Superkind for janitorial services

In a cleaning company the same office work comes back every day: writing schedules, assigning teams, documenting quality checks, sending invoices. You hand this work to Superkinds. You describe it once in Slack, Teams or by email, they do it in your tools, and nothing goes out before you approve it.

Superkind Team

Every example is set at Schneider GmbH, a made-up company

Meet the janitorial Superkinds

Four Superkinds, each with one clear job. They all share the same company knowledge, so the Invoicer knows the Quality Inspector’s reports

A new client, from the contract to the first invoice

How the cleaning of Schneider GmbH’s new admin building runs through the four Superkinds

YouMicrosoft Teams

@Superkind Schneider GmbH signed the cleaning contract. Create the schedule and assign the teams.

  1. Schedule Creator

    creates the schedule with sites, times and services

    Schedule
  2. Team Assigner

    assigns the cleaning teams to the sites

    Team assignment
  3. Quality Inspector

    documents the quality check after the first service

    Quality report With your approval
  4. Invoicer

    creates the monthly invoice from the completed services

    Monthly invoice With your approval
Result

The cleaning is running, the first quality report is approved and the invoice is with the client.

ExcelSharePointOutlook

Schedule Creator: knows who cleans where and when

Creates the schedule in Excel with sites, cleaning times and service specifications and stores it in SharePoint

dispatch
You7:00

@Superkind Create the schedule for the Schneider admin building.

Schedule CreatorSuperkind7:02

Schedule is in SharePoint: Mon–Fri 6–8 am, 2,400 m², routine cleaning.

  • Office areas Mon–Fri, 6–8 am Done
  • Restrooms Mon–Fri, 2× daily Done
  • Window cleaning monthly Done

Set up in three steps

  1. Write in Slack: "@Superkind, I need a Schedule Creator. Create the schedule for every new site."

  2. Connect Excel and SharePoint. Superkind creates the plan and files it in the site folder.

  3. Say which template: "Use the template Schedule-Standard.xlsx." Superkind remembers it.

Google CalendarPersonioOutlook

Team Assigner: puts the teams together

Checks cleaner availability in Personio and the calendar and assigns teams to sites via Outlook

Staff
You8:00

@Superkind Assign the team for the Schneider site.

Team AssignerSuperkind8:02

Team Yilmaz, 3 cleaners, starting Monday. Everyone notified.

  • Team Yilmaz 3 cleaners, Mon–Fri Done
  • Backup Ms Kovac if sick Done
  • Briefing Monday, 5:45 am Done

Set up in three steps

  1. Write in Teams: "@Superkind, I need a Team Assigner. Assign cleaning teams to sites."

  2. Connect Google Calendar, Personio and Outlook. Superkind reads availability and notifies the teams.

  3. Say how you assign: "Teams by area, always plan a backup."

WordSharePointOutlook

Quality Inspector: documents the cleanliness

Creates the quality report in Word after the inspection, stores it in SharePoint and flags issues to the site manager

quality
You9:00

@Superkind Create the quality report for the Schneider site.

Quality InspectorSuperkind9:02

Quality report is in SharePoint. One issue: stairwell stains. Site manager notified.

  • Office areas passed Done
  • Restrooms passed Done
  • Stairwell stains, re-clean Reported

Set up in three steps

  1. Write in Slack: "@Superkind, I need a Quality Inspector. Document the report after every inspection."

  2. Connect Word and SharePoint. Superkind takes the checklist and fills in the results.

  3. Say who to notify: "For issues, the site manager via Outlook, with photos."

lexofficeExcelOutlook

Invoicer: turns services into invoices

Takes the completed services from Excel, prices them according to the contract and creates the monthly invoice in lexoffice

Accounting
You10:00

@Superkind Create the monthly invoice for Schneider.

InvoicerSuperkind10:03

Invoice is a draft in lexoffice: 22 services, monthly flat rate €3,200. Waiting for your approval.

  • Routine cleaning 22 services Done
  • Window cleaning 1 service Done
  • Invoice Draft in lexoffice Waiting for you

Set up in three steps

  1. Write in Teams: "@Superkind, I need an Invoicer. Create the monthly invoice for every site."

  2. Connect lexoffice, Excel and Outlook. Superkind reads the services and creates the draft.

  3. Confirm the rule: no invoice goes to the client without your approval.

Frequently asked questions

Does Superkind send invoices without me?

No. Superkind creates the draft and shows it to you. Only after your approval does it send the invoice to the client.

Which tools do I need?

The ones you already have. Superkind has 1,700+ integrations, including Personio, lexoffice, Excel and Outlook. Nobody has to learn a new tool.

Do the Superkinds know about each other?

Yes. What one Superkind learns goes into your company knowledge, and every Superkind uses it. So the Invoicer knows the schedules and the contract rates.

What does it cost?

You can try Superkind for free, with up to 150 hours of work and no credit card. Business starts at €50 a month for unlimited users. €1 gets about one hour of work done. Every plan is on the pricing page.

Is my data safe?

Superkind keeps storage and AI models in the EU, is GDPR compliant and aligned with the EU AI Act. No model is trained on your data.

More use cases

The other departments and their Superkinds

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