Superkind for supplier audits

Supplier audits take time: sending questionnaires, checking answers, coordinating visits, writing reports. You hand this work to Superkinds. You describe it once in Slack, Teams or by email, they do it in your tools, and no questionnaire goes out before you approve it.

Superkind Team

Every example is set at Schneider GmbH, a made-up company

Meet the supplier audit Superkinds

Four Superkinds, each with one clear job. They all share the same company knowledge, so the Report Builder knows the answers the Response Checker reviewed

One supplier audit, from questionnaire to report

How the annual audit of the casting supplier at Schneider GmbH runs through the four Superkinds

YouSlack

@Superkind The annual audit for our casting supplier is due. Start with the questionnaire.

  1. Questionnaire Sender

    sends the self-assessment questionnaire to the supplier

    Questionnaire sent With your approval
  2. Response Checker

    checks the answers and flags open items

    Review report
  3. Visit Coordinator

    schedules the site visit with the supplier and the auditor

    Calendar entry
  4. Report Builder

    creates the audit report with rating and actions

    Audit report With your approval
Result

The report is done, the actions are agreed.

OutlookWordSharePoint

Questionnaire Sender: gets the questionnaire to the supplier

Takes the template from SharePoint, adapts it to the supplier and sends it by email with a deadline

procurement
You9:00

@Superkind Send the audit questionnaire to Scholz Foundry.

Questionnaire SenderSuperkind9:02

Questionnaire adapted and sent. Deadline: 14 days.

  • Scholz Foundry questionnaire sent Waiting for you
  • Deadline 14 days
  • Reminder after 10 days

Set up in three steps

  1. Write in Slack: "@Superkind, I need a Questionnaire Sender for our supplier audits."

  2. Put the questionnaire template in SharePoint. Superkind adapts it per supplier.

  3. Confirm the rule: no questionnaire goes out without your approval. Reminder after 10 days.

ExcelSharePointOutlook

Response Checker: spots the gaps

Reads the supplier’s answers, compares them with the requirements and flags the items that need clarification on site

Procurement
You10:30

@Superkind Check the answers from Scholz Foundry.

Response CheckerSuperkind10:34

22 of 25 questions answered. Three items need clarification:

  • ISO 14001 certificate missing Waiting for you
  • Complaint rate incomplete Waiting for you
  • Emergency plan missing Waiting for you

Set up in three steps

  1. Write in Teams: "@Superkind, I need a Response Checker. Review the questionnaire answers from our suppliers."

  2. Connect Excel and SharePoint. Superkind compares the answers with the requirements.

  3. Say where open items go: "Straight to #procurement."

Google CalendarOutlookMicrosoft Teams

Visit Coordinator: gets everyone in one room

Coordinates the date with the supplier and the internal auditor and adds it to the calendar, with agenda and open items

procurement
You11:00

@Superkind Schedule the site visit at Scholz Foundry.

Visit CoordinatorSuperkind11:03

Visit on May 15, 10 am, at Scholz Foundry. Agenda with the three open items attached.

  • Visit May 15, 10:00 am
  • Agenda 3 open items
  • Attendees Weber, Klein Done

Set up in three steps

  1. Write in Slack: "@Superkind, I need a Visit Coordinator for our supplier audits."

  2. Connect Google Calendar and Outlook. Superkind coordinates the date by email.

  3. Say who runs the audit: "Always with Klein as auditor."

WordExcelSharePoint

Report Builder: documents the result

Takes the answers, the site visit results and the open items and writes the audit report in Word

Procurement
You15:00

@Superkind Write the audit report for Scholz Foundry.

Report BuilderSuperkind15:05

The report is ready. Rating: B (good). Two actions agreed.

Audit Report Scholz FoundryWord · rating B · 2 actions

Set up in three steps

  1. Write in Teams: "@Superkind, I need a Report Builder for our supplier audits."

  2. Connect Word and SharePoint. Superkind uses the results as input.

  3. Set the rule: "The report only goes to the supplier with my approval."

Frequently asked questions

Does Superkind send questionnaires without me?

No. Every questionnaire waits for your approval. Superkind shows you the adapted version in Slack, Teams or by email first.

Can I set the evaluation criteria myself?

Yes. You put the requirements and the rating scale in your company knowledge. Superkind applies them to every audit.

Does it work for new suppliers too?

Yes. You name the supplier and their contact details. Superkind sends the questionnaire and coordinates the visit, whether the supplier is new or existing.

What does it cost?

You can try Superkind for free, with up to 150 hours of work and no credit card. Business starts at €50 a month for unlimited users. €1 gets about one hour of work done. Every plan is on the pricing page.

Is my data safe?

Superkind keeps storage and AI models in the EU, is GDPR compliant and aligned with the EU AI Act. No model is trained on your data.

More use cases

The other departments and their Superkinds

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