Superkind for education providers
Planning courses, managing participants, briefing instructors and creating certificates.
Superkind for nursing homes
In a nursing home, admin takes time that should go to the residents: writing duty rosters, keeping records, updating families, preparing billing. You hand this work to Superkinds. You describe it once in Slack, Teams or by email, they do it in your tools, and nothing goes out before you approve it.
Superkind Team
Every example is set at Schneider GmbH, a made-up company
Meet the nursing home Superkinds
Four Superkinds, each with one clear job. They all share the same company knowledge, so the Records Keeper knows the roster from the Roster Planner
One week at the nursing home, from roster to billing
How a normal week at Schneider Nursing Home runs through the four Superkinds
You
Slack
Slack @Superkind New week. Create the duty roster and take care of the documentation.
- Roster Planner
creates the duty roster for the week
Duty roster - Records Keeper
keeps the daily care records
Care log With your approval - Family Updater
updates families on the status of residents
Status emails With your approval - Billing Assistant
prepares the monthly billing for the insurers
Billing file With your approval
Result
The week is documented and the families are informed.
Roster Planner: organises the week
Checks who is available, accounts for leave and preferences and creates the weekly roster
You7:00
@Superkind Create the duty roster for next week. Lisa is on leave.
Roster PlannerSuperkind7:03
Roster done. Lisa is out, Tom covers her shifts. Everyone has been notified.
- Monday early Tom, Anna Done
- Monday late Marie, Jan Done
- Backup in case of absence Waiting for you
Set up in three steps
Write in Slack: "@Superkind, I need a Roster Planner. Create the duty roster every week, accounting for leave and preferences."
Connect Google Calendar, Google Sheets and Outlook. Superkind sees availability and the leave calendar.
Set the rule: "Creating the roster is fine, mid-week changes you report to me."
Records Keeper: keeps every record current
Enters the care reports into the resident files and flags actions that are due
You18:00
@Superkind Enter today’s reports. Mrs Schmidt has a new medication plan.
Records KeeperSuperkind18:03
Reports entered. Mrs Schmidt’s medication plan is updated and flagged as a reminder for tomorrow morning.
- Care reports 12 residents Done
- Mrs Schmidt Medication plan updated Done
- Reminder tomorrow 7:00 Done
Set up in three steps
Write in Teams: "@Superkind, I need a Records Keeper. Enter the daily reports and flag actions that are due."
Connect Google Sheets, Google Drive and Outlook. Superkind reads the reports and updates the files.
Confirm the rule: medication plan changes you report to me for review.
Family Updater: keeps the families in the loop
Sends families a short weekly email about how their family member is doing
You10:00
@Superkind Send the weekly updates to the families.
Family UpdaterSuperkind10:03
Eight emails prepared, all waiting for your approval.
- Schmidt family Doing well, new medication plan Waiting for you
- Weber family Condition stable Waiting for you
- Others 6 emails Waiting for you
Set up in three steps
Write in Slack: "@Superkind, I need a Family Updater. Send families a short weekly email on how their family member is doing."
Connect Outlook, HubSpot and Google Sheets. Superkind sees the contact details and the care reports.
Set the rule: "Every email to families waits for my approval."
Billing Assistant: gets the numbers to the insurer
Collects the month’s services, matches them with care levels and creates the billing file
You14:00
@Superkind Create the billing for October.
Billing AssistantSuperkind14:05
Billing ready: 24 residents, all services logged. Two cases with changed care levels are flagged.
- Residents 24 logged Done
- Changed care levels 2 flagged Waiting for you
- Billing file ready Waiting for you
Set up in three steps
Write in Teams: "@Superkind, I need a Billing Assistant. Create the billing for the insurers every month."
Connect DATEV, Excel and Outlook. Superkind reads the services and care levels.
Confirm the rule: billing only goes out with your approval.
Frequently asked questions
Does Superkind email families without me?
No. Every email to families waits for your approval. You review the text in Slack, Teams or by email and only then give the green light.
Which tools do I need?
The ones you already have. Superkind has 1,700+ integrations, including DATEV, Google Sheets, HubSpot and Outlook. Nobody has to learn a new tool.
Do the Superkinds know about each other?
Yes. What one Superkind learns goes into your company knowledge. So the Billing Assistant knows the records and the current care levels.
What does it cost?
You can try Superkind for free, with up to 150 hours of work and no credit card. Business starts at €50 a month for unlimited users. €1 gets about one hour of work done. Every plan is on the pricing page.
Is my data safe?
Superkind keeps storage and AI models in the EU, is GDPR compliant and aligned with the EU AI Act. No model is trained on your data.
More use cases
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