8 GDPR-Compliant Zapier Alternatives for Business in 2026

Looking for a Zapier alternative that is truly GDPR compliant? You are not alone. Zapier connects more apps than any other automation tool, more than 9,000 of them¹, and for many teams it was the first time two programs talked to each other without IT. The limit shows up the day the data protection officer asks where the order data from the webshop actually goes: Zapier hosts it on AWS servers in the United States², and the bill grows with every task. This comparison gives you honest pros and cons, with a focus on what counts for teams in Germany and the EU: processing in Europe, a data processing agreement (DPA), no training on your data and no per-task surprises.

Every entry is checked against the vendor’s own pages, as of October 2026. Where a vendor does not say, we write “check with vendor”.

What is a GDPR-compliant Zapier alternative?

A GDPR-compliant Zapier alternative is a tool that moves data between your programs, like Zapier does, but with a signed data processing agreement, a documented processing location in Europe and no training on your company data. Some alternatives are classic workflow builders with EU hosting or self-hosting. Others replace the workflow with an AI employee that does the task when you ask for it in plain words.

Why you need a Zapier alternative

Zapier offers the widest app catalogue on the market, a simple builder, AI agents and a DPA that every customer gets with the Terms of Service³. Teams in Germany and the EU still look for alternatives, for these reasons:

• Data in the US - Zapier hosts data on AWS servers in the United States, including the personal data it processes on behalf of customers². Its documentation names AWS US-East 1 as the location⁴.
• EU residency only by agreement - “Region-specific data residency is not available unless otherwise agreed,” says Zapier⁴. For a self-service plan, that means: no EU option at checkout.
• Your own DPA will not be signed - Zapier’s DPA is part of the Terms of Service, so you do not sign a separate copy, and Zapier says it cannot sign DPAs from other companies²³. If your legal team works with its own template, that is the end of the conversation.
• Training opt-out is your job - Enterprise customers are automatically opted out of Zapier using their content for model training; all other customers may opt out⁵. On Pro and Team, someone has to do it.
• Price per task - every successful action in a Zap counts as a task. Pro starts at $19.99 per month billed annually for 750 tasks, Team at $69 for 2,000 tasks¹. With pay-per-task switched on, extra tasks cost 1.25 times the base rate on annual and 2.5 times on monthly plans¹.
• Seats are limited - Free and Pro have one seat, Team 25, and only Enterprise has unlimited users¹. Often one person builds every Zap, and the knowledge leaves with them.
• You build and maintain every flow - a Zap does exactly what it was built to do. An approval step exists as “Human in the Loop”, but you add it to each Zap and reviewers need a Zapier account⁶. Zapier Agents are billed separately in activities¹.

None of this makes Zapier a bad tool. Whether it fits your data protection requirements depends on the plan and the data, as we show in Is Zapier GDPR compliant?.

GDPR compliant is more than an EU server

An EU data centre is a good start, but your data protection officer asks more questions. Check these six points for every tool on this list:

• DPA - is there a data processing agreement for the plan you actually buy, and how do you get it (in the terms, download, on request)?
• AI steps - where do the AI features run? Make, for example, sends some AI features to the US regardless of the selected EU data zone, including all OpenAI models in Make’s AI Provider¹⁰.
• Training - is your content excluded from model training by default, or only after someone opts out?
• Who sees what - roles and permissions decide whether the trainee can read the payroll flow.
• Approval - does a person check before a reminder, a booking or an order confirmation goes out?
• Retention and deletion - how long do run logs with customer data stay, and who deletes them?

For a deeper look at EU hosting across AI tools, see The Best GDPR-Compliant AI Tools with EU Hosting.

The 8 GDPR-compliant Zapier alternatives compared

Hosting and data protection are shown as each vendor documents them on its own pages. Prices are as of October 2026, excl. VAT.

The 8 GDPR-compliant Zapier alternatives in detail

Superkind comes first; the other seven are described as their vendors document them.

1. Superkind: Best Overall Choice for Teams in Germany and the EU

Superkind is an AI employee for your team. Instead of building Zaps, you write to Superkind in Outlook or any email inbox, Microsoft Teams, Slack or the Superkind web app like you would to a colleague. It does the task in your programs and asks you before anything goes out. It is hosted in Europe, GDPR compliant and works through 1,500+ integrations, including Outlook, SAP Business One, DATEV, HubSpot, Excel and Google Sheets.

Why it is our overall pick - the criteria you can check:

• Works where you already work - Outlook, Gmail, Teams, Slack and the web app, with the same knowledge and rules everywhere.
• Does the task in your programs - through 1,500+ integrations, not just a draft in a chat window.
• Asks for approval - before it sends, books or changes anything, you click Approve or Reject.
• Keeps your company knowledge - the Company Brain stores customers, prices and processes, even when people leave.
• EU-first - hosted and processed in Europe, GDPR compliant, aligned with the EU AI Act, no training on your data, DPA through the Trust Center.
• Unlimited users from €50 per month - no price per seat, one credit budget for the whole company; €100 covers up to 1,000 tasks (as of October 2026).
• Grows into your own apps - when it gets more complex, you build on the platform instead of starting over.

Best for

• Teams whose Zapier bill grows with every task
• Order entry, accounting, sales and customer service
• Companies on Outlook, Teams or Slack with systems like SAP Business One, DATEV or HubSpot
• Companies without an in-house automation expert

How to use Superkind as your Zapier alternative

Take a classic Zap: an order arrives by email, someone creates it in the ERP, adds it to the delivery list and sends the confirmation. With Superkind it takes four steps, and the last one runs on its own. More on this use case: order entry with an AI employee.

1. 1

   You write to Superkind

   In Outlook, Teams, Slack or the web app, in plain words. Forward the order email and say what should happen.

2. 2

   Superkind does it in your systems

   It reads the order, takes customer number and prices from the Company Brain, creates the sales order in SAP Business One and adds the line to the delivery list in Excel, processed in Europe.

3. 3

   Superkind asks for approval

   Before the order confirmation goes to the customer, you see it and click Approve or Reject, in Teams, Slack or your inbox. Orders over €10,000 go to management first.

4. 4

   Done, and next time it is a routine

   Say it once and it keeps running: “Every order that reaches orders@ gets entered and confirmed the same way.”

From the first task to your own app

For a team that used to run its order handling through Zaps, the path to your own AI team has four stages.

1. 1

   Ready in minutes

   Sign up for free, forward the first order by email or in Teams and watch it get entered.

2. 2

   Tasks become routines

   What you explained once keeps running: every new order gets entered and confirmed, and Superkind asks for approval before anything goes out. No Zap to build and maintain.

3. 3

   Learns from day one

   Every order adds to your Company Brain: which customer gets which price, which article ships from which warehouse. Unlike logic hidden in one person’s Zaps, this knowledge is never lost.

4. 4

   Your own Super App

   When it gets more complex, you do not start over: you build your own order desk with its own interface on the Superkind platform, on top of what Superkind already knows, yourself or with the Superkind team. It all belongs to you.

Data protection and EU hosting

For a Zapier alternative this means: the customer names, addresses and order data that used to pass through Zaps are processed in Europe, under one DPA for the whole company, with a person approving before anything leaves the team.

2. n8n

n8n is a workflow builder that you can use as a cloud service or run on your own servers. For hosted plans, data is stored in the EU on servers in Frankfurt⁸, and n8n offers a pre-signed data processing agreement to download and countersign⁹.

Features

• Billed per execution - you pay when a workflow runs, not per step. Starter costs €20 per month for 2,500 executions, Pro €50 for 10,000, billed annually⁸.
• Unlimited users - all plans list unlimited users⁸.
• Self-hosting - without a licence key, n8n runs as the free Community edition on your own infrastructure.
• AI nodes - AI steps and agents inside workflows, built by you.

Best for

• Teams with developers or a technical admin
• Companies that want data on their own servers
• High volumes with many steps per run

3. Make

Make, part of Celonis, is the closest to Zapier’s idea, with a visual canvas instead of a step list. Organisations run in a data zone (US1, US2, EU1 or EU2), and EU zones map to EU processing¹⁰. Make lists a DPA and its sub-processors on its privacy page¹¹.

Features

• Visual scenarios - branches, routers and error handlers on one canvas.
• Credits - most actions use one credit, AI features can use more; routers and error handlers use none¹⁹.
• Free plan - 1,000 credits per month to test¹⁹.
• AI caveat - Maia, Make AI Web Search and all OpenAI models in Make’s AI Provider go to the US regardless of the EU zone¹⁰.

Best for

• Teams that like building flows themselves
• Complex scenarios with branches
• Companies that can pick an EU zone at setup

4. Microsoft Power Automate

Power Automate is Microsoft’s automation tool for cloud flows and desktop automation (RPA). Microsoft lists it inside the EU Data Boundary; for some cloud flows created before November 2024, pseudonymised personal data can be transferred temporarily, and admins can migrate those flows¹³.

Features

• Cloud and desktop flows - automate between apps and on the desktop, including attended RPA in Premium¹².
• Microsoft 365 connection - close to Outlook, SharePoint, Excel and Teams.
• Unattended bots - the Process plan costs $150 per bot per month, annual¹².
• Process mining - included in Premium with 50 MB of storage¹².

Best for

• Companies fully on Microsoft 365
• IT teams that already manage the Power Platform
• Desktop automation of legacy programs

Where RPA fits and where it does not is in RPA vs AI agents.

5. Workato

Workato is an integration and automation platform for larger IT teams. It runs an EU data centre in Frankfurt: if you sign up in the EU region, all your data is processed and stored there, with no replication or backup to US data centres¹⁴.

Features

• Region by sign-up - you choose the data location by signing up in that region¹⁴.
• Enterprise integrations - connectors for systems like Salesforce, NetSuite and ServiceNow.
• Recipes - Workato’s name for workflows, built and governed by IT.

Best for

• Companies with an integration team
• Many systems and strict governance
• Projects that need EU data locality

6. Activepieces

Activepieces is open-source automation that feels close to Zapier. You choose the EU cloud in Frankfurt, another region on request or your own servers, and the DPA is available on request¹⁵.

Features

• Billed per run - each run costs one credit regardless of its steps; AI steps cost more¹⁵.
• Simple plans - Free with 1,000 credits per day for up to 5 users, Plus $20 per month flat, Team $200 with 25 users¹⁵.
• Self-hosting - the Community edition is open source¹⁵.
• Bring your own AI keys - from Plus, AI costs move to your provider¹⁵.

Best for

• Small teams that want Zapier-style flows
• Teams that want open source
• Predictable budgets

7. Langdock

Langdock is an AI workspace with chat, agents and workflows. The application and most models are hosted in the EU, there is a DPA, and customer data is never used to train AI models¹⁶.

Features

• Workflows included - 2,500 workflow runs per month come with Chat & Agents¹⁷.
• More runs as add-on - Workflows Business for larger volumes, per workspace¹⁷.
• 40+ models - models from several providers in one workspace¹⁷.
• Deployment options - multi-tenant in the EU, own cloud or on-premise¹⁶.

Best for

• Teams that want AI chat and light automation in one place
• Companies standardising on an EU AI workspace
• Knowledge work with documents

8. Tray.ai

Tray.ai is an AI integration platform for enterprises. An instance can be hosted in the US, EU or APAC data region; regional hosting is an add-on on Team and standard on Enterprise¹⁸.

Features

• Data regions - business data stays in the region where it originated¹⁸.
• EU endpoints - separate EU endpoints for API and embedded integrations¹⁸.

Best for

• Enterprises with several regions
• Integration teams
• Embedded integrations in your own product

For a broader look at Zapier, Make, n8n and agent builders, see The Best AI Automation Platforms in 2026.

Feature comparison: What Superkind does that Zapier does not

✓ = yes, ~ = partly, ✗ = no, as documented by the vendor. Where the vendor page does not say, we write “check with vendor”.

Where Zapier is better: no tool on this list connects more apps. If your process depends on a niche app that only Zapier supports, check the catalogue first.

Who benefits most

Three groups gain the most from moving their Zapier work to an EU setup:

Accounting with customer and employee data

Invoices, bank payments and payroll data are personal data. If your Zaps move them between Outlook, DATEV and lexoffice, processing in Europe and an approval before booking matter more than the size of the app catalogue.

Sales and customer service with CRM data

Leads, quotes and tickets carry names, emails and phone numbers. A Zapier alternative that works in HubSpot, Salesforce or Zendesk with EU hosting and an approval before every outgoing email keeps the CRM clean.

Teams whose Zapier bill grows with every order

Order entry, delivery updates and weekly reports run every day, and every action is a task. Operations and back-office teams save most when one budget covers the whole company and a multi-step task is not billed step by step.

Switching from Zapier to Superkind

You do not have to switch everything on day one. Most teams run both for a few weeks and move one Zap at a time.

• Notice period - you cancel by switching to the Free plan under Billing and usage. The change takes effect at the end of the current billing cycle, for monthly and annual plans, and purchases are not refunded⁷. Pay-per-task usage from the last cycle can still be billed⁷.
• Data export - before you downgrade, write down every active Zap: trigger, steps, filters and who gets notified. That list is your migration plan and your record of processing activities.
• What to take over - the logic inside your Zaps (“orders over €10,000 to management”, “complaints to customer service”) becomes rules in Superkind’s Company Brain, so it belongs to the company, not to one account.

The first three steps

1. 1

   Pick the Zap that uses the most tasks

   Order entry, lead routing, invoice forwarding. Your task usage in Zapier shows which one runs most.

2. 2

   Sign up and connect the same systems

   Start free at app.superkind.ai and connect Outlook, Teams or Slack plus the systems the Zap used, for example SAP Business One, HubSpot or Google Sheets.

3. 3

   Write the task once and make it a routine

   Write it to Superkind like a colleague, approve the first result, then say “do this every time”. Switch the Zap off when the routine runs.

6 tips for choosing a GDPR-compliant Zapier alternative

List your Zaps and their data

Write down which Zaps move personal data: customer names, invoices, applicant files. These need EU processing first.

Get the DPA and check the AI steps

Sign the data processing agreement before real customer data flows, and ask where the AI features run, not just the workflows. With Superkind you get the DPA through the Trust Center. Also plan AI training for the team: Article 4 of the EU AI Act requires companies that use AI to ensure sufficient AI literacy among their staff.

Calculate with your real volume

Price last month’s Zapier task usage in each model: per task, per credit, per execution or per company. Flows with many steps show the biggest difference.

Decide who builds and who maintains

n8n, Make, Workato and Tray.ai need someone who builds and fixes flows. If you do not have that person, pick a tool your team can use by writing to it.

Put an approval where it counts

Order confirmations, payment reminders and bookings should not go out unchecked. Make approval part of the process, not of one flow.

Test with last month’s real cases

Run ten real orders from last month through the new tool. Demo data never shows your exceptions.

Conclusion

Zapier is still the broadest automation catalogue, and its DPA comes with the Terms of Service, but data sits in the US and the price grows with every task. If you want to keep building flows in the EU, n8n, Make with an EU zone, Activepieces, Workato, Tray.ai and Power Automate are honest options, and Langdock adds workflows to an EU AI workspace. If you would rather hand over the task than build the flow, Superkind does it in Outlook, Teams and Slack, works in your programs through 1,500+ integrations such as SAP Business One, DATEV and HubSpot, and asks before anything goes out. Your next step: take the Zap that uses the most tasks and send that task to Superkind today.

Frequently Asked Questions

Related Articles

• Is Zapier GDPR Compliant? Examples, Costs and How to Start
• The Best AI Automation Platforms in 2026: An Honest Comparison of Zapier, Make, n8n and the AI Employee
• RPA vs AI Agents: What German SMEs Get Wrong About Automation
• The Best GDPR-Compliant AI Tools with EU Hosting (2026)
• All Superkind integrations

Henri Jung

Co-founder of Superkind, the AI employee teams write to in Outlook, Teams and Slack. Henri helps companies, from small teams to the Mittelstand, hand their routine work to AI - without new tools, consultants or an in-house AI team.