Superkind for freelancers

As a freelancer the same work comes back every week: managing projects, tracking time, writing invoices, following up with clients. You hand this work to Superkinds. You describe it once in Slack, Teams or by email, they do it in your tools, and no invoice goes out before you approve it.

Superkind Team

Every example is set at Schneider GmbH, a made-up company

Meet the freelancer Superkinds

Four Superkinds, each with one clear job. They all share the same company knowledge, so the Invoice Writer knows the hours the Time Tracker logged

One client project, from order to payment

How a consulting project for Schneider GmbH runs through the four Superkinds

YouSlack

@Superkind Schneider GmbH confirmed the pump consulting order. Set up the project and handle everything through to the invoice.

  1. Project Manager

    sets up the project and plans the milestones

    Project in Asana
  2. Time Tracker

    logs the working hours from the calendar

    Time log
  3. Invoice Writer

    writes the invoice with the correct hours and rates

    Invoice With your approval
  4. Follow-Up

    follows up if no payment arrives after ten days

    Reminder
Result

The invoice is paid, the project is closed.

AsanaGoogle CalendarSlack

Project Manager: keeps your projects under control

Creates the project in Asana, adds the milestones to Google Calendar and reports progress in Slack

projects
You8:00

@Superkind Set up the consulting project for Schneider. Start next week, three milestones.

Project ManagerSuperkind8:02

Project created, three milestones added:

  • Assessment CW 14 Done
  • Recommendation CW 16
  • Final report CW 18

Set up in three steps

  1. Write in Slack: "@Superkind, I need a Project Manager. Set up my projects and plan the milestones."

  2. Connect Asana, Google Calendar and Slack. Superkind creates the tasks and adds the dates.

  3. Say when it runs: "Every Monday at 8 in #projects." Superkind saves it as a routine.

TogglGoogle CalendarGoogle Sheets

Time Tracker: counts your hours without you typing

Reads the appointments from Google Calendar, assigns them to projects and logs the hours in Google Sheets

Projects
You17:00

@Superkind How many hours did I work on Schneider this week?

Time TrackerSuperkind17:01

This week: 14 hours on the Schneider project:

  • Assessment 6 hours Done
  • Client meetings 5 hours Done
  • Documentation 3 hours Done

Set up in three steps

  1. Write in Teams: "@Superkind, log my working hours from the calendar. Assign them to projects."

  2. Connect Toggl, Google Calendar and Google Sheets. Superkind reads the appointments and logs the hours.

  3. Say when it runs: "Every Friday at 5 pm." From then on the hours are always up to date.

lexofficeGoogle SheetsOutlook

Invoice Writer: turns hours into a finished invoice

Takes the hours from Google Sheets, creates the invoice in lexoffice with your hourly rate and queues it for your approval

projects
You10:00

@Superkind Write the invoice for Schneider, assessment milestone.

Invoice WriterSuperkind10:03

The invoice is in lexoffice and waiting for your approval:

INV-2024-0023 Schneider GmbH6 hours × €120 = €720 net

Set up in three steps

  1. Write in Slack: "@Superkind, write my invoices from the logged hours."

  2. Connect lexoffice, Google Sheets and Outlook. Superkind takes your hourly rate from your company knowledge.

  3. Set what never goes out alone: "Send no invoice without my approval."

lexofficeOutlookSlack

Follow-Up: reminds politely about open invoices

Checks in lexoffice whether the invoice is paid and sends a friendly reminder via Outlook after ten days

Projects
You9:00

@Superkind Has Schneider paid the invoice?

Follow-UpSuperkind9:01

Not yet. Shall I send a reminder?

  • INV-2024-0023 €720, 12 days open Waiting for you
  • INV-2024-0019 €1,200 paid Done
  • INV-2024-0021 €480 paid Done

Set up in three steps

  1. Write in Teams: "@Superkind, check every day whether my invoices are paid. If nothing comes in after ten days, let me know."

  2. Connect lexoffice, Outlook and Slack. Superkind reads the incoming payments in lexoffice.

  3. Confirm the rule: reminders only go out when you approve them.

Frequently asked questions

Does Superkind send invoices without me?

Only if you want it to. You decide what a Superkind may do on its own and what needs your approval. It shows you invoices and reminders first, in Slack, Teams or by email.

Which tools do I need?

The ones you already have. Superkind has 1,700+ integrations, including lexoffice, sevDesk, Toggl, Asana and Google Calendar. Nobody has to learn a new tool.

Do the Superkinds know about each other?

Yes. What one Superkind learns goes into your company knowledge, and every Superkind uses it. So the Invoice Writer knows the hours the Time Tracker logged.

What does it cost?

You can try Superkind for free, with up to 150 hours of work and no credit card. Business starts at €50 a month for unlimited users. €1 gets about one hour of work done. Every plan is on the pricing page.

Is my data safe?

Superkind keeps storage and AI models in the EU, is GDPR compliant and aligned with the EU AI Act. No model is trained on your data.

More use cases

The other departments and their Superkinds

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