Superkind for document management

With documents the same work comes up every day: filing, maintaining versions, collecting approvals, providing templates. You hand this work to Superkinds. You describe it once in Slack, Teams or by email, they do it in your tools, and nothing goes out before you approve it.

Superkind Team

Every example is set at Schneider GmbH, a made-up company

Meet the document Superkinds

Four Superkinds, each with one clear job. They all share the same company knowledge, so the Approval Collector knows the versions the Version Keeper tracks

A new product sheet, from draft to approval

How the product sheet for the P4 retrofit kit runs through the four Superkinds at Schneider GmbH

YouMicrosoft Teams

@Superkind We need a product sheet for the P4 retrofit kit. Set it up and get the approval.

  1. Document Filer

    creates the document in SharePoint and fills in the template

    Draft in SharePoint
  2. Version Keeper

    versions the draft and marks the changes

    Version 1.0
  3. Approval Collector

    collects the approval from the responsible colleagues

    Approval record With your approval
  4. Template Maker

    makes the approved version available as a template

    Template available
Result

The product sheet is approved and available as a template.

SharePointOutlookWord

Document Filer: puts every document in its place

Creates documents from the template, fills in the known fields and files them in the right folder in SharePoint

Documents
You9:00

@Superkind Create a product sheet for the P4 retrofit kit. Use the template.

Document FilerSuperkind9:03

Product sheet created. Product name and specs are filled in from company knowledge:

  • Product sheet P4 filed in SharePoint Done
  • Template applied correctly Done
  • Specs please check Waiting for you

Set up in three steps

  1. Write in Teams: "@Superkind, I need a Document Filer. Create new documents from the template in SharePoint."

  2. Connect SharePoint and Word. Superkind asks about the templates and the folder structure.

  3. Say which fields are filled automatically: "Product name and date from company knowledge."

SharePointWordSlack

Version Keeper: knows what changed

Creates a new version with every change, marks the differences and tells you in Slack

documents
You11:00

@Superkind I updated the P4 product sheet. Create a new version.

Version KeeperSuperkind11:02

Version 1.1 created. Changes compared to 1.0 are marked:

  • Specs power updated Done
  • Dimensions newly added Done
  • Price unchanged

Set up in three steps

  1. Write in Slack: "@Superkind, I need a Version Keeper. Create a new version with every change."

  2. Connect SharePoint and Word. Superkind detects changes and marks them automatically.

  3. Say how versions are named: "1.0, 1.1, 2.0 after approval." Superkind numbers automatically.

OutlookSharePointSlack

Approval Collector: gathers every sign-off

Sends the document by email to the approvers, collects the responses and reports the status to you

Documents
You14:00

@Superkind Get the approval for the P4 product sheet from Engineering and Sales.

Approval CollectorSuperkind14:02

Approval request sent. Status:

  • Engineering approved Done
  • Sales still open Waiting for you
  • Management not yet requested

Set up in three steps

  1. Write in Teams: "@Superkind, I need an Approval Collector. Send documents for approval to the colleagues."

  2. Connect Outlook and SharePoint. Superkind sends the approval request and collects the responses.

  3. Set the approval chain: "First Engineering, then Sales, then Management."

SharePointWordOutlook

Template Maker: turns the document into a template

Takes the approved document, clears the variable fields and makes it available as a template in SharePoint

documents
You16:00

@Superkind The P4 product sheet is approved. Turn it into a template.

Template MakerSuperkind16:03

Template created and filed in SharePoint:

Template product sheetSharePoint · Templates folder

Set up in three steps

  1. Write in Slack: "@Superkind, I need a Template Maker. Turn approved documents into templates."

  2. Connect SharePoint and Word. Superkind clears the variable fields and files the template.

  3. Say where templates go: "In the Templates folder in SharePoint." Superkind files them there.

Frequently asked questions

Does Superkind send documents without me?

Only if you want it to. You decide what a Superkind may do on its own and what needs your approval. It shows you approval requests and templates first.

Does it work with my DMS?

Superkind has 1,700+ integrations, including SharePoint, Google Drive, Dropbox and Confluence. It works in the system you already have.

Can Superkind handle confidential documents?

You decide which folders a Superkind may access. Superkind stores data in the EU and runs AI models in the EU. No model is trained on your data.

What does it cost?

You can try Superkind for free, with up to 150 hours of work and no credit card. Business starts at €50 a month for unlimited users. €1 gets about one hour of work done. Every plan is on the pricing page.

Is my data safe?

Superkind keeps storage and AI models in the EU, is GDPR compliant and aligned with the EU AI Act. No model is trained on your data.

More use cases

The other departments and their Superkinds

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