the customer."

  2. Connect SAP, DATEV and the inbox. Superkind creates the invoice and exports the posting.

  3. Confirm the rule: every invoice waits for your approval before it is sent.

Frequently asked questions

Can Superkind handle phone orders?

You type the order as a short message in Slack or Teams, and Superkind does the rest: create the order, check stock, prepare the delivery note. You still take the call yourself.

Does it work with my ERP?

Superkind has 1,700+ integrations, including SAP Business One, Microsoft Dynamics and many more. Nobody has to learn a new tool.

Do the Superkinds know about each other?

Yes. What one Superkind learns goes into your company knowledge, and every Superkind uses it. So the Dispatcher knows the Order Taker’s orders.

What does it cost?

You can try Superkind for free, with up to 150 hours of work and no credit card. Business starts at €50 a month for unlimited users. €1 gets about one hour of work done. Every plan is on the pricing page.

Is my data safe?

Superkind keeps storage and AI models in the EU, is GDPR compliant and aligned with the EU AI Act. No model is trained on your data.

More use cases

The other departments and their Superkinds

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