Superkind for payroll

Every month the same routine: collecting hours, calculating bonuses, creating pay slips, handing everything to accounting. You hand this work to Superkinds. You describe it once in Slack, Teams or by email, they do it in your tools, and no pay slip goes out before you approve it.

Superkind Team

Every example is set at Schneider GmbH, a made-up company

Meet the payroll Superkinds

Four Superkinds, each with one clear job. They all share the same company knowledge, so the Pay Slip Builder knows the bonuses the Bonus Calculator computed

One payroll run, from hours to handoff

How the monthly payroll at Schneider GmbH runs through the four Superkinds

YouSlack

@Superkind It is the end of October. Start the payroll for this month.

  1. Hours Collector

    collects the working hours of every employee from time tracking

    Hours overview
  2. Bonus Calculator

    calculates the bonuses for overtime, night and weekend shifts

    Bonus calculation
  3. Pay Slip Builder

    creates the pay slips for each employee

    Pay slips With your approval
  4. DATEV Handoff

    hands the data to DATEV for accounting

    DATEV handoff With your approval
Result

The pay slips are ready, the data is in DATEV.

PersonioExcelOutlook

Hours Collector: has every hour on the radar

Reads the time tracking in Personio, checks for missing entries and creates the hours overview in Excel

payroll
You8:00

@Superkind Collect the hours for October.

Hours CollectorSuperkind8:03

Hours collected for 48 employees. Three still have missing entries:

  • Fischer 2 days missing Waiting for you
  • Klein 1 day missing Waiting for you
  • Braun complete Done

Set up in three steps

  1. Write in Slack: "@Superkind, I need an Hours Collector. Collect the working hours every month."

  2. Connect Personio and Excel. Superkind reads time tracking and flags missing entries.

  3. Say when it starts: "On the 25th of every month. Flag missing times right away."

ExcelPersonioSharePoint

Bonus Calculator: gets every bonus right

Reads the hours overview and the bonus rules from your company knowledge and calculates the bonuses per employee

Payroll
You10:00

@Superkind Calculate the bonuses for October.

Bonus CalculatorSuperkind10:03

Bonuses calculated for 48 employees. 12 have overtime, 5 have night bonuses.

  • Overtime 12 employees
  • Night bonus 5 employees
  • Weekend bonus 3 employees

Set up in three steps

  1. Write in Teams: "@Superkind, I need a Bonus Calculator. Calculate the bonuses every month."

  2. Put the bonus rules in your company knowledge. Superkind applies them to every payroll run.

  3. Connect Personio and Excel. Superkind reads the hours and adds the bonuses.

DATEVExcelOutlook

Pay Slip Builder: gets the pay slips done

Takes the hours and bonuses and creates each employee’s pay slip, ready for your approval

payroll
You14:00

@Superkind Create the pay slips for October.

Pay Slip BuilderSuperkind14:05

48 pay slips ready. All waiting for your approval:

  • Production 22 slips Waiting for you
  • Admin 18 slips Waiting for you
  • Sales 8 slips Waiting for you

Set up in three steps

  1. Write in Slack: "@Superkind, I need a Pay Slip Builder. Create the pay slips every month."

  2. Connect DATEV and Excel. Superkind creates the slips from the hours and bonuses.

  3. Confirm the rule: no pay slip goes out without your approval.

DATEVSharePointOutlook

DATEV Handoff: gets the data to accounting

Takes the approved pay slips and transfers them to DATEV, with a validation log for you

Payroll
You16:00

@Superkind Hand the October payroll to DATEV.

DATEV HandoffSuperkind16:03

Transfer to DATEV complete. 48 pay slips, no errors in the validation log.

DATEV Handoff October48 pay slips · validation log

Set up in three steps

  1. Write in Teams: "@Superkind, I need a DATEV Handoff. Transfer the payroll to DATEV every month."

  2. Connect DATEV and SharePoint. Superkind transfers the data and files the validation log.

  3. Confirm the rule: the transfer only starts after you approve the pay slips.

Frequently asked questions

Does Superkind send pay slips to employees?

Only if you want it to. You can set Superkind to only prepare the slips and show them to you for approval. You handle the sending yourself or release it.

Does it work with DATEV?

Yes. Superkind has 1,700+ integrations, including DATEV, Personio and Excel. The handoff to DATEV runs directly.

What about special cases like leave or sick days?

Superkind reads absences from Personio and factors them into the payroll. Cases it does not recognize, it flags for you.

What does it cost?

You can try Superkind for free, with up to 150 hours of work and no credit card. Business starts at €50 a month for unlimited users. €1 gets about one hour of work done. Every plan is on the pricing page.

Is my data safe?

Superkind keeps storage and AI models in the EU, is GDPR compliant and aligned with the EU AI Act. No model is trained on your data.

More use cases

The other departments and their Superkinds

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