Superkind for customs clearance

In customs clearance every document must be right: preparing the declaration, checking the tariff, assembling the papers, clearing the shipment. You hand this work to Superkinds. You describe it once in Slack, Teams or by email, they do it in your tools, and no declaration goes out before you approve it.

Superkind Team

Every example is set at Schneider GmbH, a made-up company

Meet the customs Superkinds

Four Superkinds, each with one clear job. They all share the same company knowledge, so the Document Collector knows the tariffs the Tariff Checker found

One shipment, from export to clearance

How a pump export from Schneider GmbH to Switzerland runs through the four Superkinds

YouMicrosoft Teams

@Superkind We ship 50 pumps to Weber AG in Zurich. Prepare the customs paperwork.

  1. Declaration Preparer

    prepares the customs declaration with value, quantity and recipient

    Declaration draft
  2. Tariff Checker

    checks the tariff code and export regulations

    Tariff report
  3. Document Collector

    assembles all accompanying documents

    Document folder With your approval
  4. Clearance Tracker

    submits the declaration and tracks the clearance

    Shipment cleared With your approval
Result

The shipment is cleared, the documents are complete and customs is done.

SAP Business OneExcelOutlook

Declaration Preparer: fills every field correctly

Pulls the value and quantity from SAP, adds the recipient data and creates the declaration draft in Excel

Logistics
You8:00

@Superkind Prepare the customs declaration for 50 pumps to Zurich.

Declaration PreparerSuperkind8:03

Declaration draft is in Excel. Value, quantity and recipient are filled in.

  • Value €125,000
  • Quantity 50 pumps type P4
  • Recipient Weber AG, Zurich Done

Set up in three steps

  1. Write in Teams: "@Superkind, I need a Declaration Preparer. Create the customs declaration from the order data."

  2. Connect SAP Business One, Excel and Outlook. Superkind pulls the data from the order.

  3. Say what must be in it: "Value, quantity, tariff code, recipient, country of origin."

ExcelSharePointOutlook

Tariff Checker: knows the right tariff for every product

Compares the product description with the tariff code in Excel and checks whether export restrictions apply

logistics
You9:30

@Superkind Check the tariff for the pump shipment to Zurich.

Tariff CheckerSuperkind9:32

Tariff code 8413.70 fits. No export restrictions for Switzerland. Duty rate 0 % (free trade agreement).

  • Tariff code 8413.70 Done
  • Export restriction none Done
  • Duty rate 0 % (FTA)

Set up in three steps

  1. Write in Slack: "@Superkind, I need a Tariff Checker. Check the tariff and regulations for every shipment."

  2. Connect Excel, SharePoint and Outlook. Superkind pulls the tariff list from SharePoint.

  3. Set what to check: "Tariff code, export restrictions, free trade agreements." Superkind remembers.

SharePointWordOutlook

Document Collector: has every paper together

Collects the invoice, packing list, certificate of origin and bill of lading from SharePoint and assembles the document folder

Logistics
You10:30

@Superkind Assemble the customs documents for the Zurich shipment.

Document CollectorSuperkind10:33

Document folder is in SharePoint. Invoice and packing list are in, certificate of origin is still missing.

  • Invoice filed Done
  • Packing list filed Done
  • Certificate of origin missing Waiting for you

Set up in three steps

  1. Write in Teams: "@Superkind, I need a Document Collector. Assemble the customs documents for every shipment."

  2. Connect SharePoint, Word and Outlook. Superkind knows the checklist and collects the documents.

  3. Say what goes in every folder: "Invoice, packing list, certificate of origin and bill of lading." Superkind checks every shipment.

OutlookExcelSAP Business One

Clearance Tracker: stays on it until the shipment is clear

Sends the completed declaration with all documents and tracks the status until clearance comes through

logistics
You14:00

@Superkind Documents are complete. Submit the declaration.

Clearance TrackerSuperkind14:02

Declaration submitted. Tracking the status and will let you know as soon as clearance comes through.

  • Declaration submitted Done
  • Status in progress
  • Clearance pending Waiting for you

Set up in three steps

  1. Write in Slack: "@Superkind, I need a Clearance Tracker. Track the declaration until clearance comes through."

  2. Connect Outlook, Excel and SAP Business One. Superkind sends the declaration and checks the status.

  3. Say how often to check: "Every four hours until clearance comes." Superkind reports right away.

Frequently asked questions

Does Superkind submit the declaration without me?

Only if you allow it. Superkind prepares everything, but the declaration goes out only after your approval.

Does Superkind know the current tariff codes?

Superkind works with the tariff list you maintain in SharePoint. You keep it current, Superkind checks against it.

Does it work for imports and exports?

Yes. Superkind has 1,700+ integrations and adapts the process to import or export. You tell it once which documents are needed when.

What does it cost?

You can try Superkind for free, with up to 150 hours of work and no credit card. Business starts at €50 a month for unlimited users. €1 gets about one hour of work done. Every plan is on the pricing page.

Is my data safe?

Superkind keeps storage and AI models in the EU, is GDPR compliant and aligned with the EU AI Act. No model is trained on your data.

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