Superkind for contract management

In contract management the same tasks come back: filing contracts, tracking deadlines, sending reminders, preparing renewals. You hand this work to Superkinds. You describe it once in Slack, Teams or by email, they do it in your tools, and no renewal goes out before you agree.

Superkind Team

Every example is set at Schneider GmbH, a made-up company

Meet the contract management Superkinds

Four Superkinds, each with one clear job. They all share the same company knowledge, so the Renewal Preparer knows the deadlines the Deadline Watcher tracks

One contract, from filing to renewal

How a maintenance contract at Schneider GmbH runs through the four Superkinds

YouSlack

@Superkind The new maintenance contract with Müller Stahl is signed. File it and watch the deadlines.

  1. Contract Filer

    files the contract on SharePoint and captures the key dates

    Contract filed
  2. Deadline Watcher

    monitors the term and notice period

    Deadline overview
  3. Reminder Service

    sends a reminder 90 days before the notice period

    Reminder With your approval
  4. Renewal Preparer

    prepares the renewal draft

    Renewal draft With your approval
Result

The contract is filed, the deadlines are tracked, the renewal is ready.

SharePointExcelOutlook

Contract Filer: keeps the archive in order

Reads the contract, captures the term, notice period and parties in Excel and files the document on SharePoint in the right folder

legal
You9:00

@Superkind File the maintenance contract with Müller Stahl. Term 24 months, 3 months notice.

Contract FilerSuperkind9:02

Contract filed and key dates captured:

  • Contract filed on SharePoint Done
  • Term 24 months, from Jan 1, 2027 Done
  • Notice period 3 months, by Sep 30, 2028 Done

Set up in three steps

  1. Write in Slack: "@Superkind, I need a Contract Filer. File every new contract and capture the key dates."

  2. Connect SharePoint and Excel. Superkind uses the existing folder structure and the contract tracker.

  3. Add the filing rules to your company knowledge: which folder for which contract type.

ExcelGoogle CalendarOutlook

Deadline Watcher: never misses a deadline

Checks the contract tracker in Excel every Monday and adds upcoming deadlines to the calendar

Legal
You10:00

@Superkind Which contracts expire in the next 90 days?

Deadline WatcherSuperkind10:01

Two contracts with deadlines in the next 90 days:

  • Maintenance Müller Stahl notice by Sep 30
  • Warehouse lease North ends Dec 31
  • All others no deadlines Done

Set up in three steps

  1. Write in Teams: "@Superkind, I need a Deadline Watcher. Check every Monday which deadlines are coming up."

  2. Connect Excel and Google Calendar. Superkind reads the contract tracker and adds deadlines.

  3. Say when the reminder comes: "90 days ahead in #legal." Superkind saves it as a routine.

OutlookSlackGoogle Calendar

Reminder Service: speaks up before it is too late

Sends a message to the responsible colleague by email or Slack 90 days before the notice period ends

legal
You11:00

@Superkind Remind me about the Müller Stahl maintenance contract, 90 days ahead.

Reminder ServiceSuperkind11:01

The reminder is set. You will get it on July 2:

  • Reminder Jul 2, in #legal Done
  • Contract Müller Stahl, maintenance
  • Deadline notice by Sep 30

Set up in three steps

  1. Write in Slack: "@Superkind, I need a Reminder Service. Remind me 90 days before every notice period."

  2. Set who gets the reminder: Superkind keeps the responsible colleague per contract.

  3. Confirm the channel: email for external deadlines, Slack for internal ones.

SharePointWordOutlook

Renewal Preparer: gets the renewal ready

Reads the existing contract on SharePoint, drafts the renewal in Word and shows it to you

Legal
You14:00

@Superkind Prepare the renewal for the Müller Stahl maintenance contract.

Renewal PreparerSuperkind14:03

The draft is ready. Same terms, new period:

Renewal maintenance Müller StahlWord · same terms · 24 months

Set up in three steps

  1. Write in Teams: "@Superkind, I need a Renewal Preparer. Draft the renewal when I decide to extend."

  2. Connect SharePoint and Word. Superkind uses the existing contract template.

  3. Confirm the rule: "No renewal draft goes out without my approval."

Frequently asked questions

Does Superkind renew contracts without me?

No. Superkind reminds you in time and prepares the draft, but the decision is yours. Nothing is sent before you agree.

Which tools do I need?

The ones you already have. Superkind has 1,700+ integrations, including SharePoint, Word, Excel and Outlook. Nobody has to learn a new tool.

Can Superkind cancel contracts too?

Yes. Describe the cancellation in Slack or Teams and Superkind drafts the letter. It is sent only with your approval.

What does it cost?

You can try Superkind for free, with up to 150 hours of work and no credit card. Business starts at €50 a month for unlimited users. €1 gets about one hour of work done. Every plan is on the pricing page.

Is my data safe?

Superkind keeps storage and AI models in the EU, is GDPR compliant and aligned with the EU AI Act. No model is trained on your data.

More use cases

The other departments and their Superkinds

Ready for your first AI employee?

Try Superkind