Superkind for bakeries

In a bakery, the day starts early and the admin ends late: taking orders, restocking ingredients, planning shifts, preparing delivery notes. You hand this work to Superkinds. You describe it once in Slack, Teams or by email, they do it in your tools, and nothing goes out before you approve it.

Superkind Team

Every example is set at Schneider GmbH, a made-up company

Meet the bakery Superkinds

Four Superkinds, each with one clear job. They all share the same company knowledge, so the Ingredient Orderer knows the orders the Order Taker created

One bulk order, from call to delivery

How a cake order for a company event at Schneider GmbH runs through the four Superkinds

YouMicrosoft Teams

@Superkind Schneider GmbH orders 80 pastries and a cake for Friday. Log it.

  1. Order Taker

    creates the order and confirms the delivery date

    Order in the system
  2. Ingredient Orderer

    checks which ingredients are missing and orders them

    Ingredient order With your approval
  3. Shift Planner

    plans the bakehouse for Thursday and assigns shifts

    Shift plan
  4. Delivery Writer

    creates the delivery note and the invoice

    Delivery note With your approval
Result

The order is baked, and the delivery note is ready.

OutlookGoogle SheetsGoogle Calendar

Order Taker: makes sure no order gets lost

Reads the order in the inbox, adds it to the list and confirms the delivery date with the customer

Bakehouse
You6:30

@Superkind New order from Schneider GmbH: 80 pastries and a cake for Friday.

Order TakerSuperkind6:31

Order logged, Friday delivery confirmed. I added the quantities to the order list.

  • Order B-0091 80 pastries + 1 cake Done
  • Delivery Fri 08:00 Done
  • Confirmation to Schneider GmbH Done

Set up in three steps

  1. Write in Teams: "@Superkind, I need an Order Taker. When an order comes in, log it and confirm the delivery date."

  2. Connect Outlook, Google Sheets and Google Calendar. Superkind asks for each tool, and you click Connect.

  3. Say what runs on its own: "Standard orders can be confirmed, special requests you report to me."

Google SheetsOutlookExcel

Ingredient Orderer: orders what the bakehouse needs

Compares the order quantities with what is in stock and sends the order to the wholesaler

bakehouse
You7:00

@Superkind For the Schneider order we need enough marzipan and cream. Check stock.

Ingredient OrdererSuperkind7:01

Cream is fine, marzipan is short. I asked the wholesaler, delivery tomorrow morning.

  • Cream 12 litres, enough Done
  • Marzipan 3 kg short
  • Order Wholesaler, tomorrow Waiting for you

Set up in three steps

  1. Write in Slack: "@Superkind, I need an Ingredient Orderer. For every bulk order, check if we have enough and reorder if not."

  2. Connect Google Sheets, Outlook and Excel. Superkind reads the stock list and the prices.

  3. Confirm the rule: orders over €200 only go out with your approval.

Google CalendarGoogle SheetsSlack

Shift Planner: schedules the bakehouse

Checks who is available when and plans shifts so the order is done the evening before

bakehouse
You7:30

@Superkind For the Schneider order we need two people Thursday evening. Plan it.

Shift PlannerSuperkind7:31

Thursday 4 to 10 pm: Lisa and Tom are assigned. Both confirmed.

  • Lisa Thu 4:00–10:00 pm Done
  • Tom Thu 4:00–10:00 pm Done
  • Backup in case someone drops out Waiting for you

Set up in three steps

  1. Write in Slack: "@Superkind, I need a Shift Planner. Check who is available and plan shifts for bulk orders."

  2. Connect Google Calendar, Google Sheets and Slack. Superkind sees availability and orders.

  3. Set the rule: "Shift changes during the week need my approval first."

lexofficeGoogle SheetsOutlook

Delivery Writer: turns the order into a delivery note

Takes the order data, creates the delivery note in lexoffice and sends the invoice by email

Bakehouse
You5:30

@Superkind Order B-0091 is baked. Create the delivery note and invoice.

Delivery WriterSuperkind5:32

Delivery note and invoice RE-2026-091 are in lexoffice. Shall I send the invoice?

RE-2026-091Invoice in lexoffice · €640.00

Set up in three steps

  1. Write in Teams: "@Superkind, I need a Delivery Writer. When an order is done, create the delivery note and invoice."

  2. Connect lexoffice, Google Sheets and Outlook. Superkind reads the order data and creates the documents.

  3. Set the rule: "No invoice goes out without my approval."

Frequently asked questions

Does Superkind order ingredients without me?

Only if you allow it. You decide up to what amount Superkind may order on its own. Everything above that waits for your approval in Slack, Teams or by email.

Which tools do I need?

The ones you already have. Superkind has 1,700+ integrations, including lexoffice, Google Sheets and Outlook. Nobody has to learn a new tool.

Do the Superkinds know about each other?

Yes. What one Superkind learns goes into your company knowledge. So the Shift Planner knows the order quantities without you saying them again.

What does it cost?

You can try Superkind for free, with up to 150 hours of work and no credit card. Business starts at €50 a month for unlimited users. €1 gets about one hour of work done. Every plan is on the pricing page.

Is my data safe?

Superkind keeps storage and AI models in the EU, is GDPR compliant and aligned with the EU AI Act. No model is trained on your data.

More use cases

The other departments and their Superkinds

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