Superkind for multiple teams

When several teams work together, the same work comes back every week: distributing tasks, collecting progress, merging reports, flagging bottlenecks. You hand this work to Superkinds. You describe it once in Slack, Teams or by email, they do it in your tools, and no report goes out before you approve it.

Superkind Team

Every example is set at Schneider GmbH, a made-up company

Meet the team Superkinds

Four Superkinds, each with one clear job. They all share the same company knowledge, so the Report Collector knows the progress the Progress Tracker gathered

One quarterly project, from planning to report

How the quarterly production changeover at Schneider GmbH runs through the four Superkinds

YouMicrosoft Teams

@Superkind We’re switching the production line in Q2. Distribute the tasks to the teams and keep me posted.

  1. Task Distributor

    distributes the tasks from the project plan to the responsible teams

    Tasks distributed
  2. Progress Tracker

    collects the progress from all teams every day

    Status update
  3. Report Collector

    merges the team reports into one overall report

    Weekly report With your approval
  4. Bottleneck Spotter

    flags bottlenecks and delays before they become problems

    Warning
Result

The changeover is on track, the report is ready every week.

AsanaSlackExcel

Task Distributor: knows who takes what

Reads the project plan in Excel, creates the tasks in Asana and notifies the teams in Slack

projects
You8:00

@Superkind Distribute the tasks for the production changeover to the teams.

Task DistributorSuperkind8:03

Twelve tasks created and distributed to three teams:

  • Production 5 tasks Done
  • Purchasing 4 tasks Done
  • Logistics 3 tasks Done

Set up in three steps

  1. Write in Slack: "@Superkind, I need a Task Distributor. Distribute the tasks from our project plan to the teams."

  2. Connect Asana, Slack and the Excel file with the project plan. Superkind creates the tasks and assigns them.

  3. Say when it runs: "Every Monday at 8 in #projects." Superkind saves it as a routine.

AsanaSlackGoogle Sheets

Progress Tracker: gets the updates so you don’t have to ask

Reads the progress in Asana, follows up on open items in Slack and logs everything in Google Sheets

Projects
You10:00

@Superkind Where do we stand on the changeover?

Progress TrackerSuperkind10:02

Progress today:

  • Production 3 of 5 done Done
  • Purchasing 2 of 4 done
  • Logistics 1 of 3 done

Set up in three steps

  1. Write in Teams: "@Superkind, collect the progress from all teams every day."

  2. Connect Asana, Slack and Google Sheets. Superkind follows up on open items in Slack and logs the status.

  3. Say when it runs: "Every day at 10 in #projects." From then on the update comes every day.

Google SheetsWordOutlook

Report Collector: turns many reports into one

Takes the data from Google Sheets, creates the overall report in Word and sends it to you in Outlook for approval

projects
You15:00

@Superkind Create the weekly report for management.

Report CollectorSuperkind15:04

The report is in Word and waiting for your approval:

Weekly report production changeover CW 12Word document · Draft

Set up in three steps

  1. Write in Slack: "@Superkind, create the weekly report from the team reports every Friday."

  2. Connect Google Sheets, Word and Outlook. Superkind summarises the data and creates the report.

  3. Confirm the rule: the report only goes out once you approve it.

AsanaSlackGoogle Calendar

Bottleneck Spotter: warns you before things get tight

Checks the progress in Asana against the deadlines in Google Calendar and tells you in Slack when something is behind

Projects
You11:00

@Superkind Any bottlenecks on the changeover?

Bottleneck SpotterSuperkind11:02

One bottleneck in purchasing:

  • Purchasing: order spare parts 3 days behind Waiting for you
  • Production on track Done
  • Logistics on track Done

Set up in three steps

  1. Write in Teams: "@Superkind, tell me every day if anything is behind schedule."

  2. Connect Asana and Google Calendar. Superkind compares the progress with the deadlines.

  3. Say where the warning goes: "Always immediately in #projects." Superkind speaks up when things get tight.

Frequently asked questions

Does Superkind distribute tasks without me?

Only if you want it to. You decide what a Superkind may do on its own and what needs your approval. It shows you reports and task distributions first, in Slack, Teams or by email.

Which tools do I need?

The ones you already have. Superkind has 1,700+ integrations, including Asana, Jira, Google Sheets, Excel and Slack. Nobody has to learn a new tool.

Do the Superkinds know about each other?

Yes. What one Superkind learns goes into your company knowledge, and every Superkind uses it. So the Report Collector knows the progress the Progress Tracker gathered.

What does it cost?

You can try Superkind for free, with up to 150 hours of work and no credit card. Business starts at €50 a month for unlimited users. €1 gets about one hour of work done. Every plan is on the pricing page.

Is my data safe?

Superkind keeps storage and AI models in the EU, is GDPR compliant and aligned with the EU AI Act. No model is trained on your data.

More use cases

The other departments and their Superkinds

Ready for your first AI employee?

Try Superkind