Superkind for architecture firms

In an architecture firm a lot of admin runs alongside the design work: tracking project phases, informing clients, preparing tenders, billing fees. You hand this work to Superkinds. You describe it once in Slack, Teams or by email, they do it in your tools, and nothing goes out before you approve it.

Superkind Team

Every example is set at Schneider GmbH, a made-up company

Meet the architecture Superkinds

Four Superkinds, each with one clear job. They all share the same company knowledge, so the Tender Assistant knows the Project Tracker’s status

A building project, from design to invoice

How the new factory hall at Schneider GmbH runs through the four Superkinds

YouSlack

@Superkind Schneider GmbH is building a new factory hall. We’re in design phase 3. Keep everything on track.

  1. Project Tracker

    tracks project phases and reports progress

    Project status
  2. Client Contact

    writes the weekly update email to the client

    Client email With your approval
  3. Tender Assistant

    compiles the tender documents

    Bill of quantities With your approval
  4. Fee Calculator

    prepares the fee invoice

    Invoice With your approval
Result

The project is documented, the client informed and the invoice sent.

ExcelGoogle CalendarSharePoint

Project Tracker: knows where every project stands

Reads the project list, checks deadlines and open tasks and reports every Monday on all running projects

projects
You8:30

@Superkind Where does the Schneider factory hall stand?

Project TrackerSuperkind8:31

Phase 3, design. Two open items:

  • Structural check waiting on engineer Waiting for you
  • Fire protection draft ready Done
  • Next milestone design to client, Fri

Set up in three steps

  1. Write in Slack: "@Superkind, I need a Project Tracker. Report every Monday on the status of all projects."

  2. Connect the project list in Excel and the calendar. Superkind asks for the sources, and you click Connect for each.

  3. Say when the report arrives: "Mondays at 8:30 in #projects." Superkind saves it as a routine.

OutlookWordSharePoint

Client Contact: keeps the client in the loop

Summarises the project status, drafts the email to the client and shows it to you first

Projects
You10:00

@Superkind Send Schneider GmbH the weekly update on the factory hall.

Client ContactSuperkind10:03

The email is ready and waiting for your approval:

Weekly update factory hall SchneiderEmail to Schneider GmbH · Week 48

Set up in three steps

  1. Write in Teams: "@Superkind, I need a Client Contact. Send the client a short update every Friday."

  2. Connect Outlook and SharePoint. Superkind pulls the project status from the documents.

  3. Set the rule: "No email goes out without my approval." Superkind follows it.

WordExcelSharePoint

Tender Assistant: prepares the tender

Takes the plans, creates the bill of quantities and collects the items in a spreadsheet

projects
You14:00

@Superkind Create the bill of quantities for the shell construction of the factory hall.

Tender AssistantSuperkind14:05

The bill of quantities has 42 items. Three still need your quantities:

  • 39 items complete Done
  • Concrete work quantity missing Waiting for you
  • Earthwork quantity missing Waiting for you

Set up in three steps

  1. Write in Slack: "@Superkind, I need a Tender Assistant. Create bills of quantities from the plans."

  2. Connect SharePoint and Word. Superkind accesses the plans in your project folder.

  3. Confirm the rule: every bill of quantities waits for your review before it goes to bidders.

ExcelDATEVOutlook

Fee Calculator: bills the right fee

Reads the project status and the agreed phases and prepares the partial or final invoice

Projects
You11:00

@Superkind Prepare the partial invoice for phase 3 of the factory hall.

Fee CalculatorSuperkind11:04

Invoice for phase 3 is ready and waiting for your approval:

  • Fee zone III, from project data Done
  • Eligible costs from cost estimate Done
  • Invoice ready, waiting for approval Waiting for you

Set up in three steps

  1. Write in Teams: "@Superkind, I need a Fee Calculator. Prepare the fee invoices."

  2. Connect the project list and DATEV. Superkind reads the eligible costs and agreed phases.

  3. Set the rule: "No invoice goes out without my approval." Superkind follows it.

Frequently asked questions

Does Superkind email clients without me?

Only if you want it to. You decide what a Superkind may do on its own and what needs your approval. It shows you emails and invoices first, in Slack, Teams or by email.

Which tools do I need?

The ones you already have. Superkind has 1,700+ integrations, including Outlook, Excel, SharePoint and DATEV. Nobody has to learn a new tool.

Do the Superkinds know about each other?

Yes. What one Superkind learns goes into your company knowledge, and every Superkind uses it. So the Fee Calculator knows the Project Tracker’s status.

What does it cost?

You can try Superkind for free, with up to 150 hours of work and no credit card. Business starts at €50 a month for unlimited users. €1 gets about one hour of work done. Every plan is on the pricing page.

Is my data safe?

Superkind keeps storage and AI models in the EU, is GDPR compliant and aligned with the EU AI Act. No model is trained on your data.

More use cases

The other departments and their Superkinds

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