Superkind for travel agencies

At a travel agency, there is a lot of admin between the consultation and departure: assembling trips, typing quotes, confirming bookings, informing customers on time. You hand this work to Superkinds. You describe it once in Slack, Teams or by email, they do it in your tools, and nothing goes out before you approve it.

Superkind Team

Every example is set at Schneider GmbH, a made-up company

Meet the travel agency Superkinds

Four Superkinds, each with one clear job. They all share the same company knowledge, so the Quote Writer knows the trip from the Trip Planner

One business trip, from inquiry to departure

How a business trip booking for Schneider GmbH runs through the four Superkinds

YouSlack

@Superkind Schneider GmbH needs flights and hotel for four people to Munich, March 15 to 17. Put it together.

  1. Trip Planner

    searches flights and hotels and puts together two options

    Trip proposals
  2. Quote Writer

    writes the quote with prices and sends it to the customer

    Quote With your approval
  3. Booker

    books flights and hotel after approval

    Booking confirmation With your approval
  4. Travel Informer

    sends the customer all documents three days before the trip

    Travel documents
Result

The trip is booked and the documents are with the customer.

Google SheetsOutlookGoogle Calendar

Trip Planner: finds the best connection

Compares flights and hotels by price and location and puts together two proposals

travel
You9:00

@Superkind Schneider GmbH, four people, Munich, March 15 to 17. Put two options together.

Trip PlannerSuperkind9:05

Two proposals ready: option A with a direct flight, option B cheaper with a layover.

  • Option A Direct flight + City Hotel €2,840
  • Option B Layover + Fair Hotel €2,190
  • Recommendation Option A, shorter travel

Set up in three steps

  1. Write in Slack: "@Superkind, I need a Trip Planner. When an inquiry comes in, put together two options."

  2. Connect Google Sheets, Outlook and Google Calendar. Superkind reads the inquiries and price lists.

  3. Say what runs on its own: "Research is fine, quotes only after my approval."

WordOutlookHubSpot

Quote Writer: turns the research into a quote

Takes the trip options, writes a clean quote in Word and sends it by email

Travel
You10:00

@Superkind Write the quote for Schneider GmbH with both options.

Quote WriterSuperkind10:04

Quote is in Word, both options with prices listed. Shall I send it?

Quote Schneider GmbH MunichWord document · 2 options

Set up in three steps

  1. Write in Teams: "@Superkind, I need a Quote Writer. Turn the options into a quote and ask me before sending."

  2. Connect Word, Outlook and HubSpot. Superkind uses the template from company knowledge.

  3. Confirm the rule: no quote goes out without your approval.

OutlookGoogle SheetsGoogle Calendar

Booker: books when you give the green light

Sends booking requests to the airline and hotel and adds confirmations to the calendar

travel
You14:00

@Superkind Schneider goes with option A. Book it.

BookerSuperkind14:03

Flights and hotel booked. Confirmations are in the inbox and the calendar.

  • Flight LH 1234, confirmed Done
  • Hotel City Hotel, confirmed Done
  • Calendar Mar 15–17 added Done

Set up in three steps

  1. Write in Slack: "@Superkind, I need a Booker. When the customer confirms, book everything and add it to the calendar."

  2. Connect Outlook, Google Sheets and Google Calendar. Superkind sends requests and saves confirmations.

  3. Set the rule: "Bookings only go out with my approval."

OutlookGoogle DriveHubSpot

Travel Informer: sends the documents on time

Collects tickets, hotel confirmation and itinerary and sends them to the customer as a PDF three days before the trip

Travel
You11:00

@Superkind Munich trip starts on the 15th. Send the documents.

Travel InformerSuperkind11:02

Travel documents ready: tickets, hotel confirmation and itinerary as PDF. Shall I send them?

Travel documents Schneider GmbHPDF · Tickets + Hotel + Itinerary

Set up in three steps

  1. Write in Teams: "@Superkind, I need a Travel Informer. Send the customer all documents three days before the trip."

  2. Connect Outlook, Google Drive and HubSpot. Superkind collects the documents and creates the PDF.

  3. Confirm the rule: travel documents only go out with your approval.

Frequently asked questions

Does Superkind book trips without me?

No. Every booking waits for your approval. You review the quote in Slack, Teams or by email and only then give the green light.

Which tools do I need?

The ones you already have. Superkind has 1,700+ integrations, including Outlook, Google Sheets, HubSpot and Word. Nobody has to learn a new tool.

Do the Superkinds know about each other?

Yes. What one Superkind learns goes into your company knowledge. So the Booker knows the options from the Trip Planner without you explaining them again.

What does it cost?

You can try Superkind for free, with up to 150 hours of work and no credit card. Business starts at €50 a month for unlimited users. €1 gets about one hour of work done. Every plan is on the pricing page.

Is my data safe?

Superkind keeps storage and AI models in the EU, is GDPR compliant and aligned with the EU AI Act. No model is trained on your data.

More use cases

The other departments and their Superkinds

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