Superkind for email management

The same work lands in your inbox every day: sorting emails, preparing replies, spotting appointments, filing attachments. You hand this work to Superkinds. You describe it once in Slack, Teams or by email, they do it in your tools, and nothing goes out before you approve it.

Superkind Team

Every example is set at Schneider GmbH, a made-up company

Meet the email Superkinds

Four Superkinds, each with one clear job. They all share the same company knowledge, so the Reply Drafter knows the context the Email Sorter flagged

A busy Monday morning, from inbox to zero

How the four Superkinds clear Schneider GmbH's inbox on Monday

YouMicrosoft Teams

@Superkind Monday morning, 47 new emails. Clear the inbox and prepare everything.

  1. Email Sorter

    sorts the emails by urgency and topic

    Sorted inbox
  2. Reply Drafter

    prepares replies to the most important emails

    Draft replies With your approval
  3. Appointment Spotter

    spots appointments and adds them to the calendar

    New appointments
  4. Attachment Filer

    files the attachments in the right folders

    Filed documents
Result

The inbox is clear, the replies are waiting for you and the attachments are in the right place.

OutlookSlackExcel

Email Sorter: shows you what comes first

Reads your inbox every morning, flags urgent emails and sums up the rest in an overview

inbox
You8:00

@Superkind What is urgent in the inbox today?

Email SorterSuperkind8:02

47 emails over the weekend, 5 urgent:

  • Quote Weber AG reply by today Waiting for you
  • Delivery confirmation info only, archived Done
  • Meeting request Kraus next week

Set up in three steps

  1. Write in Slack: "@Superkind, I need an Email Sorter. Show me every morning what is urgent."

  2. Connect Outlook. Superkind reads the inbox and sorts by your rules.

  3. Say when it runs: "Every morning at 8 in #inbox." Superkind saves it as a routine.

OutlookSharePointSlack

Reply Drafter: writes the reply, you send it

Reads the email, gets the context from SharePoint and your company knowledge and drafts a reply

Inbox
You9:00

@Superkind Prepare a reply to the Weber AG inquiry.

Reply DrafterSuperkind9:03

Draft is in the inbox. I used the price list and the previous correspondence:

Reply Weber AGDraft in Outlook

Set up in three steps

  1. Write in Teams: "@Superkind, I need a Reply Drafter. Draft replies to important emails."

  2. Connect Outlook and SharePoint. Superkind reads the email and the context from your documents.

  3. Confirm the rule: "No reply goes out without my approval."

OutlookGoogle CalendarSlack

Appointment Spotter: finds every appointment in your inbox

Reads all emails for meeting suggestions, checks your availability and suggests the calendar entry

inbox
You10:00

@Superkind Check if there are appointments in the inbox I have not entered yet.

Appointment SpotterSuperkind10:02

Two appointments found that are not in the calendar yet:

  • Meeting Weber AG Thursday 2 pm Waiting for you
  • Delivery Müller next Monday Waiting for you
  • Webinar Friday already entered Done

Set up in three steps

  1. Write in Slack: "@Superkind, I need an Appointment Spotter. Find appointments in my emails and suggest them."

  2. Connect Outlook and the calendar. Superkind reads the emails and spots appointments automatically.

  3. Set the rule: "Enter no appointment without my confirmation." From then on it only suggests.

OutlookSharePointExcel

Attachment Filer: puts every attachment in its place

Spots attachments in new emails, sorts them by sender and topic and files them in SharePoint

Inbox
You11:00

@Superkind File the attachments from the weekend.

Attachment FilerSuperkind11:03

Eight attachments from 47 emails filed:

  • Invoices 3 files → Accounting folder Done
  • Quotes 2 files → Sales folder Done
  • Contracts 3 files → Legal folder Done

Set up in three steps

  1. Write in Teams: "@Superkind, I need an Attachment Filer. File email attachments in SharePoint."

  2. Connect Outlook and SharePoint. Superkind asks about the folder structure and remembers the rules.

  3. Say how to sort: "Invoices to Accounting, quotes to Sales, contracts to Legal."

Frequently asked questions

Does Superkind read all my emails?

Only the ones you allow. You decide which inbox Superkind may read and whether it handles only certain senders or subject lines.

Does Superkind reply to emails without me?

Only if you want it to. You decide what a Superkind may do on its own and what needs your approval. It shows you draft replies first.

Does it work with Gmail?

Yes. Superkind has 1,700+ integrations, including Outlook, Gmail, Google Calendar and SharePoint. It works in the tool you already have.

What does it cost?

You can try Superkind for free, with up to 150 hours of work and no credit card. Business starts at €50 a month for unlimited users. €1 gets about one hour of work done. Every plan is on the pricing page.

Is my data safe?

Superkind keeps storage and AI models in the EU, is GDPR compliant and aligned with the EU AI Act. No model is trained on your data.

More use cases

The other departments and their Superkinds

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