Superkind for landscaping companies

In a landscaping business the same office work repeats every season: writing maintenance plans, assigning crews, ordering materials, documenting measurements. You hand this work to Superkinds. You describe it once in Slack, Teams or by email, they do it in your tools, and nothing goes out before you approve it.

Superkind Team

Every example is set at Schneider GmbH, a made-up company

Meet the landscaping Superkinds

Four Superkinds, each with one clear job. They all share the same company knowledge, so the Measurement Documenter knows the Maintenance Planner’s schedules

One project, from planning to billing

How the outdoor landscaping at Schneider GmbH’s new building runs through the four Superkinds

YouMicrosoft Teams

@Superkind Schneider GmbH wants the grounds around the new building landscaped. Plan everything and assign the crews.

  1. Maintenance Planner

    creates the maintenance plan with all services and intervals

    Maintenance plan
  2. Crew Assigner

    assigns the crew and plans the work days

    Work schedule
  3. Material Orderer

    orders plants, soil and stone from the supplier

    Order With your approval
  4. Measurement Documenter

    documents the measurements and creates the invoice

    Measurements and invoice With your approval
Result

The grounds are finished, documented and invoiced.

ExcelSharePointOutlook

Maintenance Planner: knows what needs doing when

Creates the maintenance plan in Excel with all services, intervals and areas and stores it in SharePoint

planning
You8:00

@Superkind Create the maintenance plan for the Schneider grounds.

Maintenance PlannerSuperkind8:02

Maintenance plan is in SharePoint: mowing weekly, hedge trimming monthly, irrigation daily.

  • Mowing weekly, 1,200 m² Done
  • Hedge trimming monthly, 80 m Done
  • Irrigation daily, automatic Done

Set up in three steps

  1. Write in Slack: "@Superkind, I need a Maintenance Planner. Create the maintenance plan for every property."

  2. Connect Excel and SharePoint. Superkind creates the plan and files it in the customer folder.

  3. Say which template: "Use the template Maintenance-Plan-Landscape.xlsx." Superkind remembers it.

Google CalendarExcelOutlook

Crew Assigner: makes sure the team is ready

Checks availability in the calendar, assigns the crew and sends the work plan via Outlook

Dispatch
You9:00

@Superkind Assign the crew for the Schneider grounds.

Crew AssignerSuperkind9:02

Crew Kraus, 6 people, Monday to Friday. Work plan sent.

  • Mon–Fri Crew Kraus, 6 people Done
  • Digger Delivered Tuesday Done
  • Plant delivery Wednesday Done

Set up in three steps

  1. Write in Teams: "@Superkind, I need a Crew Assigner. Assign crews and plan the days."

  2. Connect Google Calendar, Excel and Outlook. Superkind reads availability and sends the plan.

  3. Say how you schedule: "Always full crews, driver and machine together."

SAP Business OneOutlookExcel

Material Orderer: orders what the site needs

Reads the material list from Excel, checks stock in SAP and orders missing plants and materials via Outlook

purchasing
You10:00

@Superkind Order the materials for the Schneider grounds.

Material OrdererSuperkind10:02

Order sent to nursery Hartmann: 40 shrubs, 12 trees, 30 m³ planting soil.

Order Schneider grounds3 suppliers · Delivery Wed

Set up in three steps

  1. Write in Slack: "@Superkind, I need a Material Orderer. Order the materials for every project."

  2. Connect SAP, Outlook and Excel. Superkind checks stock and orders what is missing.

  3. Confirm the rule: orders over €1,000 wait for your approval.

ExcellexofficeOutlook

Measurement Documenter: turns work into invoices

Records the measurements in Excel, prices the items according to the contract and creates the invoice in lexoffice

Accounting
You15:00

@Superkind Create the invoice for the Schneider grounds.

Measurement DocumenterSuperkind15:03

Invoice is a draft in lexoffice: 18 items, total €47,800. Waiting for your approval.

  • Measurement items 18 items Done
  • Contract check Prices match Done
  • Invoice Draft in lexoffice Waiting for you

Set up in three steps

  1. Write in Teams: "@Superkind, I need a Measurement Documenter. Document the measurements and create the invoice."

  2. Connect Excel, lexoffice and Outlook. Superkind reads the measurements and creates the draft.

  3. Confirm the rule: no invoice goes to the customer without your approval.

Frequently asked questions

Does Superkind order plants without me?

Only if you allow it. You set the amount above which an order needs your approval. Everything below that Superkind handles on its own.

Which tools do I need?

The ones you already have. Superkind has 1,700+ integrations, including SAP, lexoffice, Excel and Outlook. Nobody has to learn a new tool.

Do the Superkinds know about each other?

Yes. What one Superkind learns goes into your company knowledge, and every Superkind uses it. So the Measurement Documenter knows the maintenance plan and the contract prices.

What does it cost?

You can try Superkind for free, with up to 150 hours of work and no credit card. Business starts at €50 a month for unlimited users. €1 gets about one hour of work done. Every plan is on the pricing page.

Is my data safe?

Superkind keeps storage and AI models in the EU, is GDPR compliant and aligned with the EU AI Act. No model is trained on your data.

More use cases

The other departments and their Superkinds

Ready for your first AI employee?

Try Superkind