Superkind for physiotherapy practices

At a physiotherapy practice the admin revolves around appointments, prescriptions and reports: reminding patients, checking prescriptions, billing insurers, documenting progress. You hand this work to Superkinds. You describe it once in Slack, Teams or by email, they do it in your tools, and nothing goes out before you approve it.

Superkind Team

Every example is set at Schneider GmbH, a made-up company

Meet the physiotherapy Superkinds

Four Superkinds, each with one clear job. They all share the same company knowledge, so the Report Writer knows the Prescription Checker’s records

One patient, from prescription to discharge

How a patient’s treatment at the practice runs through the four Superkinds

YouMicrosoft Teams

@Superkind New prescription from Dr. Schneider: six sessions of manual therapy for Mr. Müller. Take care of it.

  1. Appointment Planner

    checks the prescription and creates the six appointments

    Appointment plan
  2. Reminder Service

    reminds the patient one day before each appointment

    Reminder
  3. Prescription Checker

    checks the prescription data and prepares the billing

    Billing data With your approval
  4. Report Writer

    writes the therapy report and sends it to the doctor

    Therapy report With your approval
Result

The treatment is complete, the billing is running and the doctor has the report.

Google CalendarOutlookExcel

Appointment Planner: fills the calendar without gaps

Checks the prescription, creates the appointments in the calendar and makes sure the prescription deadline is met

Practice
You8:00

@Superkind New prescription for Müller, 6x manual therapy. Set up the appointments.

Appointment PlannerSuperkind8:02

Six appointments are set. Deadline is 20 March:

  • Tue 9:00 Session 1 Scheduled
  • Thu 9:00 Session 2 Scheduled
  • Tue 9:00 (next week) Session 3 Scheduled

Set up in three steps

  1. Write in Teams: "@Superkind, I need an Appointment Planner. Set up appointments for every new prescription and watch the deadline."

  2. Connect the calendar and Excel. Superkind knows the free slots and the prescription deadlines.

  3. Say how it works: "Show me the plan before you inform the patient."

OutlookGoogle CalendarMicrosoft Teams

Reminder Service: makes sure nobody forgets

Sends every patient a reminder by email one day before the appointment and flags cancellations immediately

practice
You17:00

@Superkind Who is coming tomorrow?

Reminder ServiceSuperkind17:01

Eight patients reminded. One cancellation came in:

  • Müller, T. MT 9:00 Confirmed
  • Berger, L. MT 10:00 Confirmed
  • Koch, J. MT 11:00 Cancelled

Set up in three steps

  1. Write in Slack: "@Superkind, I need a Reminder Service. Remind every patient one day before their appointment."

  2. Connect the inbox and the calendar. Superkind sends the reminders automatically.

  3. Say when it flags: "Report cancellations immediately in #practice so we can fill the slot."

ExcelOutlookSharePoint

Prescription Checker: catches errors before billing

Matches the prescription data against the treatments in Excel, flags missing signatures and prepares the billing

Practice
You14:00

@Superkind Müller’s prescription is done. Check it for billing.

Prescription CheckerSuperkind14:02

Checked. One item is missing:

  • Sessions 6 of 6 treated Done
  • Doctor signature present Done
  • Diagnosis code missing on prescription Waiting for you

Set up in three steps

  1. Write in Teams: "@Superkind, I need a Prescription Checker. Check every completed prescription before billing."

  2. Connect Excel and SharePoint. Superkind knows the billing rules and the prescription data.

  3. Confirm the rule: "No billing without my approval."

WordOutlookSharePoint

Report Writer: documents the progress

Creates the therapy report from the template in SharePoint, fills in the treatment data and sends it to the prescribing doctor

practice
You16:00

@Superkind Müller is done. Write the therapy report for Dr. Schneider.

Report WriterSuperkind16:03

The report is ready. It is waiting for your approval:

Therapy report Müller, T.Word · 6 sessions MT

Set up in three steps

  1. Write in Slack: "@Superkind, I need a Report Writer. Create a therapy report after every completed prescription."

  2. Connect Word and SharePoint. Superkind uses the template and fills in the treatment data.

  3. Confirm the rule: "No report goes to the doctor without my approval."

Frequently asked questions

Does Superkind send reports to the doctor without me?

Only if you want it to. You decide what needs your approval. It shows you therapy reports and billing data first, in Slack, Teams or by email.

Which tools do I need?

The ones you already have. Superkind has 1,700+ integrations, including Google Calendar, Excel, Word and Outlook. Nobody has to learn a new tool.

Do the Superkinds know about each other?

Yes. What one Superkind learns goes into your company knowledge. So the Report Writer knows the Prescription Checker’s records and the Appointment Planner’s schedule.

What does it cost?

You can try Superkind for free, with up to 150 hours of work and no credit card. Business starts at €50 a month for unlimited users. €1 gets about one hour of work done. Every plan is on the pricing page.

Is my data safe?

Superkind keeps storage and AI models in the EU, is GDPR compliant and aligned with the EU AI Act. No model is trained on your data.

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