Superkind for onboarding

With every new hire the same work comes back: requesting accounts, writing a welcome email, putting together a training plan, checking in after two weeks. You hand this work to Superkinds. You describe it once in Slack, Teams or by email, they do it in your tools, and nothing is sent before you approve it.

Superkind Team

Every example is set at Schneider GmbH, a made-up company

Meet the onboarding Superkinds

Four Superkinds, each with one clear job. They all share the same company knowledge, so the Feedback Collector knows the training plan the Plan Builder created

A new colleague, from day one to feedback

How onboarding a new technician at Schneider GmbH runs through the four Superkinds

YouSlack

@Superkind A new technician starts on March 1. Take care of the onboarding.

  1. Access Manager

    requests all accounts and sets up the logins

    Access checklist
  2. Welcome Writer

    writes the welcome email with everything for day one

    Welcome email With your approval
  3. Plan Builder

    creates the training plan for the first four weeks

    Training plan With your approval
  4. Feedback Collector

    asks after two weeks how things are going

    Feedback form
Result

The new colleague is up to speed. The feedback form is with you.

PersonioOutlookSharePoint

Access Manager: makes sure everything is ready

Creates the new colleague in Personio, requests email and SharePoint access and checks off the list

hr
You9:00

@Superkind Set up all accounts for the new technician. Start date March 1.

Access ManagerSuperkind9:02

The accounts are requested. Three items done:

  • Personio profile created Done
  • Email account requested Done
  • SharePoint access requested Done

Set up in three steps

  1. Write in Slack: "@Superkind, I need an Access Manager. Set up all accounts for every new colleague."

  2. Connect Personio, Outlook and SharePoint. Superkind requests the accounts automatically.

  3. Add the standard checklist to your company knowledge: which accounts each role needs.

OutlookPersonioSharePoint

Welcome Writer: makes the first impression

Takes the details from Personio and writes the welcome email with directions, contact person and the plan for day one

HR
You10:30

@Superkind Write the welcome email for the new technician.

Welcome WriterSuperkind10:32

The email is ready. Directions from company knowledge, contact person from Personio:

Welcome to Schneider GmbHEmail · directions · day-one plan

Set up in three steps

  1. Write in Teams: "@Superkind, I need a Welcome Writer. Write every new colleague a welcome email."

  2. Add directions, parking and the contact person to your company knowledge. Superkind uses them for every email.

  3. Confirm the rule: "Send no welcome email without my approval."

SharePointPersonioGoogle Calendar

Plan Builder: gives the new colleague structure

Turns the role description in Personio into a four-week training plan with meetings, contacts and tasks

hr
You11:00

@Superkind Create the training plan for the new technician. Four weeks.

Plan BuilderSuperkind11:03

The plan is ready. Week 1 to 4, with meetings and contacts:

  • Week 1 Tour, IT setup Done
  • Week 2 Machine intro, safety Done
  • Week 3–4 Team work, feedback Waiting for you

Set up in three steps

  1. Write in Slack: "@Superkind, I need a Plan Builder. Create a training plan for every new colleague."

  2. Connect SharePoint, Personio and Google Calendar. Superkind adds the meetings directly to the calendar.

  3. Set the standard blocks: tour, IT setup, safety training. Superkind adjusts the rest to the role.

OutlookPersonioSlack

Feedback Collector: listens to how the new colleague is doing

Sends the new colleague three questions by email after two weeks and sums up the answers for you

HR
You9:00

@Superkind Ask the new technician after two weeks how the onboarding is going.

Feedback CollectorSuperkind9:01

The feedback email is ready. Three questions, sent in two weeks:

  • How was day one? open question Waiting for you
  • What are you still missing? open question Waiting for you
  • How is the teamwork? open question Waiting for you

Set up in three steps

  1. Write in Teams: "@Superkind, I need a Feedback Collector. Ask every new colleague after two weeks."

  2. Set the questions: Superkind keeps the questionnaire in your company knowledge.

  3. Confirm the rule: "The feedback email needs my approval, the summary you send automatically."

Frequently asked questions

Does Superkind email new colleagues without me?

Only if you want it to. Welcome emails and feedback emails go through you first. Accounts and calendar entries Superkind handles automatically.

Does it work without Personio?

Yes. Superkind has 1,700+ integrations, including other HR tools. Personio is just an example.

Can I customize the training plan?

Yes. You set the standard blocks, and the Plan Builder adjusts the rest to the role. Changes go into your company knowledge once and apply to every new colleague.

What does it cost?

You can try Superkind for free, with up to 150 hours of work and no credit card. Business starts at €50 a month for unlimited users. €1 gets about one hour of work done. Every plan is on the pricing page.

Is my data safe?

Superkind keeps storage and AI models in the EU, is GDPR compliant and aligned with the EU AI Act. No model is trained on your data.

More use cases

The other departments and their Superkinds

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