Superkind for purchasing managers

In purchasing most of the time goes into preparation: checking budgets, comparing suppliers, preparing negotiations, tracking savings. You hand this work to Superkinds. You describe it once in Slack, Teams or by email, they do it in your tools, and nothing gets ordered before you approve it.

Superkind Team

Every example is set at Schneider GmbH, a made-up company

Meet the purchasing Superkinds

Four Superkinds, each with one clear job. They all share the same company knowledge, so the Negotiation Prep knows the Supplier Scout’s ratings

One order, from need to savings

How sourcing new gaskets at Schneider GmbH runs through the four Superkinds

YouSlack

@Superkind Production needs 500 flat gaskets type R7. Find the best supplier.

  1. Budget Watcher

    checks the budget and compares three suppliers

    Quote comparison
  2. Supplier Scout

    prepares the negotiation with the lowest bidder

    Briefing
  3. Negotiation Prep

    creates the order after your approval

    Order PO-2026-31 With your approval
  4. Savings Reporter

    reports the savings compared to the last purchase

    Savings report
Result

The order is out and the savings are in the monthly report.

ExcelSAP Business OneOutlook

Budget Watcher: always knows what is left

Compares the orders in SAP with the budget in Excel every Monday and sends you the status by email

Purchasing
You8:15

@Superkind How does the consumables budget look?

Budget WatcherSuperkind8:16

€42,000 of €60,000 is committed. €18,000 free until end of quarter.

  • Committed €42,000
  • Free €18,000
  • Quarter end 31 Mar 2026

Set up in three steps

  1. Write in Teams: "@Superkind, I need a Budget Watcher. Show me every Monday how the consumables budget stands."

  2. Connect SAP Business One and Excel. Superkind reads the orders in SAP and the budget in Excel.

  3. Say when it warns: "When less than 20 % is free." Superkind sends you a message right away.

ExcelOutlookSharePoint

Supplier Scout: knows every vendor and their price

Searches the existing supplier lists, requests missing quotes by email and puts the comparison together in Excel

purchasing
You9:30

@Superkind Compare the quotes for flat gaskets type R7.

Supplier ScoutSuperkind9:32

Three quotes compared. Supplier B is 12 % cheaper than the current vendor.

  • Supplier A €4.20 / piece
  • Supplier B €3.70 / piece
  • Supplier C €4.50 / piece

Set up in three steps

  1. Write in Slack: "@Superkind, I need a Supplier Scout. Compare at least three vendors for every order."

  2. Connect Excel, Outlook and SharePoint. Superkind takes the supplier list from SharePoint and requests missing quotes by email.

  3. Set what you want to see: "Price, lead time and last rating." Superkind saves that as the standard.

SharePointWordOutlook

Negotiation Prep: gets you ready to negotiate

Collects the latest terms, the rating and the open items from SharePoint and packs them into a briefing

Purchasing
You11:00

@Superkind Prepare the negotiation with supplier B.

Negotiation PrepSuperkind11:02

Briefing ready: latest terms, volume trend and three talking points. It is in Word.

Briefing Supplier BWord · Terms + 3 points

Set up in three steps

  1. Write in Teams: "@Superkind, I need a Negotiation Prep. Put together a briefing before every supplier meeting."

  2. Show where the terms are stored: Superkind pulls them from SharePoint and recent emails.

  3. Say what goes in the briefing: "Latest prices, volumes, delivery reliability and open items." Superkind remembers.

ExcelSAP Business OneOutlook

Savings Reporter: makes your results visible

Compares the current purchase prices in SAP with the previous ones and summarizes the savings in Excel

purchasing
You15:00

@Superkind How much did we save on gaskets this month?

Savings ReporterSuperkind15:01

The new price for flat gaskets type R7 is 12 % below the old one. The savings are in the monthly report.

  • Old price €4.20 / piece
  • New price €3.70 / piece
  • Monthly report updated in Excel Done

Set up in three steps

  1. Write in Slack: "@Superkind, send me at the start of every month what we saved in purchasing."

  2. Connect SAP Business One and Excel. Superkind compares the prices automatically.

  3. Say where the report goes: "On the 1st of the month in #purchasing." From then on it comes every month.

Frequently asked questions

Does Superkind order without my approval?

No. Superkind prepares everything, but no order goes out without your approval. You decide what runs automatically and what you see first.

Can Superkind write to our suppliers?

Superkind can send inquiries by email, but only if you allow it. Every email waits for your approval before it is sent.

Does it work with SAP?

Yes. Superkind has 1,700+ integrations, including SAP Business One. It reads orders and prices and writes nothing back unless you allow it.

What does it cost?

You can try Superkind for free, with up to 150 hours of work and no credit card. Business starts at €50 a month for unlimited users. €1 gets about one hour of work done. Every plan is on the pricing page.

Is my data safe?

Superkind keeps storage and AI models in the EU, is GDPR compliant and aligned with the EU AI Act. No model is trained on your data.

More use cases

The other departments and their Superkinds

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