Superkind for privacy & compliance

In privacy and compliance the same work comes back every week: answering data subject requests, maintaining processing records, scheduling training, tracking deadlines. You hand this work to Superkinds. You describe it once in Slack, Teams or by email, they do it in your tools, and no reply goes out before you approve it.

Superkind Team

Every example is set at Schneider GmbH, a made-up company

Meet the privacy & compliance Superkinds

Four Superkinds, each with one clear job. They all share the same company knowledge, so the Training Planner knows the deadlines from the Deadline Tracker

Handling a data request, from inbox to reply

How a data subject request at Schneider GmbH runs through the four Superkinds

YouMicrosoft Teams

@Superkind A former employee wants to know what data we hold on them. Handle it.

  1. Data Collector

    collects all stored data from the systems and creates the overview

    Data overview
  2. Deadline Tracker

    checks retention deadlines and flags expired entries

    Deadline list
  3. Reply Writer

    creates the reply letter from the template

    Reply letter With your approval
  4. Register Keeper

    documents the case in the processing register

    Register entry
Result

The request is answered. The case is documented and the deadlines are checked.

PersonioHubSpotExcel

Data Collector: finds every record in every system

Searches Personio, HubSpot and Excel for all entries on a person and compiles them into one overview

privacy
You9:00

@Superkind What data do we hold on Max Müller?

Data CollectorSuperkind9:03

Three systems searched, overview ready:

  • Personio Personnel file, contract Done
  • HubSpot Contact, 4 emails Done
  • Excel Training list 2024 Done

Set up in three steps

  1. Write in Slack: "@Superkind, I need a Data Collector. When a data request comes in, gather all the data."

  2. Connect Personio, HubSpot and Excel. Superkind only reads there and changes nothing.

  3. Set which systems to search. Superkind stores the list in your company knowledge.

ExcelOutlookGoogle Calendar

Deadline Tracker: never misses a deadline

Checks the retention deadlines in the deadline list, flags expired entries and reminds you one week ahead

Privacy
You10:00

@Superkind Which retention deadlines expire this month?

Deadline TrackerSuperkind10:02

Two deadlines are coming up:

  • Applicant data 2023 Deadline 30 November Waiting for you
  • Project data Weber AG Deadline 15 December
  • Next reminder in 7 days

Set up in three steps

  1. Write in Teams: "@Superkind, I need a Deadline Tracker. Check retention deadlines and remind me one week ahead."

  2. Store the deadline list in Excel. Superkind checks it once a week.

  3. Say where the reminder goes: "Mondays in #privacy." Superkind saves it as a routine.

WordOutlookSharePoint

Reply Writer: drafts the reply, you approve

Takes the data overview and the letter template from SharePoint and creates the reply as a Word document

privacy
You14:00

@Superkind Write the data request reply for Max Müller.

Reply WriterSuperkind14:04

Reply letter is ready. All data found listed, retention periods mentioned.

Data request Max MüllerWord document · reply letter

Set up in three steps

  1. Write in Slack: "@Superkind, I need a Reply Writer. Once the data overview is ready, create the reply letter."

  2. Store your letter template in SharePoint. Superkind fills in the data and deadlines.

  3. Confirm: no reply is sent before you approve it.

ExcelSharePointOutlook

Register Keeper: keeps the register up to date

Logs every privacy case in the processing register in Excel and updates the overview in SharePoint

Privacy
You16:00

@Superkind Log the Müller request in the processing register.

Register KeeperSuperkind16:02

Entry created: request on 12 Nov, reply on 14 Nov, data in three systems.

  • Register entry No. 2024-087 Done
  • Reply deadline met (2 days) Done
  • SharePoint updated overview is current Done

Set up in three steps

  1. Write in Teams: "@Superkind, after every request, log the case in the processing register."

  2. Connect Excel and SharePoint. Superkind maintains the register there.

  3. Say what to document: "Date, request type, reply deadline and systems involved."

Frequently asked questions

Does Superkind delete data without me?

No. Superkind shows you expired deadlines and suggests deletion. You decide and approve.

Which tools do I need?

The ones you already have. Superkind has 1,700+ integrations, including Personio, HubSpot, Excel and SharePoint. Nobody has to learn a new tool.

Do the Superkinds know about each other?

Yes. What one Superkind learns goes into your company knowledge, and every Superkind uses it. So the Reply Writer knows the data overview from the Data Collector.

What does it cost?

You can try Superkind for free, with up to 150 hours of work and no credit card. Business starts at €50 a month for unlimited users. €1 gets about one hour of work done. Every plan is on the pricing page.

Is my data safe?

Superkind keeps storage and AI models in the EU, is GDPR compliant and aligned with the EU AI Act. No model is trained on your data.

More use cases

The other departments and their Superkinds

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