Superkind for invoice review

In invoice review every bill follows the same path: match the data, look for discrepancies, get approval, initiate payment. You hand this work to Superkinds. You describe it once in Slack, Teams or by email, they do it in your tools, and no payment goes out before you approve it.

Superkind Team

Every example is set at Schneider GmbH, a made-up company

Meet the invoice review Superkinds

Four Superkinds, each with one clear job. They all share the same company knowledge, so the Payment Initiator knows the approvals the Approval Collector gathered

One invoice, from receipt to payment

How a supplier invoice at Schneider GmbH runs through the four Superkinds

YouSlack

@Superkind An invoice from Müller Stahl just came in. Check it and take care of the payment.

  1. Invoice Checker

    matches the invoice against the purchase order and delivery note

    Check report
  2. Discrepancy Reporter

    flags any discrepancies in quantity or price

    Discrepancy list
  3. Approval Collector

    collects the approval from the responsible manager

    Approval With your approval
  4. Payment Initiator

    initiates the payment and archives the invoice

    Payment order With your approval
Result

The invoice is checked, approved and paid.

SAP Business OneExcelOutlook

Invoice Checker: catches every difference

Reads the invoice, compares line items, quantities and prices with the order in SAP and the delivery note in Excel

accounting
You8:30

@Superkind Check invoice RE-4521 from Müller Stahl against the order.

Invoice CheckerSuperkind8:32

The invoice is matched. One discrepancy found:

  • Line 1 quantity matches Done
  • Line 2 price off (+3%)
  • Delivery note quantities match Done

Set up in three steps

  1. Write in Slack: "@Superkind, I need an Invoice Checker. Match every incoming invoice against its order."

  2. Connect SAP, Excel and Outlook. Superkind reads the order data from SAP and the delivery notes from Excel.

  3. Set the tolerance: "Flag discrepancies from 2%." Superkind remembers that.

OutlookSAP Business OneSlack

Discrepancy Reporter: lets nothing slip through

Takes the discrepancies found, writes a clear summary and sends it to the buyer in charge

Accounting
You9:00

@Superkind Report the discrepancy on RE-4521 to procurement.

Discrepancy ReporterSuperkind9:01

The report is sent to Ms Weber in procurement. Line 2: price 3% above order.

  • RE-4521, line 2 +3% price discrepancy
  • Procurement notified Ms Weber Done
  • Resolution waiting for reply Waiting for you

Set up in three steps

  1. Write in Teams: "@Superkind, I need a Discrepancy Reporter. Report every discrepancy to the buyer in charge."

  2. Add to company knowledge who handles which supplier.

  3. Confirm the rule: "Internal reports go automatically. Reports to suppliers need my approval."

OutlookSlackSAP Business One

Approval Collector: gets the sign-off

Sends the checked invoice with a summary to the responsible manager and waits for the approval

accounting
You10:30

@Superkind Get the approval for RE-4521 from Mr Braun.

Approval CollectorSuperkind10:31

The approval request is sent to Mr Braun in #procurement:

Approval RE-4521Invoice · check report · summary

Set up in three steps

  1. Write in Slack: "@Superkind, I need an Approval Collector. Get the approval from the right manager."

  2. Add the approval rules: who may approve up to what amount. Superkind asks the right person.

  3. Say how often to follow up: "Remind after two days if no reply."

SAP Business OneDATEVOutlook

Payment Initiator: pays on time

Takes the approved invoice, creates the payment order in SAP or DATEV and archives everything in the right folder

Accounting
You14:00

@Superkind RE-4521 is approved. Initiate the payment.

Payment InitiatorSuperkind14:01

Payment order created in SAP. Invoice archived:

  • Payment order created in SAP Waiting for you
  • Due date November 15
  • Archive filed Done

Set up in three steps

  1. Write in Teams: "@Superkind, I need a Payment Initiator. Create the payment order after approval."

  2. Connect SAP and DATEV. Superkind creates the order, you approve the payment.

  3. Confirm the rule: "Payments over €5,000 need my approval. Below that it runs automatically."

Frequently asked questions

Does Superkind pay invoices without me?

Only if you want it to. You set the amounts and rules. Above your threshold nothing goes out before you approve it.

Which accounting tools work?

SAP, DATEV, lexoffice and many more. Superkind has 1,700+ integrations. Nobody has to learn a new tool.

What happens when there is a discrepancy?

The Discrepancy Reporter notifies the buyer in charge. The invoice is only approved once the discrepancy is resolved.

What does it cost?

You can try Superkind for free, with up to 150 hours of work and no credit card. Business starts at €50 a month for unlimited users. €1 gets about one hour of work done. Every plan is on the pricing page.

Is my data safe?

Superkind keeps storage and AI models in the EU, is GDPR compliant and aligned with the EU AI Act. No model is trained on your data.

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