Superkind for quotes & orders

With quotes and orders it is always the same: capturing inquiries, writing quotes, sending order confirmations, tracking status. You hand this work to Superkinds. You describe it once in Slack, Teams or by email, they do it in your tools, and nothing goes out before you approve it.

Superkind Team

Every example is set at Schneider GmbH, a made-up company

Meet the quotes Superkinds

Four Superkinds, each with one clear job. They all share the same company knowledge, so the Quote Writer knows the Inquiry Logger's details

An inquiry, from inbox to order confirmation

How an inquiry from Weber AG runs through the four Superkinds at Schneider GmbH

YouSlack

@Superkind Weber AG is asking for a quote on 50 pumps. Take care of it.

  1. Inquiry Logger

    captures the inquiry and logs it in the CRM

    Inquiry in HubSpot
  2. Quote Writer

    writes the quote with the right prices and terms

    Quote QT-221 With your approval
  3. Order Confirmer

    sends the order confirmation after your approval

    Order confirmation With your approval
  4. Status Tracker

    tracks the status and reminds you when there is no reply

    Status report
Result

The inquiry is handled, the quote is out and the status is being tracked.

OutlookHubSpotSlack

Inquiry Logger: catches every inquiry

Reads new inquiries in the inbox, identifies the customer and logs the inquiry with all details in HubSpot

sales
You9:00

@Superkind Weber AG asked for 50 pumps. Log the inquiry.

Inquiry LoggerSuperkind9:02

Inquiry logged in HubSpot. The details from the email are in:

  • Customer Weber AG Done
  • Product 50 × Pump P-200 Done
  • Delivery requested by April

Set up in three steps

  1. Write in Slack: "@Superkind, I need an Inquiry Logger. Log every new inquiry from the inbox in HubSpot."

  2. Connect Outlook and HubSpot. Superkind spots inquiries by subject line and sender.

  3. Say where the notification goes: "In #sales." Superkind posts there when an inquiry comes in.

HubSpotWordExcel

Quote Writer: turns the inquiry into a quote

Gets the inquiry from HubSpot, takes the prices from the price list and fills in the Word template

Sales
You10:30

@Superkind Write a quote for Weber AG, 50 P-200 pumps with volume discount.

Quote WriterSuperkind10:34

Quote QT-221 is in Word. Prices from the price list, volume discount above 25 units:

Quote QT-221 Weber AGWord · 50 × P-200 · volume discount

Set up in three steps

  1. Write in Teams: "@Superkind, I need a Quote Writer. Write quotes from the price list."

  2. Connect HubSpot, Word and the price list in Excel. Superkind takes the template and the terms.

  3. Confirm the rule: "No quote goes out without my approval."

OutlookHubSpotWord

Order Confirmer: confirms the order cleanly

Takes the accepted quote, creates the order confirmation in Word and sends it by email

sales
You14:00

@Superkind Weber AG accepted quote QT-221. Send the order confirmation.

Order ConfirmerSuperkind14:03

Order confirmation prepared. The items and the delivery date match the quote:

  • Items 50 × P-200 Done
  • Delivery April Done
  • Send waiting for your approval Waiting for you

Set up in three steps

  1. Write in Slack: "@Superkind, I need an Order Confirmer. Create the order confirmation when a quote is accepted."

  2. Connect HubSpot, Word and the inbox. Superkind spots accepted quotes in HubSpot.

  3. Set the rule: "Every order confirmation waits for my approval."

HubSpotOutlookSlack

Status Tracker: knows where every quote stands

Checks the open quotes in HubSpot every day and reminds you when there has been no reply for three days

Sales
You16:00

@Superkind How are our open quotes?

Status TrackerSuperkind16:02

Three open quotes, one without a reply for four days:

  • QT-218 Kraus KG no reply (4 days) Waiting for you
  • QT-220 Müller followed up yesterday Done
  • QT-221 Weber AG accepted Done

Set up in three steps

  1. Write in Teams: "@Superkind, I need a Status Tracker. Tell me every day where our quotes stand."

  2. Connect HubSpot, the inbox and Slack. Superkind reads the status and the correspondence.

  3. Say when it reminds you: "When there has been no reply for three days." Superkind reminds you automatically.

Frequently asked questions

Does Superkind send quotes without me?

Only if you want it to. You decide what a Superkind may do on its own and what needs your approval. It shows you quotes and order confirmations first.

Does it work with my CRM?

Superkind has 1,700+ integrations, including HubSpot, Salesforce, Pipedrive and SAP. It works in the CRM you already have.

Does Superkind know my prices and terms?

Yes. You add the price list to your company knowledge, and every Superkind draws on it. The Quote Writer always uses the current prices.

What does it cost?

You can try Superkind for free, with up to 150 hours of work and no credit card. Business starts at €50 a month for unlimited users. €1 gets about one hour of work done. Every plan is on the pricing page.

Is my data safe?

Superkind keeps storage and AI models in the EU, is GDPR compliant and aligned with the EU AI Act. No model is trained on your data.

More use cases

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