Superkind for tutoring institutes

At a tutoring institute, there is a lot of admin besides teaching: matching students, scheduling sessions, updating parents, writing invoices. You hand this work to Superkinds. You describe it once in Slack, Teams or by email, they do it in your tools, and nothing goes out before you approve it.

Superkind Team

Every example is set at Schneider GmbH, a made-up company

Meet the tutoring Superkinds

Four Superkinds, each with one clear job. They all share the same company knowledge, so the Session Planner knows the matches from the Matcher

A new student, from sign-up to invoice

How a new student enrolment at Schneider Tutoring runs through the four Superkinds

YouSlack

@Superkind New student, 7th grade, needs maths tutoring. Match and schedule.

  1. Matcher

    matches the student with a suitable tutor

    Match
  2. Session Planner

    schedules the weekly tutoring sessions

    Schedule
  3. Parent Updater

    sends the parents the schedule and progress updates

    Parent email With your approval
  4. Invoice Creator

    creates the monthly invoice

    Invoice With your approval
Result

The student is matched and the sessions are running.

Google SheetsOutlookHubSpot

Matcher: finds the right tutor for every student

Checks which tutor teaches the subject and when they are free and assigns the student

tutoring
You9:00

@Superkind New student, Tim, 7th grade maths. Find a match.

MatcherSuperkind9:02

Tim is assigned to Ms Berger, she is free Monday and Wednesday. Does that work?

  • Student Tim, 7th grade Done
  • Tutor Ms Berger, maths Done
  • Availability Mon + Wed Waiting for you

Set up in three steps

  1. Write in Slack: "@Superkind, I need a Matcher. When a new student signs up, find the right tutor."

  2. Connect Google Sheets, Outlook and HubSpot. Superkind sees the tutor list and available times.

  3. Say what runs on its own: "Suggesting a match is fine, the final assignment I confirm."

Google CalendarGoogle SheetsOutlook

Session Planner: keeps the timetable current

Adds the sessions to the calendar and notifies student and tutor of the time

Tutoring
You10:00

@Superkind Schedule Tim for maths Monday and Wednesday at 3 pm.

Session PlannerSuperkind10:01

Added: Monday and Wednesday 3:00 pm with Ms Berger. Both notified.

  • Monday 3:00 pm Maths with Ms Berger Done
  • Wednesday 3:00 pm Maths with Ms Berger Done
  • Changes on cancellation Waiting for you

Set up in three steps

  1. Write in Teams: "@Superkind, I need a Session Planner. Add the tutoring sessions and notify everyone."

  2. Connect Google Calendar, Google Sheets and Outlook. Superkind sees the matches and the calendar.

  3. Set the rule: "Adding sessions is fine, cancellations and reschedules you report to me."

OutlookHubSpotGoogle Sheets

Parent Updater: tells the parents how it is going

Sends parents the timetable and a short progress update after every fourth session

tutoring
You14:00

@Superkind Send Tim’s parents the new schedule and progress report.

Parent UpdaterSuperkind14:02

Email prepared: timetable and progress after four sessions. Waiting for your approval.

  • Timetable Mon + Wed 3:00 pm Done
  • Progress after 4 sessions
  • Parent email schedule + report Waiting for you

Set up in three steps

  1. Write in Slack: "@Superkind, I need a Parent Updater. Send parents the schedule and a progress update after four sessions."

  2. Connect Outlook, HubSpot and Google Sheets. Superkind sees the contact details and session reports.

  3. Confirm the rule: every email to parents waits for your approval.

lexofficeGoogle SheetsOutlook

Invoice Creator: turns the sessions into an invoice

Counts the sessions held, creates the invoice in lexoffice and sends it by email

Tutoring
You16:00

@Superkind Create the invoices for October. Tim had 8 sessions.

Invoice CreatorSuperkind16:03

Invoice RE-2026-045 for Tim: 8 maths sessions. In lexoffice. Shall I send it?

RE-2026-045Invoice in lexoffice · €240.00

Set up in three steps

  1. Write in Teams: "@Superkind, I need an Invoice Creator. Create the monthly invoices for the parents."

  2. Connect lexoffice, Google Sheets and Outlook. Superkind counts the sessions and writes the invoice.

  3. Set the rule: "No invoice goes out without my approval."

Frequently asked questions

Does Superkind email parents without me?

No. Every email to parents waits for your approval. You review the text in Slack, Teams or by email and only then give the green light.

Which tools do I need?

The ones you already have. Superkind has 1,700+ integrations, including lexoffice, Google Sheets, HubSpot and Outlook. Nobody has to learn a new tool.

Do the Superkinds know about each other?

Yes. What one Superkind learns goes into your company knowledge. So the Invoice Creator knows the session count and the match without you saying them again.

What does it cost?

You can try Superkind for free, with up to 150 hours of work and no credit card. Business starts at €50 a month for unlimited users. €1 gets about one hour of work done. Every plan is on the pricing page.

Is my data safe?

Superkind keeps storage and AI models in the EU, is GDPR compliant and aligned with the EU AI Act. No model is trained on your data.

More use cases

The other departments and their Superkinds

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