Superkind for catering companies

In catering the same work comes back every week: answering inquiries, assembling menus, assigning staff, running the numbers afterward. You hand this work to Superkinds. You describe it once in Slack, Teams or by email, they do it in your tools, and nothing goes out before you approve it.

Superkind Team

Every example is set at Schneider GmbH, a made-up company

Meet the catering Superkinds

Four Superkinds, each with one clear job. They all share the same company knowledge, so the Staff Planner knows the Menu Planner’s dishes

One catering job, from inquiry to invoice

How the company anniversary of Schneider GmbH runs through the four Superkinds

YouSlack

@Superkind Schneider GmbH is celebrating their anniversary. 120 guests, buffet, March 15. Create a quote.

  1. Inquiry Manager

    answers the inquiry and creates the quote

    Quote With your approval
  2. Menu Planner

    assembles the menu and orders the ingredients

    Menu plan
  3. Staff Planner

    assigns the staff for the day

    Duty roster
  4. Billing Creator

    creates the post-calculation after the event

    Invoice
Result

The anniversary went well and the invoice is with the client.

OutlookHubSpotWord

Inquiry Manager: turns the inquiry into a quote

Reads the inquiry from the inbox, creates the quote in Word and adds the customer to HubSpot

catering
You9:00

@Superkind Schneider GmbH wants catering for 120 guests on March 15. Buffet, no allergies known.

Inquiry ManagerSuperkind9:04

The quote is ready and waiting for your approval:

Quote Schneider GmbH · AnniversaryWord · 120 guests · Buffet · €5,400

Set up in three steps

  1. Write in Slack: "@Superkind, I need an Inquiry Manager. Answer catering inquiries and create quotes."

  2. Connect Outlook and HubSpot. Superkind reads inquiries and maintains customer data.

  3. Set the rule: "No quote goes out without my approval."

ExcelOutlookSharePoint

Menu Planner: knows what goes on the table

Creates the menu plan in Excel, calculates ingredient quantities and sends the order to the supplier

Catering
You10:30

@Superkind Assemble the menu for Schneider. Buffet, 120 guests, German-international.

Menu PlannerSuperkind10:33

Menu plan and order list ready:

  • Starters 3 varieties, quantities calculated Done
  • Main courses 4 varieties incl. vegetarian Done
  • Ingredient order To supplier Waiting for you

Set up in three steps

  1. Write in Teams: "@Superkind, I need a Menu Planner. Assemble menus and calculate ingredients."

  2. Connect Excel and Outlook. Superkind creates the plan and sends the order.

  3. Confirm: "The order only goes out when I approve it."

ExcelGoogle CalendarOutlook

Staff Planner: puts the team together

Checks availability in Excel, creates the duty roster and informs the staff by email

catering
You13:00

@Superkind Assign the staff for Schneider on March 15. 2 chefs, 4 service staff.

Staff PlannerSuperkind13:02

Duty roster ready:

  • Chef 1 Mia Brandt · confirmed Done
  • Chef 2 Tim Schuster · confirmed Done
  • 4 service staff Roster sent Waiting for you

Set up in three steps

  1. Write in Slack: "@Superkind, I need a Staff Planner. Assign staff for our events."

  2. Connect Excel and the calendar. Superkind checks availability and creates the roster.

  3. Say: "Send the roster to the team two weeks before the event."

ExcellexofficeOutlook

Billing Creator: settles up when everything is over

Compares planned and actual costs in Excel, creates the invoice in lexoffice and sends it by email

Catering
You9:00

@Superkind The Schneider event is done. Run the post-calculation and create the invoice.

Billing CreatorSuperkind9:04

Post-calculation and invoice ready:

Invoice Schneider GmbH · Anniversarylexoffice · €5,380 · Post-calculation attached

Set up in three steps

  1. Write in Teams: "@Superkind, I need a Billing Creator. Create post-calculations and invoices."

  2. Connect Excel and lexoffice. Superkind compares plan vs. actual and creates the invoice.

  3. Set the rule: "No invoice goes out without my approval."

Frequently asked questions

Does Superkind send quotes to clients without me?

Only if you want it to. You decide what a Superkind may do on its own and what needs your approval. It shows you quotes and invoices first.

Can Superkind assemble menus?

Yes. You store your recipes and menu templates once in your company knowledge. Superkind assembles the plan and calculates the ingredient quantities.

Do the Superkinds know about each other?

Yes. What one Superkind learns goes into your company knowledge, and every Superkind uses it. So the Staff Planner knows the Inquiry Manager’s guest count.

What does it cost?

You can try Superkind for free, with up to 150 hours of work and no credit card. Business starts at €50 a month for unlimited users. €1 gets about one hour of work done. Every plan is on the pricing page.

Is my data safe?

Superkind keeps storage and AI models in the EU, is GDPR compliant and aligned with the EU AI Act. No model is trained on your data.

More use cases

The other departments and their Superkinds

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