Superkind for supplier management

In supplier management the same tasks come back: updating ratings, requesting documents, checking certificates, renewing contracts. You hand this work to Superkinds. You describe it once in Slack, Teams or by email, they do it in your tools, and no contract is renewed before you agree.

Superkind Team

Every example is set at Schneider GmbH, a made-up company

Meet the supplier management Superkinds

Four Superkinds, each with one clear job. They all share the same company knowledge, so the Contract Renewer knows the rating the Supplier Rater gave

One supplier, from rating to renewal

How the yearly supplier review at Schneider GmbH runs through the four Superkinds

YouMicrosoft Teams

@Superkind The annual supplier review is due. Start with Müller Stahl.

  1. Supplier Rater

    rates delivery time, quality and price accuracy from the past orders

    Rating sheet
  2. Document Collector

    requests missing documents and certificates from the supplier

    Request email With your approval
  3. Certificate Checker

    checks whether all certificates are still valid

    Certificate status
  4. Contract Renewer

    prepares the contract renewal

    Renewal draft With your approval
Result

The rating is done, the documents are in, the contract is ready.

SAP Business OneExcelOutlook

Supplier Rater: knows who delivers well

Reads the order history from SAP, compares delivery time, quality and price accuracy and fills the rating sheet in Excel

procurement
You9:00

@Superkind Rate Müller Stahl based on the last twelve months.

Supplier RaterSuperkind9:03

The rating is done. Three criteria evaluated:

  • Delivery time on average 2 days early Done
  • Quality no complaints Done
  • Price accuracy all prices as agreed Done

Set up in three steps

  1. Write in Slack: "@Superkind, I need a Supplier Rater. Rate every supplier once a year."

  2. Connect SAP and Excel. Superkind reads the order data and fills the rating sheet.

  3. Set the criteria and weights. Superkind keeps the rating rules in your company knowledge.

OutlookSharePointExcel

Document Collector: gets what is missing

Checks the supplier file on SharePoint, spots missing evidence and writes the supplier a polite request email

Procurement
You10:00

@Superkind Check the files for Müller Stahl and request what is missing.

Document CollectorSuperkind10:02

Two documents are missing. The request email is ready:

Document request Müller StahlEmail · 2 missing items

Set up in three steps

  1. Write in Teams: "@Superkind, I need a Document Collector. Check at every review that all files are there."

  2. Store the required documents per supplier type on SharePoint. Superkind matches them automatically.

  3. Confirm the rule: "Emails to suppliers need my approval."

SharePointOutlookExcel

Certificate Checker: knows every expiry date

Reads the certificates on SharePoint, compares the expiry dates with the tracker and flags what expires soon

procurement
You11:00

@Superkind Which certificates for Müller Stahl expire soon?

Certificate CheckerSuperkind11:01

One certificate expires in 30 days:

  • ISO 9001 valid until 2027 Done
  • ISO 14001 expires Dec 15 Waiting for you
  • ADR certificate valid until 2028 Done

Set up in three steps

  1. Write in Slack: "@Superkind, I need a Certificate Checker. Flag any certificate that expires in the next 60 days."

  2. Connect SharePoint and Excel. Superkind reads the certificates and compares the dates.

  3. Say when it runs: "Every month on the first." Superkind saves it as a routine.

SharePointOutlookWord

Contract Renewer: renews on time

Reads the existing contract on SharePoint, checks the rating and drafts the renewal in Word

Procurement
You14:00

@Superkind Prepare the contract renewal for Müller Stahl.

Contract RenewerSuperkind14:03

The draft is ready. Terms from the existing contract, rating as the basis:

  • Contract draft created in Word Waiting for you
  • Rating all criteria met Done
  • Term 12 months, same as before

Set up in three steps

  1. Write in Teams: "@Superkind, I need a Contract Renewer. Prepare the renewal when the rating is positive."

  2. Connect SharePoint and Word. Superkind uses the existing contract template.

  3. Confirm the rule: "No contract goes out without my approval."

Frequently asked questions

Does Superkind send contracts without me?

No. Contract drafts and emails to suppliers always go through you first. Only internal steps like the rating run automatically.

Which tools do I need?

The ones you already have. Superkind has 1,700+ integrations, including SAP, Excel, SharePoint and Word. Nobody has to learn a new tool.

Can Superkind add new suppliers too?

Yes. Describe the new supplier in Slack or Teams and the Supplier Rater creates the record with all the details.

What does it cost?

You can try Superkind for free, with up to 150 hours of work and no credit card. Business starts at €50 a month for unlimited users. €1 gets about one hour of work done. Every plan is on the pricing page.

Is my data safe?

Superkind keeps storage and AI models in the EU, is GDPR compliant and aligned with the EU AI Act. No model is trained on your data.

More use cases

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