Superkind for construction companies

On a construction site the admin work is as predictable as the concrete: recording measurements, coordinating subcontractors, writing the site diary, sending progress invoices. You hand this work to Superkinds. You describe it once in Slack, Teams or by email, they do it in your tools, and nothing goes out before you approve it.

Superkind Team

Every example is set at Schneider GmbH, a made-up company

Meet the construction Superkinds

Four Superkinds, each with one clear job. They all share the same company knowledge, so the Invoicer knows the Surveyor’s measurements

One section, from the site to the invoice

How the basement fit-out at Schneider GmbH runs through the four Superkinds

YouSlack

@Superkind The basement fit-out in hall 3 is done. Document everything and send the progress invoice.

  1. Surveyor

    records the measurements and creates the quantity sheet

    Measurement sheet
  2. Sub Coordinator

    coordinates open items with the subcontractor

    Coordination record With your approval
  3. Diary Writer

    writes the daily site diary entry

    Site diary
  4. Invoicer

    creates the progress invoice from the measurements

    Invoice With your approval
Result

The section is documented and the invoice is with the client.

ExcelSharePointOutlook

Surveyor: documents every quantity and area

Reads the measurements from the protocols, creates the quantity sheet in Excel and stores it in SharePoint

Site hall 3
You7:30

@Superkind Record the measurements for the basement fit-out.

SurveyorSuperkind7:32

The measurement sheet is in SharePoint. 14 items, all areas and quantities entered.

Measurements basement hall 3SharePoint · 14 items

Set up in three steps

  1. Write in Teams: "@Superkind, I need a Surveyor. Record the measurements after every section."

  2. Connect Excel and SharePoint. Superkind creates the sheet and files it in the project folder.

  3. Say which template: "Use the template Measurement-Standard.xlsx." Superkind remembers it.

OutlookExcelGoogle Calendar

Sub Coordinator: keeps subcontractors on track

Sends open items via Outlook, sets deadlines in the calendar and logs responses in Excel

site
You9:00

@Superkind Coordinate the open items with Elektro Kraus.

Sub CoordinatorSuperkind9:02

Three open items sent to Elektro Kraus. Deadline: Friday.

  • Cable duct basement Rework needed Reported
  • Distribution board Acceptance pending Waiting for you
  • Grounding Report submitted Done

Set up in three steps

  1. Write in Slack: "@Superkind, I need a Sub Coordinator. Send open items to subcontractors and set deadlines."

  2. Connect Outlook and Google Calendar. Superkind sends emails and sets reminders.

  3. Set the deadline: "Subcontractors have five working days to respond."

WordSharePointOutlook

Diary Writer: keeps the site record complete

Creates the daily entry in Word with weather, personnel and progress and stores it in SharePoint

Site hall 3
You16:00

@Superkind Write today’s site diary entry.

Diary WriterSuperkind16:02

The entry is in SharePoint: 12 people on site, basement walls poured, weather dry.

  • Personnel 12 people on site Done
  • Progress Basement walls poured Done
  • Notes none Done

Set up in three steps

  1. Write in Teams: "@Superkind, I need a Diary Writer. Write the site diary entry every day."

  2. Connect Word and SharePoint. Superkind creates the entry and stores it in the project folder.

  3. Say when it asks: "Every day at 4 pm, ask me for the data." Superkind saves it as a routine.

ExcellexofficeOutlook

Invoicer: turns measurements into invoices

Takes the measurements, prices the items according to the contract and creates the invoice in lexoffice

accounting
You10:00

@Superkind Create the third progress invoice for hall 3.

InvoicerSuperkind10:03

The invoice is a draft in lexoffice. Total: €84,200. Waiting for your approval.

  • Measurement items 14 items transferred Done
  • Contract check Prices match Done
  • Invoice Draft in lexoffice Waiting for you

Set up in three steps

  1. Write in Slack: "@Superkind, I need an Invoicer. Create progress invoices from the measurements."

  2. Connect Excel, lexoffice and Outlook. Superkind reads the measurements and creates the invoice draft.

  3. Confirm the rule: no invoice goes to the client without your approval.

Frequently asked questions

Does Superkind send invoices without me?

No. Superkind creates the draft and shows it to you. Only after your approval does it send the invoice to the client.

Which tools do I need?

The ones you already have. Superkind has 1,700+ integrations, including Excel, SharePoint, lexoffice and Outlook. Nobody has to learn a new tool.

Do the Superkinds know about each other?

Yes. What one Superkind learns goes into your company knowledge, and every Superkind uses it. So the Invoicer knows the measurements and the contract prices.

What does it cost?

You can try Superkind for free, with up to 150 hours of work and no credit card. Business starts at €50 a month for unlimited users. €1 gets about one hour of work done. Every plan is on the pricing page.

Is my data safe?

Superkind keeps storage and AI models in the EU, is GDPR compliant and aligned with the EU AI Act. No model is trained on your data.

More use cases

The other departments and their Superkinds

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