Superkind for translation agencies

At a translation agency the same work comes back every week: sorting jobs, assigning translators, watching deadlines, writing invoices. You hand this work to Superkinds. You describe it once in Slack, Teams or by email, they do it in your tools, and nothing goes out before you approve it.

Superkind Team

Every example is set at Schneider GmbH, a made-up company

Meet the translation agency Superkinds

Four Superkinds, each with one clear job. They all share the same company knowledge, so the Glossary Keeper knows the Job Dispatcher’s assignments

A translation job, from intake to invoice

How a translation job from Schneider GmbH runs through the four Superkinds

YouSlack

@Superkind Schneider GmbH needs the P4 product sheet in English and French by Friday. Take care of it.

  1. Job Dispatcher

    logs the job and assigns it to the right translators

    Job overview
  2. Deadline Watcher

    monitors the deadlines and sends reminders when one is at risk

    Deadline overview
  3. Glossary Keeper

    checks the translation against the client glossary

    Reviewed text With your approval
  4. Invoice Creator

    creates the invoice and sends it to the client

    Invoice With your approval
Result

The translation is with the client and the invoice is sent.

OutlookGoogle SheetsGoogle Calendar

Job Dispatcher: gets every job to the right person

Reads the job email, logs language, scope and deadline in Google Sheets and assigns the matching translator

jobs
You8:45

@Superkind New job from Schneider: P4 product sheet, EN and FR, due Friday.

Job DispatcherSuperkind8:46

Logged. Two translators are ready:

  • EN Weber, Anna Assigned
  • FR Dupont, Marc Assigned
  • Deadline Friday 12:00

Set up in three steps

  1. Write in Slack: "@Superkind, I need a Job Dispatcher. Log every new job and assign it to the right translator."

  2. Connect the inbox, Google Sheets and the calendar. Superkind reads the jobs and logs them.

  3. Say how it works: "Show me the assignment before you inform the translator."

Google CalendarOutlookGoogle Sheets

Deadline Watcher: never misses a deadline

Checks the open jobs in the calendar every morning and reminds translators and project leads when a deadline is approaching

Jobs
You9:00

@Superkind Which jobs are due this week?

Deadline WatcherSuperkind9:01

Three jobs are coming up. One is tight:

  • Schneider P4 EN Friday, on track Done
  • Schneider P4 FR Friday, still open Waiting for you
  • Kraus data sheet Thursday, finished Done

Set up in three steps

  1. Write in Teams: "@Superkind, I need a Deadline Watcher. Check every morning which jobs are due and remind on time."

  2. Connect the calendar and Google Sheets. Superkind knows the deadlines and the open jobs.

  3. Say when it reports: "Every morning at 9 in #jobs and immediately when a deadline is at risk."

Google SheetsGoogle DriveSharePoint

Glossary Keeper: keeps terminology consistent

Compares the translation against the client glossary in Google Sheets and flags deviations before the text goes out

jobs
You14:00

@Superkind Check the EN translation for Schneider against the glossary.

Glossary KeeperSuperkind14:02

Two terms differ from the glossary. Here are the suggestions:

  • Nachrüstsatz In text: upgrade kit / Glossary: retrofit kit Waiting for you
  • Dichtung In text: gasket / Glossary: seal Waiting for you
  • Pumpengehäuse matches glossary Done

Set up in three steps

  1. Write in Slack: "@Superkind, I need a Glossary Keeper. Check every translation against the client’s terminology."

  2. Connect Google Sheets and Google Drive. Superkind reads the glossary and the translation.

  3. Confirm the rule: "Flag deviations before the text goes to the client."

lexofficeOutlookGoogle Sheets

Invoice Creator: sends the invoice on time

Calculates the amount from word count and language pair, creates the invoice in lexoffice and sends it by email

Jobs
You16:00

@Superkind The Schneider job is done. Create the invoice.

Invoice CreatorSuperkind16:02

The invoice is ready. Amount and recipient are waiting for your approval:

Invoice Schneider GmbHlexoffice · 2 language pairs

Set up in three steps

  1. Write in Teams: "@Superkind, I need an Invoice Creator. Calculate the amount and create the invoice when the job is done."

  2. Connect lexoffice and Google Sheets. Superkind knows the rates and the jobs.

  3. Confirm the rule: "No invoice without my approval."

Frequently asked questions

Does Superkind send translations without me?

Only if you want it to. You decide what needs your approval. It shows you translations and invoices first, in Slack, Teams or by email.

Which tools do I need?

The ones you already have. Superkind has 1,700+ integrations, including Google Sheets, lexoffice, SharePoint and Outlook. Nobody has to learn a new tool.

Do the Superkinds know about each other?

Yes. What one Superkind learns goes into your company knowledge. So the Glossary Keeper knows the Job Dispatcher’s assignments and the Deadline Watcher’s schedule.

What does it cost?

You can try Superkind for free, with up to 150 hours of work and no credit card. Business starts at €50 a month for unlimited users. €1 gets about one hour of work done. Every plan is on the pricing page.

Is my data safe?

Superkind keeps storage and AI models in the EU, is GDPR compliant and aligned with the EU AI Act. No model is trained on your data.

More use cases

The other departments and their Superkinds

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