Superkind for associations

In an association much of the work is voluntary, but the admin comes back every week: maintaining member lists, checking dues, writing invitations, typing up minutes. You hand this work to Superkinds. You describe it once in Slack, Teams or by email, they do it in your tools, and nothing goes out before you approve it.

Superkind Team

Every example is set at Schneider GmbH, a made-up company

Meet the association Superkinds

Four Superkinds, each with one clear job. They all share the same company knowledge, so the Minute Taker knows the Invitation Sender's schedule

A general meeting, from invitation to minutes

How the annual meeting of the Schneider Association runs through the four Superkinds

YouSlack

@Superkind The annual meeting is on May 15. Send the invitations and prepare everything.

  1. Member Manager

    checks the member list and updates the contact details

    Current list
  2. Invitation Sender

    sends the invitations with the agenda by email

    Invitations With your approval
  3. Dues Checker

    checks the open dues and reminds members who owe

    Dues overview
  4. Minute Taker

    writes the minutes from the notes

    Minutes With your approval
Result

The meeting is prepared, the dues are in order and the minutes are done.

ExcelOutlookGoogle Calendar

Member Manager: knows every member

Compares the member list with the inbox, enters new members and corrects addresses

Board
You9:00

@Superkind How many members do we have and are the addresses correct?

Member ManagerSuperkind9:02

List checked. Three changes since last month:

  • New members 2 added Done
  • Address changes 1 corrected Done
  • Left 0

Set up in three steps

  1. Write in Teams: "@Superkind, I need a Member Manager. Keep the member list in Excel up to date."

  2. Connect Excel and the inbox. Superkind spots sign-up forms and address changes.

  3. Say when the check runs: "Every first Monday of the month." Superkind checks automatically.

OutlookWordExcel

Invitation Sender: reaches every member

Takes the member list, fills in the template and sends the invitation by email

board
You10:00

@Superkind Send the invitation for the annual meeting on May 15 to all members.

Invitation SenderSuperkind10:03

Invitation prepared. 87 members, agenda and venue are included:

Invitation annual meeting87 recipients · Word template

Set up in three steps

  1. Write in Slack: "@Superkind, I need an Invitation Sender. Send invitations to all members."

  2. Connect Outlook, Word and the member list. Superkind takes the template and the addresses.

  3. Confirm the rule: "No invitation goes out without my approval."

ExcelOutlookSlack

Dues Checker: knows who has not paid yet

Compares the payments with the member list and sends friendly reminders

Board
You11:00

@Superkind How are this year's dues looking?

Dues CheckerSuperkind11:02

Dues overview: 78 of 87 paid, 9 open:

  • Paid 78 members Done
  • Open 9 members Waiting for you
  • Reminders prepared

Set up in three steps

  1. Write in Teams: "@Superkind, I need a Dues Checker. Check every month who has not paid yet."

  2. Connect the member list, the bank account in Excel and Slack. Superkind compares the numbers.

  3. Say how the reminder sounds: "Friendly, with a payment deadline." Superkind remembers the tone.

WordOutlookSharePoint

Minute Taker: records what was decided

Takes your notes, puts them into the minutes template and sends the minutes to all members

board
You14:00

@Superkind Here are my notes from the meeting. Turn them into minutes.

Minute TakerSuperkind14:05

Minutes are in Word. Resolutions, votes and dates are included:

  • Resolutions 4 items Done
  • Next meeting November 12 Done
  • Send waiting for your approval Waiting for you

Set up in three steps

  1. Write in Slack: "@Superkind, I need a Minute Taker. Turn my notes into minutes."

  2. Connect Word, SharePoint and the inbox. Superkind takes the template and sends the minutes.

  3. Set the rule: "The minutes only go out after I approve them."

Frequently asked questions

Does Superkind email members without me?

Only if you want it to. You decide what a Superkind may do on its own and what needs your approval. It shows you invitations and minutes first.

Do I need a specific tool?

No. Superkind has 1,700+ integrations, including Excel, Word, Outlook and SharePoint. It works in the tools you already have.

Is this worth it for a small association?

Yes. You can try Superkind for free, with up to 150 hours of work and no credit card. A single Superkind is enough to get started.

What does it cost?

You can try Superkind for free, with up to 150 hours of work and no credit card. Business starts at €50 a month for unlimited users. €1 gets about one hour of work done. Every plan is on the pricing page.

Is my data safe?

Superkind keeps storage and AI models in the EU, is GDPR compliant and aligned with the EU AI Act. No model is trained on your data.

More use cases

The other departments and their Superkinds

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