Superkind for procurement & tendering

Every tender brings back the same work: gathering requirements, contacting suppliers, comparing bids, documenting the award. You hand this work to Superkinds. You describe it once in Slack, Teams or by email, they do it in your tools, and no award is made before you agree.

Superkind Team

Every example is set at Schneider GmbH, a made-up company

Meet the procurement Superkinds

Four Superkinds, each with one clear job. They all share the same company knowledge, so the Award Writer knows the comparison the Bid Comparer made

One tender, from need to award

How procuring new seals at Schneider GmbH runs through the four Superkinds

YouSlack

@Superkind We need new seals for the P4 series. Put out a tender.

  1. Requirements Collector

    collects the technical requirements and creates the specification

    Specification
  2. Tender Sender

    sends the tender to matching suppliers

    Tender email With your approval
  3. Bid Comparer

    compares the incoming bids by price, lead time and quality

    Bid comparison
  4. Award Writer

    documents the award and notifies everyone involved

    Award documentation With your approval
Result

The award is made and documented.

SharePointOutlookWord

Requirements Collector: knows what is needed

Asks the technical team by email for the requirements and puts everything in a specification document in Word

Procurement
You9:00

@Superkind Ask engineering for the requirements for the P4 seals.

Requirements CollectorSuperkind9:03

The requirements are gathered. The specification is ready:

Spec seals P4 seriesWord · 12 items · technical spec

Set up in three steps

  1. Write in Teams: "@Superkind, I need a Requirements Collector. Ask the technical team and create the specification."

  2. Connect SharePoint, Outlook and Word. Superkind uses the existing specification template.

  3. Add the contacts per department to your company knowledge.

OutlookSharePointExcel

Tender Sender: reaches the right suppliers

Picks the matching suppliers from the list in Excel, attaches the specification and sends the tender by email

procurement
You10:30

@Superkind Send the tender to our seal suppliers.

Tender SenderSuperkind10:32

The tender goes to four suppliers. All waiting for your approval:

  • Müller Stahl seals, proven Waiting for you
  • Weber Technik seals, new Waiting for you
  • Kraus Industrie seals, local Waiting for you

Set up in three steps

  1. Write in Slack: "@Superkind, I need a Tender Sender. Pick the right suppliers and send the documents."

  2. Keep the supplier list in Excel with categories. Superkind picks the matching ones.

  3. Confirm the rule: "No tender goes out without my approval."

ExcelOutlookSharePoint

Bid Comparer: makes the decision easy

Reads the incoming bids from the inbox, enters the data in a comparison sheet in Excel and highlights the best offer

Procurement
You14:00

@Superkind Three bids are in. Compare them.

Bid ComparerSuperkind14:03

The comparison is ready. Here is the overview:

  • Müller Stahl €12,400, 14 days
  • Weber Technik €11,800, 21 days
  • Kraus Industrie €12,100, 10 days

Set up in three steps

  1. Write in Teams: "@Superkind, I need a Bid Comparer. Compare all incoming bids automatically."

  2. Set the comparison criteria: price, lead time, quality rating. Superkind uses the weights from your company knowledge.

  3. Connect Outlook and Excel. Superkind recognises bids in the inbox and enters the data.

OutlookWordSharePoint

Award Writer: closes the deal

Creates the award documentation in Word, writes the acceptance to the winner and the rejections to the others

procurement
You16:00

@Superkind The award goes to Kraus Industrie. Document it and notify everyone.

Award WriterSuperkind16:02

The documentation is ready. Acceptance and rejections waiting for your approval:

  • Award Kraus Industrie, documented Done
  • Acceptance to Kraus Industrie Waiting for you
  • Rejections to Müller Stahl, Weber Technik Waiting for you

Set up in three steps

  1. Write in Slack: "@Superkind, I need an Award Writer. Document the award and notify all suppliers."

  2. Connect Word and SharePoint. Superkind uses the award documentation template.

  3. Confirm the rule: "Acceptances and rejections to suppliers need my approval."

Frequently asked questions

Does Superkind send acceptances without me?

No. Tenders, acceptances and rejections always go through you first. Only internal steps like the bid comparison run automatically.

Can I change the comparison criteria?

Yes. You set price, lead time and other criteria and weight them. The rules apply to every tender, and you can adjust them any time.

Do the Superkinds know our suppliers?

Yes. The supplier list is in your company knowledge, and every Superkind uses it. You add new suppliers once.

What does it cost?

You can try Superkind for free, with up to 150 hours of work and no credit card. Business starts at €50 a month for unlimited users. €1 gets about one hour of work done. Every plan is on the pricing page.

Is my data safe?

Superkind keeps storage and AI models in the EU, is GDPR compliant and aligned with the EU AI Act. No model is trained on your data.

More use cases

The other departments and their Superkinds

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