Superkind for mechanical engineering
Tracking orders, maintaining BOMs, monitoring delivery dates and writing maintenance reports.
Superkind for proposal management
In proposal management the same work comes back every week: collecting inquiries, calculating prices, assembling proposals, following up. You hand this work to Superkinds. You describe it once in Slack, Teams or by email, they do it in your tools, and nothing goes out before you approve it.
Superkind Team
Every example is set at Schneider GmbH, a made-up company
Meet the proposal Superkinds
Four Superkinds, each with one clear job. They all share the same company knowledge, so the Proposal Builder knows the Price Calculator's numbers
One proposal, from inquiry to follow-up
How an inquiry for a pump system at Schneider GmbH runs through the four Superkinds
You
Slack
Slack @Superkind Weber AG needs a pump system for their new plant. Create a proposal.
- Inquiry Collector
captures the inquiry and checks the technical requirements
Inquiry summary - Price Calculator
calculates prices from the product catalog and current terms
Calculation With your approval - Proposal Builder
assembles the proposal and shows it to you for approval
Proposal QU-204 With your approval - Follow-Up Agent
plans the follow-up and reminds you when no answer comes
Follow-up plan
Result
The proposal is with the customer and follow-up runs automatically.
Inquiry Collector: never misses an inquiry
Reads incoming inquiries in the inbox and HubSpot, summarizes the technical requirements and creates the case in SharePoint
You9:00
@Superkind What did Weber AG ask for?
Inquiry CollectorSuperkind9:01
A pump system for the new plant in Leipzig. Three pumps, 15-meter head, delivery by April.
- Inquiry Pump system, 3 pumps Done
- Requirements 15 m head, delivery April Done
- HubSpot Case created Done
Set up in three steps
Write in Slack: "@Superkind, I need an Inquiry Collector. Capture every new inquiry and summarize the requirements."
Connect HubSpot, Outlook and SharePoint. Superkind reads the inquiries and creates the cases.
Say when it runs: "Automatically on every new inquiry." Superkind saves it as a routine.
Price Calculator: does the math before you sign
Takes the requirements, looks up the products in SAP, calculates prices with the current terms and shows you the calculation
You10:30
@Superkind Calculate the pump system for Weber AG.
Price CalculatorSuperkind10:32
Three P4 pumps, installation and delivery: the calculation is in Excel. Total price is under Weber AG's budget.
Calculation Weber AGExcel · 3x P4 + installation
Set up in three steps
Write in Teams: "@Superkind, I need a Price Calculator. Calculate proposals from the product catalog in SAP."
Connect Excel, SAP Business One and SharePoint. Superkind reads the catalog and the terms.
Confirm the rule: no calculation goes to the customer before you approve it.
Proposal Builder: turns the calculation into a proposal
Takes the calculation, puts it into the proposal template in Word and attaches the technical data sheets
You14:00
@Superkind Create the proposal for Weber AG.
Proposal BuilderSuperkind14:03
Proposal QU-204 is in Word: three P4 pumps, installation, delivery by April. Waiting for your approval.
Proposal QU-204 Weber AGDraft in Word · 3x P4
Set up in three steps
Write in Slack: "@Superkind, I need a Proposal Builder. Assemble proposals in our Word template."
Connect Word, HubSpot and Outlook. Superkind takes the calculation and the template.
Confirm the rule: no proposal goes out before you approve it.
Follow-Up Agent: never lets a proposal sit
Sets a deadline after sending, reminds the customer after three days and tells you when there is still no answer
You16:00
@Superkind Did Weber AG reply to the proposal?
Follow-Up AgentSuperkind16:01
Not yet. I sent a friendly reminder yesterday. Next step in two days.
- Proposal sent Three days ago Done
- Reminder Sent yesterday Done
- Next follow-up In two days Waiting for you
Set up in three steps
Write in Teams: "@Superkind, I need a Follow-Up Agent. Remind customers when they don't reply within three days."
Connect HubSpot, Outlook and Google Calendar. Superkind sets the deadlines and sends the reminders.
Set the rule: "Send at most two reminders, then tell me."
Frequently asked questions
Does Superkind send proposals without me?
Only if you want it to. You decide what a Superkind may do on its own and what needs your approval. It shows you proposals and calculations first, in Slack, Teams or by email.
Which tools do I need?
The ones you already have. Superkind has 1,700+ integrations, including HubSpot, SAP, Excel and Word. Nobody has to learn a new tool.
Do the Superkinds know about each other?
Yes. What one Superkind learns goes into your company knowledge, and every Superkind uses it. So the Proposal Builder knows the Price Calculator's numbers and the requirements from the inquiry.
What does it cost?
You can try Superkind for free, with up to 150 hours of work and no credit card. Business starts at €50 a month for unlimited users. €1 gets about one hour of work done. Every plan is on the pricing page.
Is my data safe?
Superkind keeps storage and AI models in the EU, is GDPR compliant and aligned with the EU AI Act. No model is trained on your data.
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