Superkind for office management

In office management the same tasks pile up every day: coordinating meetings, organizing travel, writing minutes, preparing for visitors. You hand this work to Superkinds. You describe it once in Slack, Teams or by email, they do it in your tools, and no invitation goes out before you approve it.

Superkind Team

Every example is set at Schneider GmbH, a made-up company

Meet the office management Superkinds

Four Superkinds, each with one clear job. They all share the same company knowledge, so the Minute Writer knows the agenda from the Meeting Coordinator

A client visit, from request to minutes

How a customer visit at Schneider GmbH runs through the four Superkinds

YouMicrosoft Teams

@Superkind Weber AG is coming next Tuesday. Organize everything.

  1. Meeting Coordinator

    finds a free slot for everyone and sends the invitation

    Meeting confirmed With your approval
  2. Travel Planner

    books the meeting room and orders catering

    Room and catering With your approval
  3. Visitor Prep

    prepares the visitor folder with agenda, directions and company info

    Visitor folder
  4. Minute Writer

    writes the minutes after the meeting and distributes the tasks

    Minutes With your approval
Result

The visit is organized and the minutes are distributed.

Google CalendarOutlookMicrosoft Teams

Meeting Coordinator: gets everyone to the table

Checks the calendars of all attendees, finds the next free slot and sends the invitation with the agenda

Office
You9:00

@Superkind Weber AG wants to visit next week. Find a slot with management and sales.

Meeting CoordinatorSuperkind9:03

Tuesday at 10 works for everyone. The invitation with agenda is waiting for your approval.

  • Tuesday 10:00 all available Done
  • Invitation to 5 attendees Waiting for you
  • Agenda P4 product presentation Done

Set up in three steps

  1. Write in Teams: "@Superkind, I need a Meeting Coordinator. Find free slots and send invitations."

  2. Connect the calendar and the inbox. Superkind reads availability and sends the invitations.

  3. Confirm the rule: invitations to externals go out only after your approval.

OutlookGoogle CalendarExcel

Travel Planner: organizes everything around the meeting

Books the meeting room, orders catering and for business trips arranges the hotel and directions

office
You10:00

@Superkind Book the large meeting room for Tuesday 10 am and order coffee and pastries.

Travel PlannerSuperkind10:02

Meeting room 1 is booked, catering ordered. Should I also reserve parking spots?

  • Meeting room 1 Tuesday 10-12 Done
  • Catering coffee and pastries Done
  • Parking 2 visitor spots Waiting for you

Set up in three steps

  1. Write in Slack: "@Superkind, I need a Travel Planner. Book rooms and organize catering and travel."

  2. Connect the calendar and the inbox. Superkind books the rooms and orders by email.

  3. Say what is always included: "For client visits always coffee and water, catering via the catering service."

SharePointWordOutlook

Visitor Prep: makes a great first impression

Puts together the visitor folder: agenda, directions, company brochure and the latest product sheets

Office
You11:00

@Superkind Prepare the visitor folder for Weber AG. Focus on the P4 pump.

Visitor PrepSuperkind11:03

The folder is in SharePoint. Agenda, directions, company brochure and the P4 data sheet are included.

Visitor folder Weber AGPDF in SharePoint · 4 documents

Set up in three steps

  1. Write in Teams: "@Superkind, I need Visitor Prep. Put together the folder before every visit."

  2. Connect SharePoint. Superkind knows the templates and product documents.

  3. Say what always goes in: "Agenda, directions, company brochure and the matching product sheets."

WordSharePointOutlook

Minute Writer: captures what was agreed

Turns your notes into minutes, sends the tasks by email and saves everything in SharePoint

office
You14:00

@Superkind Here are my notes from the Weber AG meeting. Write minutes and distribute the tasks.

Minute WriterSuperkind14:03

Minutes are in SharePoint. Three tasks go out to sales, engineering and purchasing.

  • Minutes saved in SharePoint Done
  • Tasks 3 emails to sales, engineering, purchasing Waiting for you
  • Next meeting in 4 weeks

Set up in three steps

  1. Write in Slack: "@Superkind, I need a Minute Writer. Turn my notes into minutes and distribute the tasks."

  2. Connect SharePoint and the inbox. Superkind saves the minutes and sends out the tasks.

  3. Confirm the rule: task emails go out only after your approval.

Frequently asked questions

Can Superkind actually book travel?

Superkind can request rooms, hotels and catering by email or through connected booking tools. Bookings with costs wait for your approval.

Can everyone see my minutes?

Only those you invite. The minutes are in SharePoint with the permissions you set there. Superkind does not change any permissions.

Does it work when multiple people coordinate meetings?

Yes. Superkind reads the calendars of all attendees and finds the next free slot. It works with Outlook, Google Calendar and other calendar tools.

What does it cost?

You can try Superkind for free, with up to 150 hours of work and no credit card. Business starts at €50 a month for unlimited users. €1 gets about one hour of work done. Every plan is on the pricing page.

Is my data safe?

Superkind keeps storage and AI models in the EU, is GDPR compliant and aligned with the EU AI Act. No model is trained on your data.

More use cases

The other departments and their Superkinds

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