Superkind for print shops

In a print shop, admin often takes longer than printing: accepting jobs, checking files, planning deadlines, writing invoices. You hand this work to Superkinds. You describe it once in Slack, Teams or by email, they do it in your tools, and nothing goes out before you approve it.

Superkind Team

Every example is set at Schneider GmbH, a made-up company

Meet the print shop Superkinds

Four Superkinds, each with one clear job. They all share the same company knowledge, so the File Checker knows the job from the Job Intake

One print job, from intake to invoice

How printing a product catalogue for Schneider GmbH runs through the four Superkinds

YouMicrosoft Teams

@Superkind Schneider GmbH sends a product catalogue for printing, 500 copies, by next Friday. Log it.

  1. Job Intake

    creates the job and confirms receipt to the customer

    Job in the system
  2. File Checker

    checks the print files for errors and reports issues

    File check With your approval
  3. Schedule Planner

    plans the print date and delivery

    Schedule
  4. Invoice Writer

    writes the invoice after shipping

    Invoice With your approval
Result

The catalogue is printed and the invoice is sent.

OutlookHubSpotGoogle Sheets

Job Intake: makes sure no job sits idle

Reads the inquiry in the inbox, creates the job in the list and sends the customer a receipt confirmation

Print shop
You8:00

@Superkind New request from Schneider GmbH: 500 catalogues by Friday.

Job IntakeSuperkind8:01

Job D-0078 created, receipt confirmation sent to the customer.

  • Job D-0078 500 catalogues Done
  • Deadline Friday
  • Confirmation to Schneider GmbH Done

Set up in three steps

  1. Write in Teams: "@Superkind, I need a Job Intake. When a print job comes in, log it and confirm receipt."

  2. Connect Outlook, HubSpot and Google Sheets. Superkind reads inquiries and logs the job.

  3. Say what runs on its own: "Receipt confirmations go out on their own, deadline commitments only after my approval."

Google DriveOutlookSlack

File Checker: finds errors before printing starts

Opens the print files, checks resolution, bleed and colour space and reports anything that is off

print-shop
You9:00

@Superkind Check the print files for job D-0078.

File CheckerSuperkind9:04

Resolution on page 3 is too low, the rest is fine. Shall I inform the customer?

  • Pages 1–2 fine Done
  • Page 3 resolution too low Waiting for you
  • Colour space CMYK, correct Done

Set up in three steps

  1. Write in Slack: "@Superkind, I need a File Checker. Check the print files for every job and flag errors."

  2. Connect Google Drive, Outlook and Slack. Superkind reads the files and posts the result.

  3. Confirm the rule: on errors, ask me before you contact the customer.

Google CalendarGoogle SheetsOutlook

Schedule Planner: keeps the timeline on track

Checks when the machines are free and plans print and delivery to meet the deadline

Print shop
You10:00

@Superkind Schedule job D-0078. Must ship Friday.

Schedule PlannerSuperkind10:02

Wednesday print, Thursday finishing, Friday shipping. Fits the schedule.

  • Print Wed Done
  • Finishing Thu Done
  • Shipping Fri Done

Set up in three steps

  1. Write in Teams: "@Superkind, I need a Schedule Planner. Plan print and delivery so the customer deadline is met."

  2. Connect Google Calendar, Google Sheets and Outlook. Superkind sees the machine plan and the jobs.

  3. Set the rule: "Schedule changes need my approval first."

lexofficeGoogle SheetsOutlook

Invoice Writer: turns the job into an invoice

Takes the job data, writes the invoice in lexoffice and sends it by email

print-shop
You15:00

@Superkind Job D-0078 has shipped. Write the invoice.

Invoice WriterSuperkind15:03

Invoice RE-2026-078 is in lexoffice. 500 catalogues, all items listed. Shall I send it?

RE-2026-078Invoice in lexoffice · €1,250.00

Set up in three steps

  1. Write in Slack: "@Superkind, I need an Invoice Writer. When a job has shipped, write the invoice."

  2. Connect lexoffice, Google Sheets and Outlook. Superkind reads the job data and writes the invoice.

  3. Set the rule: "No invoice goes out without my approval."

Frequently asked questions

Does Superkind contact my customers without me?

Only if you allow it. Receipt confirmations can run automatically. Everything else, such as questions about print files, waits for your approval.

Which tools do I need?

The ones you already have. Superkind has 1,700+ integrations, including lexoffice, Google Drive, HubSpot and Outlook. Nobody has to learn a new tool.

Do the Superkinds know about each other?

Yes. What one Superkind learns goes into your company knowledge. So the Invoice Writer knows the job and the quantity without you saying them again.

What does it cost?

You can try Superkind for free, with up to 150 hours of work and no credit card. Business starts at €50 a month for unlimited users. €1 gets about one hour of work done. Every plan is on the pricing page.

Is my data safe?

Superkind keeps storage and AI models in the EU, is GDPR compliant and aligned with the EU AI Act. No model is trained on your data.

More use cases

The other departments and their Superkinds

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