Superkind for security services

In security services the same work comes back every week: building duty rosters, writing reports, organizing training, renewing contracts. You hand this work to Superkinds. You describe it once in Slack, Teams or by email, they do it in your tools, and nothing goes out before you approve it.

Superkind Team

Every example is set at Schneider GmbH, a made-up company

Meet the security service Superkinds

Four Superkinds, each with one clear job. They all share the same company knowledge, so the Report Writer knows the Roster Planner’s shifts

A new guarding contract, from instruction to first shift

How the site guarding at Schneider GmbH runs through the four Superkinds

YouMicrosoft Teams

@Superkind Schneider GmbH wants night guards for the plant. Monday to Friday, 8 pm to 6 am. Set it up.

  1. Roster Planner

    creates the duty roster and assigns the guards

    Duty roster
  2. Report Writer

    writes the guard report after every shift

    Guard report
  3. Training Planner

    plans the next training session and sends invitations

    Training plan With your approval
  4. Contract Checker

    checks the contract and prepares the renewal

    Contract draft With your approval
Result

The night guard is running and the reports go to the client.

ExcelGoogle CalendarOutlook

Roster Planner: knows who stands where and when

Checks availability in Excel, creates the weekly plan and sends it to the team by email

operations
You8:00

@Superkind Create the duty roster for next week. Schneider needs Mon-Fri night shift.

Roster PlannerSuperkind8:03

Duty roster for next week:

  • Mon-Wed night Müller, Schmidt Assigned
  • Thu-Fri night Weber, Fischer Assigned
  • Reserve Becker Waiting for you

Set up in three steps

  1. Write in Slack: "@Superkind, I need a Roster Planner. Create weekly plans for our sites."

  2. Connect Excel and the calendar. Superkind checks availability and assigns the shifts.

  3. Say when it runs: "Every Thursday at 8 for the next week."

WordSharePointOutlook

Report Writer: documents every shift

Creates the guard report in Word from the shift notes, stores it in SharePoint and sends it to the client

Operations
You7:00

@Superkind Write the guard report for last night at Schneider. No incidents.

Report WriterSuperkind7:02

The report is ready and waiting for your approval:

Guard report Schneider GmbH · Mar 12Word · Night shift · No incidents

Set up in three steps

  1. Write in Teams: "@Superkind, I need a Report Writer. Write the guard report after every shift."

  2. Connect SharePoint and Outlook. Superkind stores the reports and sends them.

  3. Set the rule: "No report goes to the client without my approval."

Google CalendarOutlookSharePoint

Training Planner: makes sure everyone is trained

Checks the training dates in the calendar, creates the invitations and tracks the confirmations

operations
You10:00

@Superkind Who needs training this month?

Training PlannerSuperkind10:01

Three staff members are due:

  • Müller Fire safety · due Mar 20 Waiting for you
  • Schmidt First aid · due Mar 25 Waiting for you
  • Becker De-escalation · due Mar 28 Waiting for you

Set up in three steps

  1. Write in Slack: "@Superkind, I need a Training Planner. Monitor the training dates."

  2. Connect the calendar and Outlook. Superkind checks the deadlines and sends the invitations.

  3. Confirm: "Send training invitations only after my approval."

WordExcelOutlook

Contract Checker: never forgets a contract

Monitors the contract list in Excel, flags expiring contracts and prepares the renewal draft in Word

Operations
You14:00

@Superkind Which contracts expire in the next three months?

Contract CheckerSuperkind14:02

Two contracts are coming up:

  • Schneider GmbH Night guard · expires Apr 30 Waiting for you
  • Weber AG Reception · expires May 15 Waiting for you
  • Kraus KG Plant security · runs until Dec 31

Set up in three steps

  1. Write in Teams: "@Superkind, I need a Contract Checker. Monitor our guarding contracts."

  2. Connect Excel and Outlook. Superkind checks the terms and reminds you in time.

  3. Set the rule: "Flag expiring contracts three months ahead."

Frequently asked questions

Does Superkind send guard reports without me?

Only if you want it to. You decide what a Superkind may do on its own and what needs your approval. It shows you reports and contract drafts first.

Can Superkind create duty rosters?

Yes. Superkind checks the availability in your list and assigns the shifts. You check the plan and approve it.

Do the Superkinds know about each other?

Yes. What one Superkind learns goes into your company knowledge, and every Superkind uses it. So the Report Writer knows the Roster Planner’s shifts.

What does it cost?

You can try Superkind for free, with up to 150 hours of work and no credit card. Business starts at €50 a month for unlimited users. €1 gets about one hour of work done. Every plan is on the pricing page.

Is my data safe?

Superkind keeps storage and AI models in the EU, is GDPR compliant and aligned with the EU AI Act. No model is trained on your data.

More use cases

The other departments and their Superkinds

Ready for your first AI employee?

Try Superkind