Superkind for painting contractors

In a painting business the same office work follows every site visit: calculating areas, writing quotes, assigning crews, sending invoices. You hand this work to Superkinds. You describe it once in Slack, Teams or by email, they do it in your tools, and nothing goes out before you approve it.

Superkind Team

Every example is set at Schneider GmbH, a made-up company

Meet the painting Superkinds

Four Superkinds, each with one clear job. They all share the same company knowledge, so the Invoicer knows the Estimator’s areas

One job, from the survey to the invoice

How the facade repaint at Schneider GmbH runs through the four Superkinds

YouMicrosoft Teams

@Superkind Schneider GmbH wants the facade painted. Calculate the areas and write the quote.

  1. Estimator

    calculates the areas from the survey measurements

    Measurement calculation
  2. Quoter

    writes the quote with material costs and labour hours

    Quote With your approval
  3. Crew Planner

    assigns the crew and plans the work days

    Crew schedule
  4. Invoicer

    creates the invoice after the work is finished

    Invoice With your approval
Result

The facade is done, documented and invoiced.

ExcelSharePointOutlook

Estimator: knows exactly how much area it is

Takes the measurements from the site visit, calculates the areas in Excel and stores the take-off in SharePoint

estimating
You9:00

@Superkind Calculate the areas for the Schneider facade.

EstimatorSuperkind9:02

Take-off is in SharePoint: 620 m² facade, 85 m² window reveals deducted.

  • Facade gross 705 m² Done
  • Windows deducted 85 m² Done
  • Net area 620 m² Done

Set up in three steps

  1. Write in Slack: "@Superkind, I need an Estimator. Calculate the areas after every site visit."

  2. Connect Excel and SharePoint. Superkind calculates and stores the take-off.

  3. Say which template: "Use the template Take-off-Painter.xlsx." Superkind remembers it.

lexofficeExcelOutlook

Quoter: turns areas into quotes

Takes the take-off, prices materials and hours from the rate card and creates the quote in lexoffice

Sales
You10:30

@Superkind Write the quote for the Schneider facade.

QuoterSuperkind10:33

Quote is a draft in lexoffice: 620 m², silicone resin paint, €12,400. Waiting for your approval.

Quote facade Schneider GmbHlexoffice · €12,400

Set up in three steps

  1. Write in Teams: "@Superkind, I need a Quoter. Price the areas and create the quote."

  2. Connect lexoffice, Excel and Outlook. Superkind reads the rate card and creates the draft.

  3. Confirm the rule: no quote goes out without your approval.

Google CalendarExcelOutlook

Crew Planner: makes sure the team is ready

Checks availability in the calendar, assigns the crew and sends the schedule via Outlook

dispatch
You11:00

@Superkind Plan the crew for the Schneider facade.

Crew PlannerSuperkind11:02

Crew Berger, 4 painters, Monday to Thursday. Schedule sent.

  • Mon–Thu Crew Berger, 4 painters Done
  • Materials Delivery Friday Done
  • Scaffolding up from Monday Done

Set up in three steps

  1. Write in Slack: "@Superkind, I need a Crew Planner. Assign crews and plan the days."

  2. Connect Google Calendar, Excel and Outlook. Superkind reads availability and sends the plan.

  3. Say how you schedule: "Always full crews, never individual painters."

lexofficeExcelOutlook

Invoicer: turns the work into an invoice

Takes the take-off and the days worked, creates the invoice in lexoffice and sends it after your approval

Accounting
You16:00

@Superkind Create the invoice for the Schneider facade.

InvoicerSuperkind16:03

Invoice is a draft in lexoffice: 620 m² facade, €12,400. Waiting for your approval.

  • Area 620 m² Done
  • Materials + labour €12,400 Done
  • Invoice Draft in lexoffice Waiting for you

Set up in three steps

  1. Write in Teams: "@Superkind, I need an Invoicer. Create the invoice after every job."

  2. Connect lexoffice, Excel and Outlook. Superkind takes the take-off and creates the draft.

  3. Confirm the rule: no invoice goes to the customer without your approval.

Frequently asked questions

Does Superkind send quotes without me?

No. Superkind creates the draft and shows it to you. Only after your approval does it send the quote or invoice to the customer.

Which tools do I need?

The ones you already have. Superkind has 1,700+ integrations, including lexoffice, Excel and Outlook. Nobody has to learn a new tool.

Do the Superkinds know about each other?

Yes. What one Superkind learns goes into your company knowledge, and every Superkind uses it. So the Invoicer knows the take-off and the rate card.

What does it cost?

You can try Superkind for free, with up to 150 hours of work and no credit card. Business starts at €50 a month for unlimited users. €1 gets about one hour of work done. Every plan is on the pricing page.

Is my data safe?

Superkind keeps storage and AI models in the EU, is GDPR compliant and aligned with the EU AI Act. No model is trained on your data.

More use cases

The other departments and their Superkinds

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