Superkind for meeting notes
Summarizing meetings, assigning tasks, setting deadlines and sending minutes.
Superkind for maintenance planning
In maintenance the same tasks come back again and again: checking intervals, assigning technicians, filing protocols, reordering spare parts. You hand this work to Superkinds. You describe it once in Slack, Teams or by email, they do it in your tools, and no order goes out before you approve it.
Superkind Team
Every example is set at Schneider GmbH, a made-up company
Meet the maintenance Superkinds
Four Superkinds, each with one clear job. They all share the same company knowledge, so the Parts Orderer knows the protocols the Maintenance Recorder filed
One maintenance job, from schedule to spare part
How the annual maintenance of pump station P7 at Schneider GmbH runs through the four Superkinds
You
Slack
Slack @Superkind The annual maintenance for the P7 station is due in April. Take care of it.
- Scheduler
checks the interval and schedules the appointment with the technician
Calendar entry - Order Writer
sends the technician the checklist and instructions
Work order - Maintenance Recorder
files the maintenance protocol in SharePoint
Protocol With your approval - Parts Orderer
orders the spare parts the technician reported
Order With your approval
Result
The maintenance is documented, the spare parts are ordered.
Scheduler: knows when each asset is due
Reads the maintenance intervals from the asset list in Excel, checks the technicians’ availability and creates the calendar entry
You8:00
@Superkind Which maintenance jobs are due in April?
SchedulerSuperkind8:01
Three assets are due in April:
- P7 pump station annual service
- K3 compressor filter change
- H2 hydraulics oil change
Set up in three steps
Write in Slack: "@Superkind, I need a Scheduler. Plan the maintenance jobs from the asset list."
Connect Google Calendar, Outlook and the asset list in Excel. Superkind reads the intervals and checks the calendars.
Say when you want a reminder: "Two weeks before every job in #maintenance."
Order Writer: gets the technician ready
Creates the work order with checklist and instructions from SharePoint and emails it to the technician
You10:00
@Superkind Create the work order for the P7 maintenance.
Order WriterSuperkind10:02
The order is ready and in Fischer’s inbox. The checklist has 18 points.
Work Order P7 Annual ServiceWord · checklist + instructions
Set up in three steps
Write in Teams: "@Superkind, I need an Order Writer for our maintenance work orders."
Put checklists and instructions in SharePoint. Superkind uses them for every order.
Confirm the rule: orders to external technicians wait for your approval.
Maintenance Recorder: documents every job
Takes the technician’s report, creates the protocol and files it in SharePoint, sorted by asset and date
You16:00
@Superkind The technician is done with P7. File the protocol.
Maintenance RecorderSuperkind16:02
Protocol filed in SharePoint. One flag: the main pump bearing shows wear.
- Protocol P7 filed in SharePoint Done
- Flag main pump bearing Waiting for you
- Next service April next year
Set up in three steps
Write in Slack: "@Superkind, I need a Maintenance Recorder. File the protocol after every job."
Connect SharePoint. Superkind files protocols sorted by asset and date.
Say what should be flagged right away: "Any anomaly straight to #maintenance."
Parts Orderer: keeps stock up
Reads the reported parts from the protocol, checks stock in SAP and creates the order
You9:30
@Superkind Order the bearing for the P7 main pump.
Parts OrdererSuperkind9:32
The bearing is out of stock. I prepared an order with the supplier, lead time three weeks.
Order Bearing P7 Main PumpSAP · 1 item · lead time 3 weeks
Set up in three steps
Write in Teams: "@Superkind, I need a Parts Orderer. Order the parts technicians report after a service."
Connect SAP Business One. Superkind checks stock there and creates the order.
Set the rule: "Orders over €500 wait for my approval."
Frequently asked questions
Does Superkind order parts without me?
Only if you allow it. You set an amount up to which Superkind may order on its own. Anything above that it shows you in Slack, Teams or by email first.
Does it work with our SAP?
Yes. Superkind has 1,700+ integrations, including SAP Business One, SharePoint and Excel. It reads stock and creates orders directly in SAP.
What about an urgent repair?
Tell Superkind what broke. It creates the work order right away and orders the spare part once you approve it.
What does it cost?
You can try Superkind for free, with up to 150 hours of work and no credit card. Business starts at €50 a month for unlimited users. €1 gets about one hour of work done. Every plan is on the pricing page.
Is my data safe?
Superkind keeps storage and AI models in the EU, is GDPR compliant and aligned with the EU AI Act. No model is trained on your data.
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