Superkind for scheduling

Scheduling costs hours every week: checking availability, booking rooms, writing invitations, sending reminders. You hand this work to Superkinds. You describe it once in Slack, Teams or by email, they do it in your tools, and no meeting is booked before you agree.

Superkind Team

Every example is set at Schneider GmbH, a made-up company

Meet the scheduling Superkinds

Four Superkinds, each with one clear job. They all share the same company knowledge, so the Invitation Writer knows the times the Calendar Checker found

One client meeting, from request to reminder

How scheduling a factory visit at Schneider GmbH runs through the four Superkinds

YouMicrosoft Teams

@Superkind A customer wants to visit the factory next week. Find a time and invite them.

  1. Calendar Checker

    checks all calendars and finds three possible times

    Three options
  2. Invitation Writer

    writes the invitation with venue, directions and agenda

    Invitation With your approval
  3. Room Booker

    books the meeting room and adds the event to every calendar

    Calendar entry
  4. Reminder Sender

    sends the customer a reminder two days before

    Reminder With your approval
Result

The meeting is set, the room is booked, the customer is reminded.

Google CalendarOutlookMicrosoft Teams

Calendar Checker: knows when everyone is free

Reads the calendars in Google Calendar, Outlook and Teams and finds three times when all attendees are available

scheduling
You8:30

@Superkind When are Mr Müller, Ms Schmidt and I free next week?

Calendar CheckerSuperkind8:31

Three times when everyone is available:

  • Tue 10:00–11:00 all free
  • Wed 14:00–15:00 all free
  • Thu 9:00–10:00 all free

Set up in three steps

  1. Write in Slack: "@Superkind, I need a Calendar Checker. Check everyone's calendars and suggest three times."

  2. Connect the calendars: Superkind asks for Google Calendar, Outlook and Teams, and you click Connect for each.

  3. Set blocked times: "No client meetings on Fridays." Superkind remembers that.

OutlookSharePointGoogle Calendar

Invitation Writer: drafts the perfect invite

Takes the chosen time, writes the invitation with address, directions and agenda and shows it to you first

Scheduling
You9:15

@Superkind Write the invitation for Tuesday 10 am. Factory tour, then meeting.

Invitation WriterSuperkind9:17

The invitation is ready. Address and directions from company knowledge, agenda from your message:

Invitation factory visitOutlook invite · directions · agenda

Set up in three steps

  1. Write in Teams: "@Superkind, I need an Invitation Writer. Write invitations with venue, directions and agenda."

  2. Add the company address and directions to your company knowledge. Superkind uses them for every invitation.

  3. Confirm the rule: "Send no invitation without my approval."

Google CalendarOutlookSharePoint

Room Booker: reserves the room automatically

Finds a meeting room that fits, books it in the calendar and adds the event to every attendee's calendar

scheduling
You10:00

@Superkind Book a room for Tuesday 10 am, six people.

Room BookerSuperkind10:01

Room 3 is free and big enough. Booked and added to all calendars:

  • Room 3 6 seats, projector Done
  • Mr Müller calendar added Done
  • Ms Schmidt calendar added Done

Set up in three steps

  1. Write in Slack: "@Superkind, I need a Room Booker. Book the right room and add the event to everyone's calendar."

  2. Add the room list to your company knowledge: name, seats, equipment. Superkind picks the right one.

  3. Say what it may do on its own: "You may book rooms without asking."

OutlookSlackGoogle Calendar

Reminder Sender: makes sure nobody forgets

Checks two days before the meeting that everything is set and sends the customer and the colleagues a reminder by email or Slack

Scheduling
You14:00

@Superkind Remind the customer and all colleagues about Tuesday.

Reminder SenderSuperkind14:01

The reminders are ready. The customer gets an email, colleagues a Slack message:

  • Customer email on Sunday Waiting for you
  • Mr Müller Slack on Monday Done
  • Ms Schmidt Slack on Monday Done

Set up in three steps

  1. Write in Teams: "@Superkind, I need a Reminder Sender. Remind everyone two days before the meeting."

  2. Set the channel: customers by email, colleagues by Slack. Superkind remembers that.

  3. Confirm the rule: "Customer reminders need my approval, internal ones do not."

Frequently asked questions

Does Superkind book meetings without me?

Only if you want it to. You decide what a Superkind may do on its own. It can book rooms automatically, but invitations and customer reminders go through you first.

Which calendars work?

Google Calendar, Outlook and Microsoft Teams. Superkind has 1,700+ integrations and reads every calendar at once.

Can several people use the Calendar Checker?

Yes. Everyone in your company can ask the Calendar Checker in Slack or Teams. The company knowledge with room lists and rules applies to everyone.

What does it cost?

You can try Superkind for free, with up to 150 hours of work and no credit card. Business starts at €50 a month for unlimited users. €1 gets about one hour of work done. Every plan is on the pricing page.

Is my data safe?

Superkind keeps storage and AI models in the EU, is GDPR compliant and aligned with the EU AI Act. No model is trained on your data.

More use cases

The other departments and their Superkinds

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