Superkind for purchasing

In purchasing the same tasks come back every week: requesting quotes, comparing prices, placing orders, rating suppliers. You hand this work to Superkinds. You describe it once in Slack, Teams or by email, they do it in your tools, and no order goes out before you approve it.

Superkind Team

Every example is set at Schneider GmbH, a made-up company

Meet the purchasing Superkinds

Four Superkinds, each with one clear job. They all share the same company knowledge, so the Order Placer knows the supplier rating

One order, from request to approval

How the procurement of new gaskets for the P4 series at Schneider GmbH runs through the four Superkinds

YouSlack

@Superkind Production needs 500 flat gaskets type FD-22 by the end of the month. Get quotes.

  1. Quote Collector

    sends the request to three rated suppliers and collects the quotes

    Three quotes
  2. Price Comparer

    compares prices, lead times and terms in one overview

    Quote comparison
  3. Order Placer

    creates the order with the best supplier including all details

    Order With your approval
  4. Invoice Checker

    checks the invoice against the order and delivery note after delivery

    Invoice check With your approval
Result

The gaskets are ordered and the invoice is checked.

OutlookExcelHubSpot

Quote Collector: gets the prices for you

Sends the request to the suppliers on your list, collects their replies from the inbox and puts everything in a spreadsheet

purchasing
You8:45

@Superkind Get quotes for 500 flat gaskets FD-22 from our three gasket suppliers.

Quote CollectorSuperkind8:46

Requests are going out. I’ll let you know when all quotes are in.

  • Müller Dichtungen requested Done
  • Berger Technik requested Done
  • Schulz Industriebedarf requested Done

Set up in three steps

  1. Write in Slack: "@Superkind, I need a Quote Collector. When I name a material, ask our suppliers and collect the quotes."

  2. Connect the sources: Superkind asks for the inbox and the supplier list, and you click Connect for each.

  3. Say how it works: "Send me the collected quotes in #purchasing as soon as they are all in."

ExcelSAP Business OneSharePoint

Price Comparer: shows you the best deal

Reads the quotes, pulls the last purchase prices from SAP and builds a comparison table with a recommendation

Purchasing
You14:00

@Superkind Compare the three quotes for the FD-22 gaskets.

Price ComparerSuperkind14:02

The comparison is in SharePoint. Müller Dichtungen is 12% cheaper than last time.

Quote comparison FD-22Excel in SharePoint · 3 quotes

Set up in three steps

  1. Write in Teams: "@Superkind, I need a Price Comparer for our quotes."

  2. Connect SAP and SharePoint. Superkind reads previous purchase prices and saves the comparison.

  3. Say what to always include: "Always show me the last price and the lead time."

SAP Business OneOutlookSharePoint

Order Placer: turns your approval into an order

Takes your approval, creates the order in SAP and sends the confirmation to the supplier

purchasing
You15:10

@Superkind Order the FD-22 from Müller Dichtungen, quote from March 5.

Order PlacerSuperkind15:11

Order PO-2041 is created in SAP. The confirmation is on its way to Müller Dichtungen.

  • Order PO-2041 created in SAP Done
  • Confirmation sent to Müller Dichtungen Done
  • Delivery date March 28

Set up in three steps

  1. Write in Slack: "@Superkind, I need an Order Placer. When I approve a quote, create the order in SAP and send it out."

  2. Connect SAP and the inbox. Superkind creates the order and sends it.

  3. Confirm the rule: no order without your approval.

SAP Business OneExcelOutlook

Invoice Checker: catches every error on the invoice

Compares the invoice with the order and the delivery note in SAP and flags discrepancies before you approve

Purchasing
You9:30

@Superkind Check the invoice from Müller Dichtungen for order PO-2041.

Invoice CheckerSuperkind9:31

The invoice matches the order and delivery note. No errors found.

  • Quantity 500 pieces, matches Done
  • Price as quoted Done
  • Approval ready for payment Waiting for you

Set up in three steps

  1. Write in Teams: "@Superkind, I need an Invoice Checker. Compare every invoice with the order and the delivery note."

  2. Connect SAP and the inbox. Superkind reads orders, delivery notes and invoices.

  3. Set the rule: "Flag discrepancies immediately. If there are no errors, put the invoice up for my approval."

Frequently asked questions

Does Superkind order without my approval?

No. You set orders and invoice approvals to always wait for you. Superkind prepares everything and asks you in Slack, Teams or by email.

Does it work with our ERP?

Superkind has 1,700+ integrations, including SAP Business One, Microsoft Dynamics and many more. It works in the system you already have.

Can Superkind manage framework contracts?

Yes. You tell the Order Placer which contracts apply, and it uses those terms for every order. Update a contract once and every Superkind knows.

What does it cost?

You can try Superkind for free, with up to 150 hours of work and no credit card. Business starts at €50 a month for unlimited users. €1 gets about one hour of work done. Every plan is on the pricing page.

Is my data safe?

Superkind keeps storage and AI models in the EU, is GDPR compliant and aligned with the EU AI Act. No model is trained on your data.

More use cases

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