Superkind for daycare centers

At a daycare center the same work comes back every week: processing registrations, writing parent letters, building duty rosters, preparing billing. You hand this work to Superkinds. You describe it once in Slack, Teams or by email, they do it in your tools, and nothing goes out before you approve it.

Superkind Team

Every example is set at Schneider GmbH, a made-up company

Meet the daycare Superkinds

Four Superkinds, each with one clear job. They all share the same company knowledge, so the Roster Builder knows the Registration Manager’s enrollments

A new daycare year, from registration to parent evening

How the start of the new daycare year runs through the four Superkinds

YouMicrosoft Teams

@Superkind The new daycare year starts in August. 12 new registrations. Prepare everything.

  1. Registration Manager

    processes the registrations and sends confirmations

    Confirmations With your approval
  2. Parent Communicator

    writes the parent letter for the start

    Parent letter With your approval
  3. Roster Builder

    creates the duty roster for the first week

    Duty roster
  4. Billing Helper

    prepares the billing with the provider

    Billing
Result

The new children are enrolled and the parents are informed.

ExcelOutlookSharePoint

Registration Manager: keeps the waiting list in order

Maintains the registration list in Excel, sends confirmations by email and stores the documents in SharePoint

Daycare
You9:00

@Superkind How many registrations do we have for August?

Registration ManagerSuperkind9:02

12 registrations, 3 on the waiting list:

  • Confirmed 12 children Done
  • Waiting list 3 children
  • Confirmations sent 10 of 12 Waiting for you

Set up in three steps

  1. Write in Teams: "@Superkind, I need a Registration Manager. Manage the daycare registrations."

  2. Connect Excel and Outlook. Superkind maintains the list and sends the confirmations.

  3. Set the rule: "No confirmation goes out without my approval."

OutlookWordSharePoint

Parent Communicator: writes what parents need to know

Creates parent letters in Word, sends them by email and answers common questions from the company knowledge

daycare
You10:30

@Superkind Write the parent letter for the daycare start. Welcome, pickup times and packing list.

Parent CommunicatorSuperkind10:33

The letter is ready and waiting for your approval:

Parent letter daycare start AugustWord · Welcome + pickup times + packing list

Set up in three steps

  1. Write in Slack: "@Superkind, I need a Parent Communicator. Write parent letters and answer questions."

  2. Connect Outlook and SharePoint. Superkind accesses the templates and the company knowledge.

  3. Confirm: "No letter goes to parents without my approval."

ExcelGoogle CalendarOutlook

Roster Builder: assigns the shifts

Checks availability in Excel, creates the weekly plan and sends it to the educators by email

Daycare
You14:00

@Superkind Create the duty roster for the first week of August. Ms Brandt is on vacation.

Roster BuilderSuperkind14:03

Duty roster ready:

  • Mon-Wed early Schuster, Weber Assigned
  • Mon-Wed late Fischer, Becker Assigned
  • Thu-Fri Cover for Brandt needed Waiting for you

Set up in three steps

  1. Write in Teams: "@Superkind, I need a Roster Builder. Create weekly plans for the team."

  2. Connect Excel and the calendar. Superkind checks vacations and assigns the shifts.

  3. Say: "Send the plan to the team every Thursday."

ExcelDATEVOutlook

Billing Helper: gets the numbers ready

Collects the occupancy data in Excel, creates the billing for the provider and sends it by email

daycare
You15:00

@Superkind Prepare the monthly billing for the provider.

Billing HelperSuperkind15:03

The billing is ready and waiting for your approval:

  • Occupancy August 48 children · 960 care days Done
  • Staff costs Imported from DATEV Done
  • Billing To provider Waiting for you

Set up in three steps

  1. Write in Slack: "@Superkind, I need a Billing Helper. Prepare the monthly billing."

  2. Connect Excel and DATEV. Superkind collects the data and creates the billing.

  3. Set the rule: "The billing only goes out when I approve it."

Frequently asked questions

Does Superkind send parent letters without me?

Only if you want it to. You decide what a Superkind may do on its own and what needs your approval. It shows you letters and confirmations first.

Can Superkind work with our care data?

Yes. Superkind reads the occupancy data from Excel and the staff costs from DATEV. It summarizes and formats, and sensitive data stays in your tools.

Do the Superkinds know about each other?

Yes. What one Superkind learns goes into your company knowledge, and every Superkind uses it. So the Roster Builder knows the Registration Manager’s enrollments.

What does it cost?

You can try Superkind for free, with up to 150 hours of work and no credit card. Business starts at €50 a month for unlimited users. €1 gets about one hour of work done. Every plan is on the pricing page.

Is my data safe?

Superkind keeps storage and AI models in the EU, is GDPR compliant and aligned with the EU AI Act. No model is trained on your data.

More use cases

The other departments and their Superkinds

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