Superkind for inventory management

In inventory management everything repeats: checking stock levels, finding differences, triggering reorders, updating lists. You hand this work to Superkinds. You describe it once in Slack, Teams or by email, they do it in your tools, and no order goes out before you approve it.

Superkind Team

Every example is set at Schneider GmbH, a made-up company

Meet the inventory Superkinds

Four Superkinds, each with one clear job. They all share the same company knowledge, so the Reorderer knows the differences the Difference Reporter found

One stock item, from count to reorder

How a stock check of seals at the Schneider GmbH warehouse runs through the four Superkinds

YouMicrosoft Teams

@Superkind Check the P4 seal stock in the warehouse and reorder if needed.

  1. Stock Checker

    compares the target stock with the actual stock in SAP

    Stock report
  2. Difference Reporter

    flags differences between target and actual

    Difference list
  3. Reorderer

    triggers a reorder with the supplier

    Purchase requisition With your approval
  4. List Updater

    updates the stock list after delivery

    Updated list
Result

The stock is correct, the reorder is on its way.

SAP Business OneExcelSharePoint

Stock Checker: knows what is in the warehouse

Reads the target stock from SAP, compares it with the count in Excel and creates the stock report on SharePoint

warehouse
You8:00

@Superkind What does the P4 seal stock look like?

Stock CheckerSuperkind8:02

Stock report ready. Target and actual compared:

  • P4 seal type A target 500, actual 480
  • P4 seal type B target 200, actual 200 Done
  • P4 seal type C target 300, actual 285

Set up in three steps

  1. Write in Slack: "@Superkind, I need a Stock Checker. Compare target and actual for all stock items every Monday."

  2. Connect SAP, Excel and SharePoint. Superkind reads the stock levels and creates the report.

  3. Say when it runs: "Every Monday at 8 in #warehouse." Superkind saves it as a routine.

ExcelOutlookSlack

Difference Reporter: catches every deviation

Takes the stock report, filters all items with deviations and reports them to the warehouse manager

Warehouse
You9:00

@Superkind Which items have differences?

Difference ReporterSuperkind9:01

Two items with differences found:

  • P4 seal type A minus 20 units
  • P4 seal type C minus 15 units
  • Warehouse manager notified via Slack Done

Set up in three steps

  1. Write in Teams: "@Superkind, I need a Difference Reporter. Flag any deviation over 5% immediately."

  2. Set the tolerance: Superkind only flags deviations above your threshold.

  3. Add to company knowledge who manages which warehouse.

SAP Business OneOutlookExcel

Reorderer: orders before stock runs out

Checks which items have fallen below the minimum, creates the purchase requisition in SAP and sends it for approval

warehouse
You10:00

@Superkind Reorder P4 seals type A. Below minimum stock.

ReordererSuperkind10:02

Purchase requisition created in SAP. Supplier and quantity:

  • Müller Stahl 100 units, type A Waiting for you
  • Lead time 10 working days
  • Price as per framework agreement Done

Set up in three steps

  1. Write in Slack: "@Superkind, I need a Reorderer. Order automatically when stock falls below the minimum."

  2. Connect SAP and Outlook. Superkind creates the requisition and sends it to you for approval.

  3. Confirm the rule: "Orders over €1,000 need my approval. Below that it runs automatically."

SAP Business OneExcelSharePoint

List Updater: keeps the numbers current

Reads the goods receipts from SAP, updates the stock list in Excel and saves the new state on SharePoint

Warehouse
You14:00

@Superkind The Müller Stahl delivery is in. Update the stock list.

List UpdaterSuperkind14:01

Stock list updated. New levels:

  • P4 seal type A from 480 to 580 Done
  • Stock list updated on SharePoint Done
  • SAP goods receipt posted Done

Set up in three steps

  1. Write in Teams: "@Superkind, I need a List Updater. Update the stock list after every delivery."

  2. Connect SAP, Excel and SharePoint. Superkind reads the goods receipt and updates the list.

  3. Say what runs automatically: "You may post goods receipts without asking."

Frequently asked questions

Does Superkind reorder without me?

Only if you want it to. You set an amount: below it Superkind orders automatically, above it you approve first.

Which tools do I need?

The ones you already have. Superkind has 1,700+ integrations, including SAP, Excel and SharePoint. Nobody has to learn a new tool.

Can Superkind manage several warehouses at once?

Yes. Each warehouse gets its own stock levels and minimums in your company knowledge. The Superkinds check all of them at once.

What does it cost?

You can try Superkind for free, with up to 150 hours of work and no credit card. Business starts at €50 a month for unlimited users. €1 gets about one hour of work done. Every plan is on the pricing page.

Is my data safe?

Superkind keeps storage and AI models in the EU, is GDPR compliant and aligned with the EU AI Act. No model is trained on your data.

More use cases

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