Superkind for order management

In order management the same cycle repeats: capturing orders, tracking deliveries, matching invoices, checking stock. You hand this work to Superkinds. You describe it once in Slack, Teams or by email, they do it in your tools, and no order goes out before you approve it.

Superkind Team

Every example is set at Schneider GmbH, a made-up company

Meet the order management Superkinds

Four Superkinds, each with one clear job. They all share the same company knowledge, so the Invoice Checker knows the order the Order Creator entered

One order, from need to goods receipt

How reordering pump housings at Schneider GmbH runs through the four Superkinds

YouMicrosoft Teams

@Superkind The warehouse reports pump housings type G3 below minimum stock. Reorder.

  1. Order Creator

    creates the order with quantity, supplier and price

    Order PO-2026-44
  2. Delivery Tracker

    tracks the delivery date and flags delays

    Delivery status
  3. Invoice Checker

    matches the incoming invoice to the order

    Invoice matched With your approval
  4. Stock Syncer

    reconciles the goods receipt with the stock

    Stock updated
Result

The goods are in, the invoice checks out and the stock is up to date.

SAP Business OneExcelOutlook

Order Creator: enters every order cleanly

Reads the demand report, creates the order in SAP and sends the confirmation to the supplier

Purchasing
You8:00

@Superkind Order 200 pump housings type G3 from supplier A.

Order CreatorSuperkind8:02

Order PO-2026-44 created. Quantity, price and delivery date are in. Confirmation sent.

  • PO-2026-44 200 units type G3 Done
  • Supplier A confirmed by email Done
  • Delivery date 28 Nov 2026

Set up in three steps

  1. Write in Teams: "@Superkind, I need an Order Creator. Create every order in SAP and send the confirmation."

  2. Connect SAP Business One, Excel and Outlook. Superkind reads the demand and creates the order.

  3. Confirm the rule: no order is created without your approval.

SAP Business OneOutlookExcel

Delivery Tracker: knows where every shipment is

Checks the open orders in SAP every day, follows up with the supplier and tells you when a date is at risk

purchasing
You9:30

@Superkind How is PO-2026-44 looking?

Delivery TrackerSuperkind9:31

Supplier A confirms 28 Nov. No delay.

  • PO-2026-44 delivery 28 Nov Done
  • PO-2026-41 delivery 25 Nov Done
  • PO-2026-39 2 days late Waiting for you

Set up in three steps

  1. Write in Slack: "@Superkind, I need a Delivery Tracker. Check every day whether our deliveries are on time."

  2. Connect SAP Business One and Outlook. Superkind reads the orders and follows up with the supplier.

  3. Say when to flag: "Immediately when a date slips by more than one day."

DATEVSAP Business OneExcel

Invoice Checker: finds the order for every invoice

Compares the incoming invoices in DATEV with the orders in SAP and flags quantity or price mismatches

Purchasing
You11:00

@Superkind Check the invoice from supplier A.

Invoice CheckerSuperkind11:02

Invoice matches PO-2026-44. Quantity and price are correct. Ready for approval.

Invoice Supplier ADATEV · matched to PO-2026-44

Set up in three steps

  1. Write in Teams: "@Superkind, I need an Invoice Checker. Match every incoming invoice to its order."

  2. Connect DATEV and SAP Business One. Superkind compares invoices and orders automatically.

  3. Confirm the rule: no invoice is approved without you seeing the match.

SAP Business OneExcelSharePoint

Stock Syncer: keeps the stock up to date

Books the goods receipt in SAP, updates the stock list in Excel and flags discrepancies

purchasing
You14:00

@Superkind Book the goods receipt for PO-2026-44.

Stock SyncerSuperkind14:01

200 pump housings type G3 booked in. Stock list in Excel updated.

  • Goods receipt 200 units booked Done
  • Stock list updated Done
  • Minimum stock back above threshold

Set up in three steps

  1. Write in Slack: "@Superkind, I need a Stock Syncer. Book every goods receipt and update the stock."

  2. Connect SAP Business One, Excel and SharePoint. Superkind books the receipt and maintains the list.

  3. Say when to flag: "When stock is still below minimum after the receipt."

Frequently asked questions

Can Superkind order directly from suppliers?

Only if you allow it. Superkind prepares the order and sends it only after your approval. You decide what runs automatically.

Does it work with SAP and DATEV together?

Yes. Superkind has 1,700+ integrations and can use SAP and DATEV at the same time to match orders and invoices.

What happens with a wrong invoice?

The Invoice Checker flags every quantity or price mismatch. You see it in Slack or Teams and decide how to proceed.

What does it cost?

You can try Superkind for free, with up to 150 hours of work and no credit card. Business starts at €50 a month for unlimited users. €1 gets about one hour of work done. Every plan is on the pricing page.

Is my data safe?

Superkind keeps storage and AI models in the EU, is GDPR compliant and aligned with the EU AI Act. No model is trained on your data.

More use cases

The other departments and their Superkinds

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