Superkind for electrical contractors

In an electrical business the office work eats into site time: scheduling jobs, ordering materials, typing up test reports, writing invoices. You hand this work to Superkinds. You describe it once in Slack, Teams or by email, they do it in your tools, and nothing goes out before you approve it.

Superkind Team

Every example is set at Schneider GmbH, a made-up company

Meet the electrical Superkinds

Four Superkinds, each with one clear job. They all share the same company knowledge, so the Invoice Writer knows the Inspector’s reports

One job, from the call to the invoice

How the electrical installation in the new hall at Schneider GmbH runs through the four Superkinds

YouMicrosoft Teams

@Superkind Schneider GmbH needs the electrics in the new hall. Schedule the job and order the materials.

  1. Job Scheduler

    schedules the job with dates and electrician teams

    Job schedule
  2. Material Orderer

    orders the materials from the wholesaler

    Order With your approval
  3. Inspector

    creates the test reports after installation

    Test report
  4. Invoice Writer

    writes the invoice from hours and materials

    Invoice With your approval
Result

The job is done, tested and invoiced.

Google CalendarExcelOutlook

Job Scheduler: makes sure everyone knows where to be

Creates the job in the calendar, assigns the electrician team and sends the confirmation to the customer via Outlook

Dispatch
You7:00

@Superkind Schedule the Schneider hall job for next week.

Job SchedulerSuperkind7:02

The job is in the calendar. Team Müller, Monday to Wednesday. Confirmation sent to the customer.

  • Monday–Wednesday Team Müller, 3 electricians Done
  • Materials Delivery Friday Done
  • Customer confirmation sent Done

Set up in three steps

  1. Write in Teams: "@Superkind, I need a Job Scheduler. Schedule jobs with dates and electrician teams."

  2. Connect Google Calendar, Excel and Outlook. Superkind reads availability and sends confirmations.

  3. Say how you schedule: "Always full teams, never individual electricians." Superkind remembers it.

ExcelOutlookSAP Business One

Material Orderer: orders what the site needs

Reads the parts list from Excel, checks stock in SAP and orders missing items from the wholesaler via Outlook

purchasing
You8:30

@Superkind Order the materials for the Schneider hall job.

Material OrdererSuperkind8:32

Order sent to Elektro-Großhandel Schmitz. 12 items, delivery Friday.

Order Schneider hall12 items · Delivery Fri

Set up in three steps

  1. Write in Slack: "@Superkind, I need a Material Orderer. Order the materials for every job."

  2. Connect Excel, Outlook and SAP. Superkind checks stock and orders what is missing.

  3. Confirm the rule: orders over €500 wait for your approval.

WordSharePointOutlook

Inspector: documents every measurement

Creates the test report in Word from the readings, stores it in SharePoint and sends a copy to the customer

Quality
You15:00

@Superkind Create the test report for Schneider hall.

InspectorSuperkind15:02

The report is in SharePoint. All readings passed.

  • Insulation resistance passed Done
  • Earth continuity passed Done
  • RCD test passed Done

Set up in three steps

  1. Write in Teams: "@Superkind, I need an Inspector. Create the test report after every installation."

  2. Connect Word and SharePoint. Superkind takes the template and fills in the readings.

  3. Say who gets the copy: "The customer and the file." Superkind saves it as a rule.

lexofficeExcelOutlook

Invoice Writer: turns hours into invoices

Takes the logged hours and materials, creates the invoice in lexoffice and sends it after your approval

accounting
You10:00

@Superkind Write the invoice for Schneider hall.

Invoice WriterSuperkind10:03

The invoice is a draft in lexoffice. 24 hours + materials, total: €4,820.

  • Labour 24 h at €65 Done
  • Materials €3,260 Done
  • Invoice Draft in lexoffice Waiting for you

Set up in three steps

  1. Write in Slack: "@Superkind, I need an Invoice Writer. Create invoices from hours and materials."

  2. Connect lexoffice, Excel and Outlook. Superkind reads the time sheets and creates the draft.

  3. Confirm the rule: no invoice goes out without your approval.

Frequently asked questions

Does Superkind order materials without me?

Only if you allow it. You set the amount above which an order needs your approval. Everything below that Superkind handles on its own.

Which tools do I need?

The ones you already have. Superkind has 1,700+ integrations, including SAP, lexoffice, Excel and Outlook. Nobody has to learn a new tool.

Do the Superkinds know about each other?

Yes. What one Superkind learns goes into your company knowledge, and every Superkind uses it. So the Invoice Writer knows the parts list and the hours.

What does it cost?

You can try Superkind for free, with up to 150 hours of work and no credit card. Business starts at €50 a month for unlimited users. €1 gets about one hour of work done. Every plan is on the pricing page.

Is my data safe?

Superkind keeps storage and AI models in the EU, is GDPR compliant and aligned with the EU AI Act. No model is trained on your data.

More use cases

The other departments and their Superkinds

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