Superkind for cleaning companies

In a cleaning company the same tasks come back every week: building schedules, assigning teams, checking quality, writing invoices. You hand this work to Superkinds. You describe it once in Slack, Teams or by email, they do it in your tools, and nothing goes out before you approve it.

Superkind Team

Every example is set at Schneider GmbH, a made-up company

Meet the cleaning Superkinds

Four Superkinds, each with one clear job. They all share the same company knowledge, so the Quality Inspector knows the Schedule Planner’s assignments

A new contract, from signing to invoice

How a new cleaning contract for Schneider GmbH runs through the four Superkinds

YouMicrosoft Teams

@Superkind Schneider GmbH has a new cleaning contract for their office. Three times a week, evenings. Handle everything.

  1. Schedule Planner

    creates the schedule and assigns the cleaning teams

    Schedule
  2. Team Coordinator

    informs the teams about their assignments

    Team info
  3. Quality Inspector

    checks quality after each visit and writes the report

    Quality report With your approval
  4. Invoicer

    prepares the monthly invoice

    Invoice With your approval
Result

The office is clean, the report is ready, and the invoice is sent.

ExcelGoogle CalendarOutlook

Schedule Planner: plans every assignment

Reads the contracts and team availability and builds the weekly schedule from them

Cleaning
You8:00

@Superkind What does next week’s schedule look like?

Schedule PlannerSuperkind8:02

Nine assignments planned, four teams:

  • Team A Schneider GmbH, Mon/Wed/Fri Assigned
  • Team B Weber AG, Tue/Thu Assigned
  • Team C Kraus KG, Mon-Fri Waiting for you

Set up in three steps

  1. Write in Teams: "@Superkind, I need a Schedule Planner. Create the weekly schedule."

  2. Connect the contract list and the calendar. Superkind asks for the sources, and you click Connect for each.

  3. Say when the plan is due: "Fridays at 2 pm in #cleaning." Superkind saves it as a routine.

OutlookMicrosoft TeamsGoogle Calendar

Team Coordinator: briefs every team

Sends each cleaning team their schedule for the coming week on Friday, by email or Teams message

cleaning
You14:00

@Superkind Send the teams next week’s schedule.

Team CoordinatorSuperkind14:02

Schedules sent to four teams:

  • Team A sent via Teams Done
  • Team B sent via email Done
  • Team C sent via email Done

Set up in three steps

  1. Write in Slack: "@Superkind, I need a Team Coordinator. Send each team their schedule every Friday."

  2. Connect Outlook and Teams. Superkind sends the plan through each team’s preferred channel.

  3. Confirm the rule: schedules go out automatically, schedule changes only with your approval.

ExcelSharePointOutlook

Quality Inspector: checks every result

Collects team feedback, creates the quality report and flags anything unusual

Cleaning
You10:00

@Superkind How was quality at Schneider last week?

Quality InspectorSuperkind10:02

Three visits, all fine. One note:

Quality report Schneider GmbH week 48Three visits · one note

Set up in three steps

  1. Write in Teams: "@Superkind, I need a Quality Inspector. Create a quality report after every visit."

  2. Connect SharePoint and Excel. Superkind stores the reports in your client folder.

  3. Set the rule: "Quality reports with issues wait for my approval." Superkind follows it.

ExcellexofficeOutlook

Invoicer: bills on time

Collects the month’s visits, maps them to contracts and creates the invoices

cleaning
You9:00

@Superkind Prepare the invoices for November.

InvoicerSuperkind9:05

Invoices for three clients are ready:

  • Schneider GmbH 12 visits Waiting for you
  • Weber AG 8 visits Waiting for you
  • Kraus KG 20 visits Waiting for you

Set up in three steps

  1. Write in Slack: "@Superkind, I need an Invoicer. Prepare the monthly invoices."

  2. Connect the visit log and lexoffice. Superkind reads the visits and creates the invoices.

  3. Confirm the rule: every invoice waits for your approval before it goes to the client.

Frequently asked questions

Does Superkind send invoices without me?

Only if you want it to. You decide what a Superkind may do on its own and what needs your approval. It shows you invoices and quality reports first, in Slack, Teams or by email.

Which tools do I need?

The ones you already have. Superkind has 1,700+ integrations, including Outlook, Excel, lexoffice and SharePoint. Nobody has to learn a new tool.

Do the Superkinds know about each other?

Yes. What one Superkind learns goes into your company knowledge, and every Superkind uses it. So the Quality Inspector knows the Schedule Planner’s assignments.

What does it cost?

You can try Superkind for free, with up to 150 hours of work and no credit card. Business starts at €50 a month for unlimited users. €1 gets about one hour of work done. Every plan is on the pricing page.

Is my data safe?

Superkind keeps storage and AI models in the EU, is GDPR compliant and aligned with the EU AI Act. No model is trained on your data.

More use cases

The other departments and their Superkinds

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