Superkind for notaries

In a notary office the same work comes back every week: preparing deeds, checking deadlines, following land registry matters, keeping clients informed. You hand this work to Superkinds. You describe it once in Slack, Teams or by email, they do it in your tools, and nothing goes out before you approve it.

Superkind Team

Every example is set at Schneider GmbH, a made-up company

Meet the notary Superkinds

Four Superkinds, each with one clear job. They all share the same company knowledge, so the Deadline Watcher knows the Deed Preparer’s cases

One purchase contract, from instruction to registration

How the property purchase of Schneider GmbH runs through the four Superkinds

YouMicrosoft Teams

@Superkind Schneider GmbH is buying the property at Industriestraße 12. Prepare the purchase contract.

  1. Deed Preparer

    collects the documents and prepares the deed draft

    Draft
  2. Deadline Watcher

    checks all deadlines and sets reminders

    Deadline list With your approval
  3. Registry Tracker

    assembles the land registry application and files it

    Application filed With your approval
  4. Client Updater

    informs the clients about every step

    Status report
Result

The purchase contract is notarized and the land registry application is filed.

WordSharePointOutlook

Deed Preparer: creates the first draft

Takes the data from the inbox and the templates in SharePoint and creates the deed draft in Word

Notary
You9:15

@Superkind Prepare the purchase contract for Industriestraße 12. Buyer is Schneider GmbH.

Deed PreparerSuperkind9:17

The draft is in Word. I took the land registry data and buyer details from the last email.

Purchase contract Industriestraße 12Draft in Word · Buyer: Schneider GmbH

Set up in three steps

  1. Write in Teams: "@Superkind, I need a Deed Preparer. Create drafts from our templates."

  2. Connect SharePoint and Outlook. Superkind accesses the templates and the inbox.

  3. Set the rule: "No draft goes to clients without my approval."

ExcelGoogle CalendarOutlook

Deadline Watcher: never misses a deadline

Reads the deadline list in Excel, adds the dates to the calendar and reminds you three days before by email

notary
You8:30

@Superkind Which deadlines are due this week?

Deadline WatcherSuperkind8:31

Three deadlines this week:

  • Weber purchase Approval by Wednesday Waiting for you
  • Kraus mortgage Deletion by Friday Done
  • Möller probate Filing by Friday Waiting for you

Set up in three steps

  1. Write in Slack: "@Superkind, I need a Deadline Watcher. Check the open deadlines every morning and remind me."

  2. Connect the deadline list in Excel and the calendar. Superkind reads both and sets reminders.

  3. Say when it runs: "Every morning at 8:30 in #notary." Superkind saves it as a routine.

ExcelSharePointOutlook

Registry Tracker: knows where every application stands

Maintains the application list in Excel, checks the inbox for messages from the registry and updates the status

Notary
You14:00

@Superkind What is the status of the land registry applications?

Registry TrackerSuperkind14:01

Two applications are open, one was registered today:

  • Schneider GmbH Registration confirmed today Done
  • Weber AG Query from registry Waiting for you
  • Kraus KG Filed on Monday

Set up in three steps

  1. Write in Teams: "@Superkind, I need a Registry Tracker. Follow all open applications."

  2. Connect SharePoint and Outlook. Superkind reads the mail from the registry and updates the list.

  3. Confirm the rule: "Update the list and flag queries immediately."

OutlookWordSharePoint

Client Updater: writes so you don’t have to

Creates status reports from the case data in SharePoint and sends them as emails to the clients

notary
You16:00

@Superkind Inform Schneider GmbH that the purchase contract is notarized.

Client UpdaterSuperkind16:02

The email is ready and waiting for your approval:

Status purchase contract Schneider GmbHEmail draft · Notarization confirmed

Set up in three steps

  1. Write in Slack: "@Superkind, I need a Client Updater. Write status emails to our clients."

  2. Connect Outlook and SharePoint. Superkind takes the case data and creates the email.

  3. Set the rule: "No email goes out without my approval."

Frequently asked questions

Does Superkind send emails to clients without me?

Only if you want it to. You decide what a Superkind may do on its own and what needs your approval. It shows you status emails and drafts first.

Can Superkind work with our templates?

Yes. Superkind works with Word and SharePoint. You store your templates once, and Superkind uses them for every new case.

Do the Superkinds know about each other?

Yes. What one Superkind learns goes into your company knowledge, and every Superkind uses it. So the Client Updater knows the Registry Tracker’s status.

What does it cost?

You can try Superkind for free, with up to 150 hours of work and no credit card. Business starts at €50 a month for unlimited users. €1 gets about one hour of work done. Every plan is on the pricing page.

Is my data safe?

Superkind keeps storage and AI models in the EU, is GDPR compliant and aligned with the EU AI Act. No model is trained on your data.

More use cases

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