Superkind for auditing & certification

Before every audit the same work comes around: going through checklists, gathering evidence, recording deviations, tracking corrective actions. You hand this work to Superkinds. You describe it once in Slack, Teams or by email, they do it in your tools, and nothing goes out before you approve it.

Superkind Team

Every example is set at Schneider GmbH, a made-up company

Meet the audit Superkinds

Four Superkinds, each with one clear job. They all share the same company knowledge, so the Action Tracker knows the deviations the Audit Recorder found

One audit, from preparation to follow-up

How the ISO 9001 audit at Schneider GmbH runs through the four Superkinds

YouMicrosoft Teams

@Superkind The ISO 9001 audit is in June. Prepare everything.

  1. Checklist Builder

    creates the checklist from the standard and the last audit report

    Checklist
  2. Evidence Collector

    collects the evidence from SharePoint and the QM handbook

    Evidence folder With your approval
  3. Audit Recorder

    documents the deviations during the audit

    Deviation report
  4. Action Tracker

    tracks the corrective actions and reminds those responsible

    Action plan
Result

The audit is documented, the actions are assigned.

SharePointWordOutlook

Checklist Builder: knows what gets checked

Reads the standard requirements and the last audit report in SharePoint and creates the checklist with every checkpoint

Quality
You9:00

@Superkind Create the checklist for the ISO 9001 audit in June.

Checklist BuilderSuperkind9:02

The checklist has 34 checkpoints. Three of them came up as deviations last time.

  • Document control Clause 7.5
  • Supplier evaluation Clause 8.4
  • Corrective actions last deviation

Set up in three steps

  1. Write in Teams: "@Superkind, I need a Checklist Builder. Create the checklist from the standard before every audit."

  2. Put the standard and the last audit report in SharePoint. Superkind reads them there.

  3. Say when the checklist should be ready: "Four weeks before the audit."

SharePointExcelOutlook

Evidence Collector: has every document ready

Goes through the checklist, finds the matching documents in SharePoint and Excel and puts them in one folder

quality
You10:30

@Superkind Collect the evidence for the checklist.

Evidence CollectorSuperkind10:33

Of 34 checkpoints I found evidence for 31. Three are still missing:

  • Training record Meier missing Waiting for you
  • Supplier evaluation Q1 missing Waiting for you
  • Calibration protocol lab missing Waiting for you

Set up in three steps

  1. Write in Slack: "@Superkind, I need an Evidence Collector. Gather the evidence for every audit checklist."

  2. Connect SharePoint. Superkind searches there for the documents that match each checkpoint.

  3. Set the rule: "Show me what is missing two weeks before the audit."

WordSharePointMicrosoft Teams

Audit Recorder: captures what comes up

Records findings and deviations during the audit and creates the deviation report in Word

Quality
You15:00

@Superkind Record the deviation: training record Meier missing, clause 7.2.

Audit RecorderSuperkind15:01

Deviation recorded. The report now has two findings, one of them a major deviation.

Deviation Report ISO 9001Word · 2 findings

Set up in three steps

  1. Write in Teams: "@Superkind, I need an Audit Recorder. Document every deviation during the audit."

  2. Put the deviation report template in SharePoint. Superkind fills it in.

  3. Confirm the rule: the report only goes to management with your approval.

Google CalendarOutlookSharePoint

Action Tracker: lets nothing slip

Assigns the actions from the deviation report to those responsible and reminds them until everything is done

quality
You9:00

@Superkind How are the actions from the last audit?

Action TrackerSuperkind9:01

Two of three actions are done. One is still waiting for Meier’s training:

  • Training record Meier due Jul 30 Waiting for you
  • Supplier evaluation Q1 caught up Done
  • Calibration protocol caught up Done

Set up in three steps

  1. Write in Slack: "@Superkind, track the actions from every audit and remind those responsible."

  2. Connect Google Calendar and Outlook. Superkind adds the deadlines and sends the reminders.

  3. Set the lead time: "One week before the due date and again on the last day."

Frequently asked questions

Can Superkind replace the auditor?

No. Superkind prepares the audit, gathers evidence and documents deviations. A person still conducts the audit itself.

Does this work only for ISO 9001?

No. Superkind works with any standard. You put the requirements in SharePoint, Superkind creates the checklist from them.

How does Superkind know where the evidence is?

You connect SharePoint and Superkind searches the folders for matching documents. Whatever it cannot find, it reports to you.

What does it cost?

You can try Superkind for free, with up to 150 hours of work and no credit card. Business starts at €50 a month for unlimited users. €1 gets about one hour of work done. Every plan is on the pricing page.

Is my data safe?

Superkind keeps storage and AI models in the EU, is GDPR compliant and aligned with the EU AI Act. No model is trained on your data.

More use cases

The other departments and their Superkinds

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