Superkind for travel & expenses

Every business trip brings back the same work: searching flights and hotels, collecting receipts, filling in expense reports, checking policies. You hand this work to Superkinds. You describe it once in Slack, Teams or by email, they do it in your tools, and no booking goes out before you approve it.

Superkind Team

Every example is set at Schneider GmbH, a made-up company

Meet the travel Superkinds

Four Superkinds, each with one clear job. They all share the same company knowledge, so the Expense Builder knows the receipts the Receipt Collector gathered

One business trip, from booking to expense report

How a trade fair trip to Hannover at Schneider GmbH runs through the four Superkinds

YouMicrosoft Teams

@Superkind I am going to the Hannover trade fair on March 15. Take care of travel and hotel.

  1. Travel Booker

    searches flights and hotels within the travel policy

    Travel proposal With your approval
  2. Receipt Collector

    collects all receipts from the inbox after the trip

    Receipt list
  3. Expense Builder

    creates the expense report from the receipts

    Expense report With your approval
  4. Policy Checker

    checks whether everything meets the travel policy

    Compliance check
Result

The expense report is checked and submitted.

OutlookGoogle CalendarExcel

Travel Booker: finds the best connection

Searches matching flights and hotels, checks the travel policy and suggests the cheapest option that meets every rule

Travel
You9:00

@Superkind Find me a flight and hotel for the Hannover trade fair, March 15 to 17.

Travel BookerSuperkind9:04

Two options, both within the travel policy:

  • Flight MUC–HAJ, 06:30, economy
  • Hotel City Hotel, €95/night
  • Total under the policy limit Waiting for you

Set up in three steps

  1. Write in Teams: "@Superkind, I need a Travel Booker. Search flights and hotels for every business trip."

  2. Add the travel policy to your company knowledge: limits for flights, hotels, class. Superkind follows them.

  3. Confirm the rule: "No booking without my approval."

OutlookExcelSharePoint

Receipt Collector: never misses a receipt

Searches the inbox after the trip for booking confirmations, hotel bills and cab receipts and files everything on SharePoint

travel
You10:00

@Superkind Collect all receipts from my Hannover trip.

Receipt CollectorSuperkind10:03

Four receipts found and filed on SharePoint:

  • Flight ticket from inbox Done
  • Hotel bill from inbox Done
  • Cab receipt from inbox Done

Set up in three steps

  1. Write in Slack: "@Superkind, I need a Receipt Collector. Collect every receipt from my inbox after each trip."

  2. Connect Outlook and SharePoint. Superkind recognises receipts by subject and sender.

  3. Say where receipts go: "On SharePoint under Travel expenses/2026." Superkind creates the folder.

ExcelDATEVSharePoint

Expense Builder: gets the report done

Takes the collected receipts from SharePoint, fills the expense template in Excel and hands the booking to DATEV

Travel
You11:00

@Superkind Create the expense report for my Hannover trip.

Expense BuilderSuperkind11:03

The report is ready. Four items, all receipts matched:

Expense report Hannover trade fairExcel · 4 items · DATEV export

Set up in three steps

  1. Write in Teams: "@Superkind, I need an Expense Builder. Create the expense report from the receipts."

  2. Connect Excel, SharePoint and DATEV. Superkind uses the existing expense template.

  3. Confirm the rule: "The report needs my approval before it goes to accounting."

ExcelSharePointOutlook

Policy Checker: knows every rule

Compares every line of the expense report with the travel policy and flags violations before the report is submitted

travel
You14:00

@Superkind Check my Hannover expenses against the travel policy.

Policy CheckerSuperkind14:01

Everything within bounds. No violations found:

  • Flight economy, within limit Done
  • Hotel €95/night, limit €120 Done
  • Cab €42, documented Done

Set up in three steps

  1. Write in Slack: "@Superkind, I need a Policy Checker. Check every expense report before submission."

  2. Add the travel policy to your company knowledge. Superkind compares every line automatically.

  3. Say what happens on violations: "Flag them to me in Slack immediately."

Frequently asked questions

Does Superkind book trips without me?

No. The Travel Booker suggests, you approve. No booking goes out before you agree.

Which tools do I need?

The ones you already have. Superkind has 1,700+ integrations, including Outlook, Excel, DATEV and SharePoint. Nobody has to learn a new tool.

What if a receipt is missing?

The Receipt Collector flags missing receipts. You decide whether to add them or submit the report as is.

What does it cost?

You can try Superkind for free, with up to 150 hours of work and no credit card. Business starts at €50 a month for unlimited users. €1 gets about one hour of work done. Every plan is on the pricing page.

Is my data safe?

Superkind keeps storage and AI models in the EU, is GDPR compliant and aligned with the EU AI Act. No model is trained on your data.

More use cases

The other departments and their Superkinds

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