Superkind for facility management

In facility management the same work comes back every week: scheduling maintenance, commissioning vendors, processing defect reports, analysing consumption. You hand this work to Superkinds. You describe it once in Slack, Teams or by email, they do it in your tools, and no order goes out before you approve it.

Superkind Team

Every example is set at Schneider GmbH, a made-up company

Meet the facility management Superkinds

Four Superkinds, each with one clear job. They all share the same company knowledge, so the Vendor Manager knows the defects from the Defect Hub

A maintenance round, from plan to report

How the quarterly maintenance at the Schneider plant runs through the four Superkinds

YouSlack

@Superkind Quarterly maintenance at the plant is due. Plan everything for March.

  1. Maintenance Planner

    creates the maintenance schedule with all assets and dates

    Maintenance plan
  2. Vendor Manager

    commissions vendors and coordinates dates

    Order confirmations With your approval
  3. Defect Hub

    logs defect reports and forwards them

    Defect list
  4. Consumption Analyst

    analyses consumption and creates the quarterly report

    Quarterly report
Result

Maintenance is done. The report is ready and every defect has an owner.

ExcelGoogle CalendarOutlook

Maintenance Planner: never forgets an asset

Creates the maintenance schedule from the asset list in Excel, adds the dates to the calendar and sends timely reminders

Facility
You8:30

@Superkind Which maintenance jobs are due in March?

Maintenance PlannerSuperkind8:32

Six assets due, three in the first week:

  • Heating system Week 10, Becker Ltd
  • Ventilation Hall 1 Week 10, Lange Ltd
  • Admin lift Week 11, inspection

Set up in three steps

  1. Write in Teams: "@Superkind, I need a Maintenance Planner. Create the maintenance plan from the asset list and remind me in time."

  2. Store the asset list in Excel. Superkind checks it at the start of each month.

  3. Say when the reminder comes: "Two weeks ahead." Superkind saves it as a routine.

OutlookExcelSharePoint

Vendor Manager: gets the best quote

Sends requests to the vendors on your list, compares quotes and confirms the order after your approval

facility
You10:00

@Superkind Get quotes for the heating maintenance.

Vendor ManagerSuperkind10:04

Two quotes received:

  • Becker Ltd €1,200, week 10 Waiting for you
  • Lange Ltd €1,450, week 11
  • Tenant meeting planned after approval

Set up in three steps

  1. Write in Slack: "@Superkind, I need a Vendor Manager. When maintenance is due, collect quotes."

  2. Store your vendor list in Excel or SharePoint. Superkind sends requests by email.

  3. Confirm the rule: orders are placed only after you approve the quote.

OutlookExcelSlack

Defect Hub: no defect goes unnoticed

Picks up defect reports from email or Slack, logs them in the defect list and assigns them to the responsible vendor

facility
You13:00

@Superkind There’s a leaking pipe in Hall 2. Take care of it.

Defect HubSuperkind13:02

Defect logged and Becker Ltd notified:

  • Water damage Hall 2 Report No. FM-034 Done
  • Becker Ltd arriving tomorrow morning Done
  • Tenant informed by email Done

Set up in three steps

  1. Write in Slack: "@Superkind, I need a Defect Hub. When someone reports a defect, log it and forward it."

  2. Connect the inbox and Slack. Superkind spots defect reports and logs them.

  3. Set which defects are forwarded immediately: "Water and electricity right away, everything else after my approval."

ExcelSharePointOutlook

Consumption Analyst: shows you where costs are rising

Reads the meter readings from Excel, compares them with the previous quarter and creates the quarterly report

Facility
You15:00

@Superkind How does consumption at the plant look for Q1?

Consumption AnalystSuperkind15:03

Quarterly report ready. Electricity 4% above last quarter, heating on target.

Consumption report Q1Excel file · quarterly comparison

Set up in three steps

  1. Write in Teams: "@Superkind, I need a Consumption Analyst. At the end of each quarter, create the consumption report."

  2. Connect Excel and SharePoint. Superkind reads meter data and prior-year figures there.

  3. Say when the report is due: "First Monday after the quarter ends." Superkind saves it as a routine.

Frequently asked questions

Does Superkind commission vendors without me?

Only for emergencies, if you allow it. All other orders are shown to you in Slack, Teams or by email first, and you approve.

Which tools do I need?

The ones you already have. Superkind has 1,700+ integrations, including Excel, Outlook, SharePoint and Google Calendar. Nobody has to learn a new tool.

Do the Superkinds know about each other?

Yes. What one Superkind learns goes into your company knowledge, and every Superkind uses it. So the Consumption Analyst knows the defect list from the Defect Hub.

What does it cost?

You can try Superkind for free, with up to 150 hours of work and no credit card. Business starts at €50 a month for unlimited users. €1 gets about one hour of work done. Every plan is on the pricing page.

Is my data safe?

Superkind keeps storage and AI models in the EU, is GDPR compliant and aligned with the EU AI Act. No model is trained on your data.

More use cases

The other departments and their Superkinds

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