Hire your AI invoice clerk.
It captures every incoming invoice, matches it against order and delivery note, and routes approvals by your rules. 75% of incoming invoices clear without manual work, and the first workflows run productively within 2 weeks. Your team only decides the exceptions.
Talk to an expertWhat does your AI invoice clerk get done in a normal working day?
Invoice intake
Collects new invoices from the shared Outlook mailbox, the scan folder, and supplier portals, and extracts every field, including tax rates and payment terms.
Order matching
Runs the two- or three-way match against purchase orders and delivery notes and flags every quantity or price deviation with the exact difference.
Discount deadlines
Checks which invoices are approaching an early-payment discount deadline and moves those to the front of the approval queue.
Approval routing
Sends each invoice to the right approver: by cost center, amount threshold, and your four-eyes rules, with the matching result attached.
Archiving and handover
Files approved invoices audit-proof in the DMS, links them to the order, and prepares the batch for posting and payment.
Daily summary
Posts a short summary: what was cleared, what is blocked and why, which deadlines are at risk tomorrow.
What happens to an invoice between arrival and approval?
No invoice sits unchecked, no discount deadline passes unnoticed
- Invoices captured and matched the moment they arrive
- Deviations named precisely instead of vaguely flagged
- Approvals routed automatically to the right person
The same invoice run, with and without an AI employee.
Today
- Invoices wait in a shared mailbox until someone finds the time
- Order matching is done by hand, document by document
- Early-payment discounts expire because approvals sit too long
- Deviations bounce back and forth between finance and purchasing
- Nobody can say where a specific invoice is stuck right now
With your AI invoice clerk
- Every invoice is captured and read on arrival, from any channel
- Order and delivery note are matched automatically before approval
- Discount deadlines are tracked and prioritised in time
- Deviations reach purchasing with the exact difference attached
- A live overview shows every invoice and who is holding it up
Your AI invoice clerk is built with your company knowledge: your suppliers, your order types, your tolerance limits, your approval thresholds. It knows that a framework order is checked differently than a one-off purchase, because that is how your team checks it.
- Applies your tolerance limits for quantity and price deviations
- Respects your approval thresholds and four-eyes rules
- Handles ZUGFeRD, XRechnung, PDF, and scanned paper invoices
- Documents every check step for GoBD-compliant traceability
Every accounts payable team works differently. What could your AI invoice clerk take over from day one?
Invoice Capture
Reads invoices from Outlook, scan, and supplier portals: PDF, ZUGFeRD, XRechnung, or paper.
Two-Way Match
Compares quantities, prices, and terms against the purchase order before anything is approved.
Three-Way Match
Adds the delivery note, so you only pay for goods that were actually received.
Deviation Handling
Names the exact difference and sends the case to purchasing instead of leaving it stuck.
Discount Monitoring
Tracks early-payment discount deadlines and pushes those invoices forward in time.
Due Date Tracking
Keeps every payment term in view so nothing slips into a late-payment reminder.
Approval Routing
Routes by cost center, amount threshold, and four-eyes rules to the right approver.
Duplicate Detection
Catches invoices that arrive twice through different channels before they are paid twice.
VAT Validation
Checks tax rates, VAT IDs, and mandatory invoice fields required by German law.
Audit-Proof Archiving
Files every document in your DMS, linked to order, delivery note, and approval.
Payment Preparation
Builds the payment proposal with due dates, discounts, and approved amounts for DATEV or your ERP.
Open Items Overview
Shows at any moment what is approved, what is blocked, and who is holding it up.
And many more. We build AI employees for whatever your finance team needs.
Explore related solutions
AI Accountant
Bookkeeping, DATEV prep & account reconciliation.
Document Intake
Physical & digital mail digitized, classified, routed.
Order Entry
Orders from email & PDF straight into your ERP.
Receivables & Dunning
Open invoices chased politely and on time.
Month-End Close
Reconciliations & checklists done days earlier.
Frequently asked questions
Everything you need to know about your AI invoice clerk.
It runs incoming invoice processing end to end. It pulls invoices from the shared Outlook mailbox, the scan folder, and supplier portals, extracts every field, matches them against purchase orders and delivery notes, watches payment terms and early-payment discounts, routes approvals by your thresholds, and files everything audit-proof in your DMS. Anything that does not match cleanly goes to your team with the discrepancy already spelled out.
A two-way match compares the invoice against the purchase order only: quantities, prices, and terms. A three-way match adds the delivery note. That also confirms that what was billed was actually received. Your AI invoice clerk does both, picks the right check per supplier and order type, and only escalates the cases where the numbers genuinely disagree.
Yes. Superkind sits on top of your existing stack as one integration layer: SAP, Microsoft Dynamics or another ERP, DATEV, Outlook, your DMS, and your procurement systems. The AI invoice clerk works inside the programs you already use. There is no separate invoice portal and no new tool your team has to learn first.
It changes nothing about how you file documents and works inside your existing GoBD-relevant systems. Every step is documented: which invoice arrived when, which check ran, who approved what, and where the document was archived. Nothing is booked or filed outside your systems. The audit trail stays complete and in the form your auditors already know.
First workflows typically go live within two weeks. We start with the highest-volume supplier group and the standard matching rules. The exceptions follow step by step: framework orders, partial deliveries, credit notes. The order is driven by what clears your backlog fastest, not by what is easiest to build.
A fraction of a full-time hire, priced per use case. For comparison: an accounts payable clerk costs an employer 45,000 to 65,000 euros a year depending on the region, and the industry benchmark for processing one invoice manually is 10 to 30 euros. Your AI invoice clerk scales with invoice volume instead of headcount, and secured early-payment discounts alone often cover a meaningful part of the cost.