Superkind for GDPR requests

GDPR requests have deadlines and cannot wait: providing information, checking deletions, maintaining records, documenting incidents. You hand this work to Superkinds. You describe it once in Slack, Teams or by email, they do it in your tools, and no reply goes out before you approve it.

Superkind Team

Every example is set at Schneider GmbH, a made-up company

Meet the GDPR Superkinds

Four Superkinds, each with one clear job. They all share the same company knowledge, so the Deletion Checker knows the data the Request Handler found

One data request, answered in 30 days

How a GDPR data request at Schneider GmbH runs through the four Superkinds

YouSlack

@Superkind A former employee wants to know what data we store about them. Open the request.

  1. Request Handler

    records the request and gathers all stored data

    Data overview
  2. Deletion Checker

    checks the deletion deadlines and flags what must be deleted

    Deletion report
  3. Record Updater

    updates the processing record

    Record up to date With your approval
  4. Reply Writer

    drafts the reply to the requester

    Data disclosure letter With your approval
Result

The request is answered, the deadlines are met and the record is current.

OutlookSharePointExcel

Request Handler: finds every data point in your systems

Searches SharePoint, Excel and the inbox for data on the requester and assembles the overview

Data protection
You8:30

@Superkind GDPR request: former employee Max Müller.

Request HandlerSuperkind8:33

Data overview created. Data found in three systems: personnel file, emails and project files.

  • Personnel file in SharePoint Done
  • Emails 14 messages Done
  • Project files 3 documents Done

Set up in three steps

  1. Write in Teams: "@Superkind, I need a Request Handler. Gather all stored data for every GDPR request."

  2. Connect Outlook, SharePoint and Excel. Superkind searches the connected systems.

  3. Set the deadline: "Requests must be answered within 30 days." Superkind tracks the deadline.

SharePointExcelSAP Business One

Deletion Checker: knows what may stay and what may not

Compares the found data with the retention periods in Excel and flags everything that must or may be deleted

data-protection
You10:00

@Superkind Check the retention periods for Max Müller’s data.

Deletion CheckerSuperkind10:02

Personnel file: retention until 2028. Emails and project files: may be deleted.

  • Personnel file retain until 2028
  • Emails may be deleted Waiting for you
  • Project files may be deleted Waiting for you

Set up in three steps

  1. Write in Slack: "@Superkind, I need a Deletion Checker. Check the retention periods for every request."

  2. Connect SharePoint, Excel and SAP Business One. Superkind knows the periods from the retention table.

  3. Store the table: Superkind pulls it from company knowledge and checks against every data category.

SharePointExcelWord

Record Updater: makes sure the record is correct

Updates the processing record in SharePoint after every request and documents the changes

Data protection
You11:30

@Superkind Update the processing record after the Müller request.

Record UpdaterSuperkind11:32

Record updated: two processing activities adjusted, deletion note added. Waiting for your approval.

Processing record 2026SharePoint · 2 entries changed

Set up in three steps

  1. Write in Teams: "@Superkind, I need a Record Updater. Update the processing record after every request."

  2. Connect SharePoint, Excel and Word. Superkind knows the record and the templates.

  3. Confirm the rule: no change to the record without your approval.

WordOutlookSharePoint

Reply Writer: drafts the reply by your rules

Takes the data overview and the deletion report and creates the disclosure letter in Word

data-protection
You13:00

@Superkind Draft the reply for Max Müller.

Reply WriterSuperkind13:03

Disclosure letter is in Word. All found data and retention periods are listed. Waiting for your approval.

  • Disclosure letter prepared Waiting for you
  • Content data overview + periods
  • Delivery by email after approval

Set up in three steps

  1. Write in Slack: "@Superkind, I need a Reply Writer. Draft the disclosure letter from the data overview."

  2. Connect Word, Outlook and SharePoint. Superkind takes the template and fills in the data.

  3. Confirm the rule: no letter goes to the requester without your approval.

Frequently asked questions

Does Superkind delete data without me?

No. Superkind flags what may be deleted and what may not. You approve the actual deletion.

Is Superkind itself GDPR compliant?

Yes. Superkind keeps storage and AI models in the EU and is GDPR compliant. No model is trained on your data.

What happens with a data breach?

Superkind documents the incident and drafts the report to the supervisory authority. You review and approve it before it goes out.

What does it cost?

You can try Superkind for free, with up to 150 hours of work and no credit card. Business starts at €50 a month for unlimited users. €1 gets about one hour of work done. Every plan is on the pricing page.

Is my data safe?

Superkind keeps storage and AI models in the EU, is GDPR compliant and aligned with the EU AI Act. No model is trained on your data.

More use cases

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