Superkind for education providers

At an education provider, there is a lot of admin between courses: planning schedules, managing enrolments, briefing instructors, creating certificates. You hand this work to Superkinds. You describe it once in Slack, Teams or by email, they do it in your tools, and nothing goes out before you approve it.

Superkind Team

Every example is set at Schneider GmbH, a made-up company

Meet the education provider Superkinds

Four Superkinds, each with one clear job. They all share the same company knowledge, so the Instructor Briefer knows the participant list from the Enrolment Manager

One course, from planning to certificate

How a welding course at Schneider Training Academy runs through the four Superkinds

YouMicrosoft Teams

@Superkind We start a welding course in February, 12 places. Plan it and take care of the rest.

  1. Course Planner

    creates the course, blocks the room and date

    Course in calendar
  2. Enrolment Manager

    accepts enrolments and keeps the participant list

    Participant list
  3. Instructor Briefer

    sends the instructor the briefing with all details

    Instructor briefing With your approval
  4. Certificate Creator

    creates the certificates after the course ends

    Certificates With your approval
Result

The course is done and the certificates are sent.

Google CalendarGoogle SheetsOutlook

Course Planner: organises the course calendar

Finds the next available room, blocks the date and adds the course to the overview

Academy
You9:00

@Superkind Welding course in February, 12 places, Workshop 2. Set it up.

Course PlannerSuperkind9:02

Course created: Workshop 2, February 10 to 14, 12 places. Room and date blocked.

  • Course Welding Feb Done
  • Room Workshop 2 Done
  • Date Feb 10–14 Done

Set up in three steps

  1. Write in Teams: "@Superkind, I need a Course Planner. When a new course comes up, create it and block the room and date."

  2. Connect Google Calendar, Google Sheets and Outlook. Superkind sees the room overview and course calendar.

  3. Say what runs on its own: "Creating courses is fine, date changes you report to me."

Google SheetsOutlookHubSpot

Enrolment Manager: keeps track of the places

Checks enrolments, confirms the place and updates the participant list

academy
You10:00

@Superkind Three new enrolments for the welding course. Log them.

Enrolment ManagerSuperkind10:01

Logged and confirmed. 4 of 12 places still open.

  • Müller, Thomas confirmed Done
  • Fischer, Anna confirmed Done
  • Klein, Markus confirmed Done

Set up in three steps

  1. Write in Slack: "@Superkind, I need an Enrolment Manager. Accept enrolments, confirm the place and keep the list current."

  2. Connect Google Sheets, Outlook and HubSpot. Superkind reads the enrolments and updates the list.

  3. Confirm the rule: enrolment confirmations go out on their own, cancellations only with your approval.

OutlookGoogle DriveGoogle Sheets

Instructor Briefer: gets the instructor ready

Puts together the participant list, room plan and materials and sends them to the instructor as a briefing

Academy
You14:00

@Superkind Send the instructor the briefing for the welding course.

Instructor BrieferSuperkind14:03

Briefing ready: 12 participants, Workshop 2, materials list included. Shall I send it?

Briefing Welding FebParticipant list + room plan + materials

Set up in three steps

  1. Write in Teams: "@Superkind, I need an Instructor Briefer. Before each course, put the briefing together and ask me before sending."

  2. Connect Outlook, Google Drive and Google Sheets. Superkind reads the participant lists and room plans.

  3. Set the rule: "No briefing goes out without my approval."

WordGoogle SheetsOutlook

Certificate Creator: turns the course into a certificate

Takes the participant list and results, creates the certificates in Word and sends them by email

academy
You16:00

@Superkind Welding course is done, all 12 passed. Create the certificates.

Certificate CreatorSuperkind16:04

Twelve certificates created and attached as PDF. Shall I send them to the participants?

  • Certificates 12 created Done
  • Format PDF Done
  • Sending to participants Waiting for you

Set up in three steps

  1. Write in Slack: "@Superkind, I need a Certificate Creator. When a course is done, create the certificates and ask me before sending."

  2. Connect Word, Google Sheets and Outlook. Superkind uses the template and participant data.

  3. Confirm the rule: no certificate goes out without your approval.

Frequently asked questions

Does Superkind send certificates without me?

No. Every certificate waits for your approval. You review it in Slack, Teams or by email and only then release it for sending.

Which tools do I need?

The ones you already have. Superkind has 1,700+ integrations, including Google Sheets, Word, HubSpot and Outlook. Nobody has to learn a new tool.

Do the Superkinds know about each other?

Yes. What one Superkind learns goes into your company knowledge. So the Certificate Creator knows the participant list and the course results.

What does it cost?

You can try Superkind for free, with up to 150 hours of work and no credit card. Business starts at €50 a month for unlimited users. €1 gets about one hour of work done. Every plan is on the pricing page.

Is my data safe?

Superkind keeps storage and AI models in the EU, is GDPR compliant and aligned with the EU AI Act. No model is trained on your data.

More use cases

The other departments and their Superkinds

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