Superkind for trades businesses

In a trades business the same work comes back every week: taking on jobs, ordering materials, writing invoices, coordinating customers. You hand this work to Superkinds. You describe it once in Slack, Teams or by email, they do it in your tools, and no invoice goes out before you approve it.

Superkind Team

Every example is set at Schneider GmbH, a made-up company

Meet the trades Superkinds

Four Superkinds, each with one clear job. They all share the same company knowledge, so the Invoice Writer knows the materials list from the Material Orderer

Completing a job, from call to invoice

How a heating installation at Schneider GmbH runs through the four Superkinds

YouMicrosoft Teams

@Superkind Kraus KG needs a new heating system installed. Accept the job.

  1. Job Intake

    accepts the job and schedules the appointment with the customer

    Order confirmation With your approval
  2. Material Orderer

    orders materials from the wholesaler and checks delivery times

    Order With your approval
  3. Deployment Planner

    coordinates the fitters and the customer appointment

    Deployment plan
  4. Invoice Writer

    writes the invoice after the job is done

    Invoice With your approval
Result

The job is done. Invoice sent, materials booked, customer happy.

OutlookHubSpotGoogle Calendar

Job Intake: picks up every job straight away

Reads job requests in the inbox, adds the customer in HubSpot and schedules the appointment in the calendar

jobs
You8:00

@Superkind Kraus KG called, heating installation next week.

Job IntakeSuperkind8:02

Job created, date suggestion for the customer:

  • Kraus KG Heating install, Hall 4
  • Suggested date Tue 8 am, 2 fitters Waiting for you
  • HubSpot Contact updated Done

Set up in three steps

  1. Write in Slack: "@Superkind, I need a Job Intake. When a customer asks, accept the job and suggest a date."

  2. Connect the inbox, HubSpot and the calendar. Superkind creates the job and plans the date.

  3. Confirm the rule: the order confirmation goes out only after you approve the date.

ExcelOutlookSAP Business One

Material Orderer: makes sure everything is there

Builds the materials list from the job, orders from the wholesaler and checks delivery times

Jobs
You10:00

@Superkind Order the materials for the Kraus heating install.

Material OrdererSuperkind10:04

Materials list ready, wholesaler order prepared:

  • Boiler BW-40 1 unit, available Mon Waiting for you
  • Pipes + fittings bundle, available Mon Waiting for you
  • Thermostats 4 units, in stock Waiting for you

Set up in three steps

  1. Write in Teams: "@Superkind, I need a Material Orderer. Once a job is confirmed, order the materials."

  2. Connect Excel and SAP. Superkind builds the list and checks stock.

  3. Confirm: orders go out only after you approve the materials list.

Google CalendarSlackOutlook

Deployment Planner: gets fitters and customers together

Compares the fitters’ calendars with the customer date and creates the deployment plan

jobs
You13:00

@Superkind Who’s doing the Kraus install next week?

Deployment PlannerSuperkind13:02

Deployment plan is set, two fitters are free:

  • Tue 8 am Schmidt + Bauer Done
  • Materials arriving Mon afternoon Done
  • Customer informed date confirmed Done

Set up in three steps

  1. Write in Slack: "@Superkind, I need a Deployment Planner. Once the date is set, schedule the fitters."

  2. Connect the fitters’ calendars. Superkind sees free times and plans the deployment.

  3. Say how it works: "Always two fitters per heating install." Superkind remembers.

lexofficeExcelOutlook

Invoice Writer: turns the job into an invoice

Takes the materials list and labour hours and creates the invoice in lexoffice

Jobs
You16:00

@Superkind The Kraus install is done. Write the invoice.

Invoice WriterSuperkind16:04

Invoice created. Materials, labour hours and travel included.

Invoice Kraus KGlexoffice · INV-2026-047

Set up in three steps

  1. Write in Teams: "@Superkind, when a job is done, write the invoice."

  2. Connect lexoffice and Excel. Superkind pulls prices and hours and creates the invoice.

  3. Confirm: no invoice is sent before you approve it.

Frequently asked questions

Does Superkind order materials without me?

No. Superkind builds the materials list and shows it to you. You check, adjust and release the order.

Which tools do I need?

The ones you already have. Superkind has 1,700+ integrations, including lexoffice, Excel, HubSpot, SAP and Outlook. Nobody has to learn a new tool.

Do the Superkinds know about each other?

Yes. What one Superkind learns goes into your company knowledge, and every Superkind uses it. So the Invoice Writer knows the materials list from the Material Orderer.

What does it cost?

You can try Superkind for free, with up to 150 hours of work and no credit card. Business starts at €50 a month for unlimited users. €1 gets about one hour of work done. Every plan is on the pricing page.

Is my data safe?

Superkind keeps storage and AI models in the EU, is GDPR compliant and aligned with the EU AI Act. No model is trained on your data.

More use cases

The other departments and their Superkinds

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